Assistance by S.T.E.P.S. Tutors

New incoming ERASMUS/EXCHANGE Students will be met at the train or bus station in Ulm or Neu-Ulm. The tutors will have an information package for each student and the keys to their room in the student residence.

The S.T.E.P.S. tutors will show the students

• the facilities in their residence
• bus stops, doctors and stores near their residence
• the city of Ulm
• the campus of Ulm University
• the office of their ERASMUS coordinator or study advisor

During the first days after arrival, the S.T.E.P.S. tutors will assist students with

• buying a bus ticket
• opening a bank account
• immatriculation at the university
• registration at the “Einwohnermeldeamt” (Residence Registration Office) 
• application for a residence permit at the "Auslaenderbehörde" (Foreigners Registration Office)

Rental Contract

In their information package, students receive three copies of the rental contract ("Mietvertrag"). They have to sign all three copies. Two copies must be submitted to to the International Office

In addition, they must complete and submit the "Einzugsermächtigung des Zahlungspflichtigen", the authorization for Studentenwerk to automatically withdraw the rent for a room in a student residence at the beginning of every month.

Please note: withdrawals can only be made from German bank accounts!

ERASMUS Students

All ERASMUS students must send home a "Certificate of Attendance" after their arrival at the host university. Most universities provide a special form for this. Please bring this form with you and already fill in your name and university information. The form has to be signed by the ERASMUS institutional coordinator or by an authorized substitute. If possible, please come to the advising hours.

Scholarship Holders

Students who have been awarded a Baden-Württemberg Scholarship must sign and return the scholarship contract.

Students who want to join the Association of Scholarship Holders and Alumni (Verein der Stipendiaten und Freunde des Baden-Württemberg Stipendiums) can submit their sign-up form (voluntary).

In addition, all scholarship holders (Baden-Württemberg Scholars and DAAD Scholars) have to fill out banking information form.

All forms (if applicable) are included in the information package.

Health Insurance Questions

Please come to the helpdesk if you need assistance with any of the following matters:

Students who do not have sufficient insurance coverage from their home country and want to sign up for insurance in Germany (public or private)

Students who have private insurance in their home country and need to apply for exemption from statutory insurance in Germany

Students who have public/statutory insurance in a non-EU country with a social security agreement who need to register themselves at the German public health insurance

The International Office will schedule an appointment for every new ERASMUS/EXCHANGE student with

• a study advisor (EXCHANGE students)
• the responsible ERASMUS departmental coordinator (ERASMUS students)

or

• the supervisor (for students who do a thesis, project or lab)

In this meeting students can discuss their choice of courses and receive suggestions for alternative courses. Students should bring their learning agreements to this meeting. In addition, it is recommended to bring along records of previous academic studies and/or course descriptions from the home university (in order to find a matching course here in Ulm).

ERASMUS Students: Learning Agreement Modifications

ERASMUS students must report any changes to the originally proposed study program (learning agreement) to their home university within four weeks after the beginning of the semester. (Please note: some universities have even shorter deadlines).

List all the courses you had planned to take but have decided not to take on the Learning Agreement Modifications Form (pdf) and mark them as "dropped". List all the new courses and mark them as "added". It is not necessary to list those courses which have already been approved on the original learning agreement and have remained unchanged. The learning agreement has to be signed by your departmental coordinator. 

In case you are taking many language courses, it is recommended that you list those on a separate learning agreement and have this form signed by the director of the language center.

If your home university requires you to use a special form from them, you may do so instead of using the form of Ulm University. Often, these forms require that both, the departmental and the institutional coordinator have to sign this form. Make sure that the departmental coordinator (or director of the language center) signs first before coming to the International Office to collect the signature of the institutional coordinator.