Housing Assistance

Finding Housing in Ulm

It is very difficult for international students to find furnished rooms or appartments in Ulm, even more so for temporary students, who need  accommodation for only short term periods.

The International Office offers housing assistance to all students who come to Ulm University in the framework of an exchange programme with a partner university (Erasmus+, SEMP, bilateral and Baden-Württemberg programmes) free of charge. These students are therefore strongly advised to take advantage of this service.

Please note:

The International Office cannot give assistance in finding private accommodation or home stays!

Contact

Margit Kast

Advising Hours:
Tuesday:13:30 - 15:30
Thursday:09:00 - 14:00
and by Appointment.
No Advising: October 20 - 27, 2017

Room Reservation Service

The International Office will make reservations for rooms in the student residences maintained by Studierendenwerk Ulm (Student Housing Authority) exclusively for students from partner universities.

The reservation will be made based on the time period you request in your application form. If there is any change in these dates (i.e. beginning or end of rental period) you must inform the International Office immediately.

If you are assigned a room, you will receive your Housing Assignment and the information on the necessary advance payment fee by eMail attachment. Please print out the letter and read all the information carefully. You must then sign the Housing Acceptance form and return the form to the International Office within 1 week by fax or eMail attachment; in addition, you must send the original document by regular post.

  • If you are unhappy with the assignment, you may refuse the room; however, you will then have to make your own housing arrangements; we cannot make you an alternative offer.
  • If you accept the room, the International Office will sign a contract with Studierendenwerk in your name. After this point, you cannot change the room or the dates of the rental periods or cancel the room. You are now liable for the rent payments for the full duration of the lease as specified in your housing assignment. After arrival, you have to co-sign the room contract and will receive your own copy.

All communication with Studierendenwerk concerning the accommodation of Erasmus+ / SEMP / Exchange students is coordinated by the International Office. If you have any questions concerning your housing reservation, housing assignment or contract, please contact Ms. Margit Kast.

The International Office has no influence over the room assignments. Rooms will be assigned by Studierendenwerk based upon availability. This means that we cannot predict when the housing assignments will be available, nor in which residence you will be placed. In fact, the International Office cannot guarantee that all applicants will receive a room.

Security Deposit

All students renting a room in a student residence must make a security deposit of € 300.

At the end of their stay, students must have a check-out meeting with the residence manager. If there are no complaints concerning your room, i.e. if everything is well-cleaned, no items are damaged or missing and the renter does not have any financial debts to Studierendenwerk, the EUR 300 will be fully refunded. Otherwise, the amount you owed e.g. for repairs, replacements or cleaning will be deducted from the deposit.

Please note that all bank charges in transferring the money are to be borne by the student!

Studierendenwerk will arrange for the refund of the security deposit about 8 weeks after the check-out.

Please fill out the Security Deposit Refund form and hand it in to the International Office before your departure.

German Bank Account

All students must open a bank account with a German bank immediately after arrival in Ulm and give a direct debit authorization to Studierendenwerk. Studierendenwerk will then withdraw the monthly rent directly from this account at the beginning of each month.

Students must make sure that they always have enough money in this account.

It is not possible to make rent payments in cash, by check or credit card.

Besides the monthly rent and the security deposit, Studierendenwerk charges

  • a one-time fee of € 20 for every new contract issued
  • a one-time fee of € 30 for bedding (pillow & blanket) and linens for a rental period up to 12 months
  • a one-time fee of € 70 for bedding (pillow / blanket / linens)  for a rental period exceeding 12 months (which then belong to the student when moving out)

Regular and Increased Rental Rates

Rental prices vary for each residence. In addition, there are regular rental rates and increased rental rates, depending on the following factors:
Regular rental rates apply for

  • Contracts expiring at the end of February / March / August or September (i.e. after such months immediately before the start of a new semester or orientation period)

Increased rental rates apply for

  • Contracts expiring at the end of January / April / May / June / July / October / November or December (i.e. in the middle of a semester)

Students staying at Ulm University during the summer semester should request to rent their room until and including August (and not July): in total, this is often cheaper than renting for one month less.

