In order to enhance the integration of our PhD students into the international scientific community, the Graduate School offers a Mobility Programme awarding financial support to PhD students who wish to participate in meetings, practical training sessions or workshops in Germany and abroad. Our funding comprises travel costs, accommodation, daily allowance, course fees and visa costs. A prerequisite for the approvement of funding is the active participation of the PhD student. In the case of a meeting or conference this takes the form of a poster presentation or a talk, in the case of training courses and summer schools the attendance alone counts as active participation.
Applications for the Mobility Programme have to be submitted to the coordination office at least 4 weeks before travelling.
Mobility programme
PhD-Students may get up to 3,000 Euros according to budget availability.
If you have already used a certain amount of money and not sure how much budget you still have, please contact the coordination office.
First of all find out how much mobility budget you still have. Then, register for the conference/practical training sumbitting there your abstract. With this, you can fill in the mobility application form AND an evidence for your active participation (abstract or poster)
Please differentiate whether you are hired by the clinics or by the university.
a) clinics:
Please fill in the travel authorization form (Dienstreiseantrag) by ticking both times the fields “keine Kostenerstattung", and further below,: "keine Kostenerstattung, nur Unfallversicherung" let it signed by your boss and send it to us so our management can also sign there. We’ll send the form back to you which you then send to the personnel department of the clinics. After your return you have to submit the form "Reisekostenabrechnung" as well as daily allowance document in duplicate together with your original receipts and a copy of all expenses to the Coordination office. Please note that we will send back the form if the receipts of the expenses are not copied.
b) university:
in that case submit this travel authorization form at least two weeks prior to your journey and after you come back this form in duplicate together with your original receipts and a copy of all expenses to the Coordination office. Please note that we will send back the form if the receipts of the expenses are not copied.
After all, in both cases you are expected to write a short report on your journey (about 1 page).
No! In that case please contact your supervisor to find out whether he/she can support your journey. Please also get in touch with ProTrainU as they sometimes support conference stays and practical trainings.