E-Mail Client Configuration

Our web interface Sogo lets you access your email account from any computer by using any browser - all you need are your credentials. Additionally, mail clients are a convenient way of accessing your e-mail on a regular basis on the same device without having to log in each time. Such a mail client is a program like every other on your device. You can choose from a variety of programs: most devices come with a mail client already installed, but you can install a different one yourself. Depending on the client, these programs offer many features to support you with your email organisation and are generally more powerful than the web interface. However, all mail clients have to be configured to synchronize your university email - or other email accounts.

In our instruction manuals we show you how to configure your university email account for various clients. Also, we give guidance on how to connect the mail clients to the university address book.

Currently, we have instructions for the following clients. Other clients may work, too, but we only tested these: 

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Android Mail

You can add your university email account on your android phone at Settings > Accounts > Add account.

Step 1

When prompted enter your firstname.lastname@uni-ulm.de address and password. Then click ‘Manual setup’.

Step 2

Choose 'IMAP'

Step 3

Fill out the form exactly as shown in the picture. Then click ‘Next’.

Step 4

Fill out the form exactly as shown in the picture. Then click ‘Next’.

Step 5

Choose your preferences, then click ‘Next’.

You are now done with your email configuration. You can change further settings for this email-account at Settings > Accounts > Email > Account settings. If you run into problems come see us at the IT Consulting Hour.

IOS Mail

You can find an iOS configuration profile for your university email at the tab Uni Ulm IMAP.

Alternatively, you can follow these steps to configure your university email manually.

Step 1

Open your App ‘Mail’. Open ‘Settings’ and choose ‘Mail, Contacts, Calendars’.

Add an account and choose ‘Other’ at the very bottom.

Step 2

Enter your firstname.lastname@uni-ulm.de address and password. Then click ‘Next’.

Step 3

Fill out the form exactly as shown in the picture.

Then click ‘Next’.

Step 4

Choose what you want to sync and click ‘Save’. You are almost done, only the details have to be configured.

Step 5

Wait until the main configuration process is finished and you were redirected back to the Mail, Contacts, Calendars screen and choose your newly created account.

 

Step 6

Select ‘Advanced’ at the bottom.

Step 7

Configure the incoming server settings as shown in the picture and go back to the ‘Account’ screen.

Step 8

To configure the outgoing server settings click on the hostname of the server.

Step 9

Configure the outgoing server settings as shown in the picture and click ‘Done’. You have now successfully configured your university email on your iPhone.

MacOS Mail

In the following we give a description to set up your university email address with the built-in ‘Mail’ program on Mac computers.

Additionally we describe how to connect ‘Mail’ with the university address book.

Step 1

Start your program ‚Mail‘. When prompted with the setup choose an ‘Other Mail Account…’ to configure and click ‘Continue’. 

Step 2

Enter your name, firstname.surname@uni-ulm.de, and password. Then click ‘Sign In’.

Step 3

When prompted fill out the form according to the picture. Especially important are the incoming mail server imap.uni-ulm.de and outgoing mail server mail.uni-ulm.de. Finish by clicking ‘Sign In’.

Step 4

Select the apps you want to use the university account with and click ‘Done’. You have now successfully configured your university email with MacOS Mail.

Editing the Settings

In the following we show you how you can access the settings you have configured for your university email.

Using this you can double-check your settings, make changes, or fix errors.

Step 5

Start your program ‘Mail’. When started, click on the word ‘Mail’ at the top left of your screen, right next to the apple icon, and choose ‘Preferences …'

Step 6

A window will open. You can now see all your configured mail accounts in the list on the left. When choosing your university mail account it will show the settings as shown in the picture. These are the general settings of your mail account – such as name and address. When choosing the tab ‚Accounts‘ and then its submenu ‚Server Settings‘ all detailed server settings are listed. If a complicated error arises, it is best to delete the account and reconfigure it from step 1, as the Mail Preferences Dialogue does not give many configuration options.

MacOS Address Book Configuration

The following steps show you how to connect your ‘Mail’ program on MacOS to the university address book.

Step 7

Start your program ‘Mail’. When started, click on the word ‘Mail’ at the top left of your screen, right next to the apple icon, and choose ‘Accounts …'.

Step 8

In the new window click on ‘Add Other Account…'

Step 9

Choose to add an 'LDAP account'.

Step 10

Fill out the form as pictured and make sure to use your university email and password. Lastly, click ‘Sign In. You have now successfully connected your ‘Mail’ program to the university address book.