Although the lecture period of the summer semester ends in July, the exam period extends into August. Yet, the definite dates will become known towards the end of the semester. Thus, you will be on the safe side to rent your room until and including August.

Extensions at a later point in time are uncertain and more expensive than renting for the full period from the start!

Residences and Rental Prices

ResidenceMonthly Rent
(Regular Rate)
Monthly Rent
(Increased Rate)
Gutenbergstrasse

€ 290 / € 330 / € 345
€ 364 / € 405

€ 336 / € 376 / € 391
€ 410 / € 451
Heidenheimer Strasse
(old building)
€ 215€ 248

Heidenheimer Strasse
(new building)

€ 294 / € 329€ 336 / € 371
Frauensteige€ 272 / € 298€ 313 / € 339
Syrlinstraße€ 268 / € 300
€ 321 / € 346

€ 312 / € 344
€ 365 / € 390

Gerbergasse€ 265€ 305
Heilmeyersteige€ 257 / € 285€ 298 / € 326
Manfred-Börner-Strasse

€ 289 / € 325
€ 314 / € 367

€ 335 / € 371
€ 360 / € 413

Please note:

Studierendenwerk is a non-profit organization. This means that rental prices must be 100% cost-efficient.

In case that actual costs e.g. for repairs, maintenance, energy etc. rise during a certain period, Studierendenwerk is obliged to and has the right to raise prices at short notice, even though you may have a lease for a longer period!

Find out more about our student residences on the Homepage of Studierendenwerk

Starting Date - Moving In

Contracts always start on the first day of any given month and end on the last day of any given month. It is not possible to rent a room on a weekly basis or for half months.

On priniciple, it is not possible to move into a room before the actual start of the contract, nor is it possible to move in on weekends (Saturdays and Sundays) or holidays. For each student moving in, the International Office must make an appointment in advance with the residence managers, do a check of the room and collect the keys. This is usually done on the first working day of the month. In those months were many students are arriving (March/April and September/October) this preparation may take up to two days.

In practice this means that even though a contract will start on the first day of a month, students should not plan to arrive in Ulm on that day, as it will not be possible to move in. In those months which start on a weekend, it may not be possible to move in until the 4th or 5th day of the month! Holidays may also contribute to a delay. 

Please check the academic calendar to find out the official arrival days for any given semester.

Students with Disabilities / Special Needs

Students suffering from any chronic illness or physical handicap which require special housing facilities are kindly asked to inform us about their condition and requirements. It is important to point out that there are only very few rooms in student residences that are wheel chair accessible and that these rooms are not available at short notice.

Students with disabilities planning to come to Ulm are therefore well advised to get in touch with the International Office as soon as possible.

Students who do not wish to share a suite with members of the opposite sex for religious or cultural reasons and want to live only with other men or with other women are kindly asked to make a mention of this preference.

Extension - Shortening -Cancellation of Stay

It is possible to arrange for extensions of contracts if the room has not been assigned to a new person. Please contact the International Office for assistance at least 3 months before your current contract expires. Please kindly understand that extensions for rooms can only be granted after we have received room assignments for newly arriving students, as they have priority over students who are already in Ulm.

It is possible to shorten the duration of contracts under certain conditions. Please contact the International Office for assistance at least 2 months before the intended date of termination. Shortening of contract can be granted if Studierendenwerk finds another student who will take the room from the next month.

Please keep in mind: You have to make a supplementary payment to cover the difference in rent price between regular rent and increased term rent for those months that you held the contract, in case you terminate the contract on a month in the middle of a semester.

Even if you should withdraw your application and not come to Ulm for whichever reason, you still remain liable for the rental payments until Studierendenwerk has been successful in finding another person to take your contract. Depending on the time you inform us of your decision, this may result in claims of up to two months’ rent!