Application Deadlines

ERASMUS/EXCHANGE Application Form

ERASMUS/EXCHANGE Application Form

Learning Agreement(s)

Learning Agreements (sometimes also called “study proposals”) are an integral part of the ERASMUS program, but we now also use them in the other EXCHANGE programs. On the one hand, it is an agreement between students and their home university about the courses they plan to take or a thesis or project or hospital training. The approval of the home university is a prerequisite for getting recognition for the academic achievements and the credits after completion. In addition, it is a form of communication between you and us about your planned study program. The International Office forwards your applications to the faculty coordinators for review and they indicate on the learning agreement, if you can take the courses you have chosen or if it is possible to arrange for the hospital rotations you have requested. Therefore please do not write into the grey shaded areas on these forms.
We have three different types of Learning Agreements:

• Learning Agreement / Study Plan - Courses (pdf) for courses from degree programs (lectures, seminars, exercises, labs, tutorials) and from nondegree programs (Foreign Languages, Ethics, Philosophy)
• Learning Agreement / Study Plan - Final Thesis / Project (pdf) for final thesis or project work / research internships (advanced students only)
• Learning Agreement / Study Plan - Hospital Rotations (pdf) for hospital rotations

Of course it is possible to combine courses and thesis or courses and hospital rotations. If this is the case, please fill out Learning Agreements of each appropriate type. At the end of each form you find detailed instructions.

Certificate of Language Proficiency

Certificate of Language Proficiency

must be signed by the

• ERASMUS/EXCHANGE coordinator or
• a language teacher at the home university or
• an official institution, as e.g. Goethe Institute (confirmations by private techers are not considered valid)

Transcript of Records

Obligatory for all ERASMUS/EXCHANGE students

A transcript of records is a listing of all courses you have taken at your university up to date, including course title, credits and grade of the courses. You must submit an official document, issued/verified by your university or faculty.

If you already have a university degree (e.g. Bachelor or Master), it is sufficient if you submit a certified copy of your diploma of this degree and if the transcript
covers only the courses you have taken since the completion of the degree.

However, if these transcripts are in a language other than German, English, French, Spanish, we kindly ask that you prepare a translation (either German or English) for it.

1 Extra Passport Picture

Obligatory for all ERASMUS/EXCHANGE students

Copy of Passport or National Identity Card

Obligatory for all ERASMUS/EXCHANGE students

who have applied for accommodation in a student residence

Letter of Recommendation

by a professor from the home university

Obligatory for all EXCHANGE students

TOEFL or IELTS Results

Obligatory for EXCHANGE students whose native language is not English 

• who wish to take courses taught in English and/or
• who wish to do lab work or do a project

Minimum Requirements:

APS Results

Obligatory for EXCHANGE students from P.R. China

The APS result must be sent to Ulm University International Office at least 2 months before the start of the exchange period, otherwise the housing reservation will be cancelled.

Nomination for Baden-Württemberg SCHOLARSHIP

Only EXCHANGE students
(ERASMUS students are not eligible to apply!)

Applicant must meet the eligibility requirements

Nomination must be signed by the exchange coordinator of the home university

Mailing Adress

2 sets (1 original + 1 copy of every document) of the application dossier must be sent in hardcopy by regular surface mail to