Show all / Hide all

General information concerning academic leave

Upon application, students with good reasons can be exempted from the commitments of a traditional degree programme (academic leave). The total duration of leave should not exceed two semesters.

Semesters of leave will be recorded as semesters of leave in our records. They count as university semesters, but not as degree semesters.

Students on leave

• do not participate in the self-administration of the University
• are not eligible to vote (neither actively nor passively)
• are not authorised to attend any lectures or use any university facilities, apart from the library facilities
• are, from the winter semester 2009/10 on, not authorised to take exams during their leave, as long as the exams part of a lecture. Lecture certificates (Scheine) cannot be earned.

How and when do I have to apply for a semester of academic leave?

An application for academic leave must be submitted before semester commencement. If the cause for leave occurs later in the semester, the application should be submitted without delay. (Please also see paragraph "Fees due" below.)

It is not possible to apply for academic leave for previous semesters. An application for academic leave for the current semester must be submitted, at the very latest, by the time lectures have finished (end of the Vorlesungszeit). In the first semester, academic leave will only be granted for the existence of a cause for leave from numbers 4 to 8 (see paragraph "Reasons for academic leave" below). PhD students, part-time students and foreign exchange students can only be granted academic leave if denial would result in unreasonable, severe hardship.

Please use this form to apply for academic leave. The academic secretarial office will make a decision based on the application.  

What are the reasons for a semester of academic leave?

Academic leave is only possible with the existence of a good reason. The following situations constitute a good reason: if a student

• begins a degree programme at a foreign university

• receives a scholarship which is based on conditions preventing the student from attending lectures

• takes on some sort of practical activity which is to benefit his/her degree. This is only valid for practical activities which are not part of academic and examination regulations

• cannot attend lectures due to illness, and his/her ability to complete the expected class and examination work is impeded by the illness

• is summoned for military or civil service

• take care of family members according to § 24 paragraph 4 der Allgemeinen Bestimmungen zu Studien- und Prüfungsordnungen für das Bachelor- und Masterstudium an der Universität Ulm

• cannot attend lectures due to the approaching birth of a child and the subsequent care required

• is serving a prison term

Academic leave can only be granted if sufficient proof of the reason for academic leave is submitted along with the application form.

Are there special regulations for students with children?

Yes, students with children can take up to six semesters of academic leave. This is due to the German laws "Mutterschutzgesetz" and "Bundeselterngeld- und Elternzeitgesetzes".

If students take semesters of academic leave because they raise and care for their children are allowed to attend lectures or use university facilities. They are also allowed to take exams during their semesters of academic leave.

 

Do I have to pay fees during a semester of academic leave?

The administration fee (60.00 euro), the student union fee (40.00 euro) and the cost of the transportation semester ticket (23.50 euro) are due, a total amount of 123,50 euro. There are no exemptions from these fees during a semester of leave.

Will academic leave be granted due to practical placement?

A semester of acacemic leave can be granted if the practical placement lasts longer than the practical placement defined by the examination regulations. This applies for practical placements in Germany and abroad. Academic leave can not be granted for a practical placement that lasts only for the duration according to the examination regulations. The application for academic leave has to be signed by the chairman/chairwoman of the examining board.

Show all / Hide all

Which reference has to be used when transferring the fees?

For technical reasons, it is absolutely essential that the reference is entered properly filling in the transfer form. Prompt re-registration cannot be guaranteed otherwise.

The first two digits of the reference define the year of the semester, the third digit defines the summer(=1) or winter(=2) semester. Those three digits are followed by a "minus", the matriculation number, the surname and the first name of the student.

Here is an example for the reference used to re-register for the summer semester 2013: 131-123456 Test Anne

Students can find their personal referecen in the Hochschulportal by clicking on "My Functions" --> "Certificates and Fees" --> "View account"

 

What are the deadlines for re-registration?

The deadlines for re-registration end

• for a summer semester 10 February,
• for a winter semester 10. August.

Re-registration period for the summer semester 2013 begins on 10 January and ends on 10 February 2013. The fees are to be transferred during this period. The amount of 123.50 euro has to be transferred.

 

What is the amount to be paid?

Please transfer the following fees:

Administration fee	60.00 €
Student Union fee	63.50 €
Total amount	123.50 €

Late payments will be assessed a late fee in the amount of 20.00 euro

Where can I get my certificate of enrolment?

Please print the certificates of enrolment by logging on to the "Hochschulportal". Ulm University will not send any certificates of enrolment by post.

How to print your certificate

Can exams be taken without being enrolled?

When taking an exam students have to be enrolled in a study program. Enrolment is not necessary when taking an exam between the beginning of a semester (1 April or 1 October) and one month after the beginning of the lecture period.

Under which conditions is re-registration impossible?

Re-registration is not possible, when a student

• has reached the maximum amount of semesters as a doctorate student,
• is only admitted until the end of the previous semester (e.g. as an exchange student),
• has already taken his last exam and received his final certificates unless he is studying at a university abroad,
• has lost the entitlemenat to take exams.

Please contact the responsible official in the students' office if you have any questions concerning your re-registration.

Re-registration in spite of graduation

Usually re-registration is not possible for students that have finished their studies at Ulm University.

Re-registration is possible however if students will be enrolled at a foreign university after their graduation at Ulm University.

Please contact the Studiensekretariat for more information.

Show all / Hide all

Change of Study Program withouth prior Admission

If you would like to change your study program and your new study program is one that does not require prior admission, please contact the responsible official of the Studiensekretariat. Please fill in the form located on the right side of our homepage. Usually you do not have to hand in any other documents. Please make sure that your visa and/or your university entrance qualification allow you to enrol in the new study program.

The deadline for applications are:
winter semester: 30 November
summer semester: 31 May

Change of Study Program with prior Admission

If you would like to change your study program and your new study program is one that does require prior admission, e.g. master programs, please contact the responsible official of the ../?id=1601Zulassung. The responsible official will give you information concerning prerequisites for the study programs and necessary documents.

Show all / Hide all

General information concerning withdrawal?

Official university withdrawal generally takes place at the end of the semester. However, students can also file for withdrawal with immediate effect.

Students will be officially withdrawn if

• ithey receive their certificate showing that they have passed their final examination, within a month of passing their examination, unless they apply for further enrolment and either are accepted to another degree programme, are going to study abroad or are going to re-take their examination to improve their results.

• they have, according to the examination regulations, conclusively failed an assessment requirement necessary for their degree, a pre-examination, mid-term examination or final examination; or are no longer entitled to take the examination and are therefore no longer authorised to continue studying.

• they have not paid fees and charges related to their studies, despite warnings and threats of university withdrawal once the deadline set for the payment has lapsed.