Mozilla Thunderbird

In the following we describe the configuration process for your university email address using Mozilla Thunderbird.

Additionally we describe how to connect Thunderbird with the university address book.

Step 1

Start your Thunderbird program and add an email account by clicking on the button shown in the picture.

Step 2

A new windows for the configuration process opens. Skip its first step stating you have an existing email address you want to use – which will be your university email.

 

Step 3

Enter your name as you want it shown to others and your firstname.lastname@uni-ulm.de and password. Then click ‘Continue’ to start the automatic configuration. The program will show the settings it has found by contacting the university, you can click ‘Done

Editing the Settings

In the following we show how settings can be edited for already (as shown in the previous steps) configured accounts.

This can be used to finish configuration, make changes, or fix errors.

Step 4

When you right click on the email-address you want to see the settings of, as shown in the picture, you get to open the account settings. A new window will open showing you all possible account settings for the chosen account and other accounts you have configured

Step 5

The server configuration for your incoming mail server can be found in the first submenu entry of your account labelled ‘Server Settings’. Highlighted, you can see the settings you need for your university address.

Step 6

The server configuration for your outgoing mail server can be found at the very bottom of the menu on the left. It is labelled as ‘Outgoing Server (SMTP)’. There you can see all configured outgoing mail servers. You can view the detailed settings for each by clicking on the mail server entry. You can edit the settings by clicking on the entry and then clicking ‘Edit’. You can see all required settings highlighted in the picture.

Thunderbird Address Book Configuration

The following steps show you how to connect your Thunderbird to the university address book.

Step 7

Follow step 4 to open the account settings for your university mail account. Choose the submenu entry ‘Composition and Addressing’. Look for the section ‘Adressing’ and choose to use another LDAP-whatever, then click on ‘Edit...'.

Step 8

A new window opens and you can click ‘Add…’ There, enter the fields as shown in the picture and submit both windows with ‘OK’.

Step 9

Back to the account settings, reconsider the ‘Adressing’ section and its dropdown stating ‘None’. Here, choose the newly created LDAP directory ‘UNI AB’ and exit the account settings with ‘OK’. You have now successfully connected your Thunderbird to the university address book.

Microsoft Outlook

In the following we give a description to set up your university email address with Microsoft Outlook.

Additionally we describe how to connect Outlook with the university address book.

Step 1

Start the Microsoft Outlook program. On first time setup Outlook will greet you and want to guide you through the setup process. When asked, answer yes and click ‘Next’.

 

 

Step 2

In the next step, enter your university email credentials. Enter a name as you want it displayed to others, your address firstname.lastname@uni-ulm.de, and matching password. Lastly, continue by clicking ‘Next’.

 

 

Step 3

Outlook will now try to connect to the university server and get the configuration settings. This can take a few seconds, make sure you are connected to the internet. When Outlook is finished, you can finalize the configuration process by clicking ‘Finish’. You have now successfully configured your university email with Microsoft Outlook.

Editing the Settings

In the following we show you how you can access the settings you have configured for your university email.

Using this you can double-check your settings, make changes, or fix errors.

Step 4

In order to access your account settings click on FILE in the top left corner of the Outlook program. Following, you will see your accounts listed, choose the university account and click on ‘Account Settings…’ as shown in the picture.

Step 5

A new windows has opened. Again, choose the university account and then click on ‘Change…

Step 6

Your account settings should look like something in the picture. Specifically important is the incoming mail server ‘imap.uni-ulm.de’ and outgoing mail server ‘mail.uni-ulm.de’. Click on ‘More Settings…’ to look at more details.

Step 7

Another windows has opened giving you more detailed settings. The tabs ‘Outgoing Server’ and ‘Advanced’ should look as shown in the pictures. Specifically important are the server port numbers and encryptions.

Outlook Address Book Configuration

The following steps show you how to connect Microsoft Outlook to the university address book.

Step 8

Follow step 4 to open the account settings for your university email. When the new window opens switch to the tab ‘Address Books’ and click on ‘New…´.

Step 9

A new window for the address book configuration was opened. Choose ‘Internet Directory Service (LDAP)’ and click ‘Next’.

Step 10

Enter ‘ab.uni-ulm.de’ as server name and click ‘Next’. The address book is connected, close all configuration windows.

Step 11

Back to the Outlook main program, look for ‘Address Book’ in the navigation pane at the top right. Click on it and choose the newly connected university address book ab.uni-ulm.de.