Email

Service category: Email, calendar & collaboration

The service provides the central email infrastructure for Ulm University. Users are members of the university as well as members of the alumni organization of Ulm University. Access to personal email mailboxes is SSL-encrypted via the IMAP protocol or alternatively via Webmail interfaces. Emails are automatically filtered for spam, whereby the filtering can be influenced by the user. Via a web frontend, various settings can be made for the personal mailbox (e.g., absence messages and forwarding).

Webmail-1 (default): SOGo Groupware 
Webmail-2: Horde
Configuration: Change email settings

Note: Please always use the user name (or the email address) and the password of the kiz account to login!

Service description

• Provision of a personal email inbox with corresponding email address according to the scheme: [first name].[surname]@uni-ulm.de
• The mailbox has a standard quota of 2-4 GB. The quota may be increased on request, as long as the additional requirement is justified. There is no claim to this.
• Accidentally deleted emails can be recovered up to three months after deletion. In addition, a second independent IMAP store ensures that operation can be resumed within a short time in the event of complete loss of primary e-mail data.
• Functional, non-personal email addresses can also be set up, which can be configured as distribution lists and/or delivered in "Shared Folder". Such addresses will be authorized by Department I-2 (Law and Organization).
• We reject the acceptance of spam mails, if they can be automatically detected as such with the help of DNS-based blacklists. In addition, users have the option of activating spam filters for their account, which filter out spam mails based on content into specially designated folders.
• To access the mailbox, you can use any common email programs that support the IMAP standard with SSL encryption. Unencrypted or POP-based access is not supported.
• Webmail: Access to the email inbox can also be web-based and without installing an email program. For this purpose, two alternative user interfaces are currently offered, which differ in particular with regard to additional functions:
  • SOGo: Groupware, which enables access to the e-mail inbox and the creation and management of calendars and tasks that can be synchronized with mobile devices and other clients (see Service Calendar). Especially designed for use when travelling.
  • Horde: Legacy webmail application, which is especially intended for email use while travelling and has a smaller range of functions than SOGo.
• A series of settings for email can be made on the server side via a web frontend:
  • Automatic forwarding to another address (forward)
  • Automatic reply in case of absence or vacation (auto-reply)
  • Definition of filter rules for automatic sorting, forwarding and deletion of emails
  • Configuration of spam filters
• All access variants to the email inbox and the use of the web frontend for changing settings can be used with the kiz account.
   

User groups

Members of Ulm University and members of the alumni network of Ulm University.

Service hours

24 x 7 x 365

Application conditions

The service cannot be requested from the kiz, but is automatically set up via the Identity Management System (IDM) for authorized persons, usually in combination with the kiz account.

Charge / Fees

No charges or fees will be made for the service.
 

Announcement

The Webmail-2 (Horde) interface has been discontinued on 31.03.2020 and is no longer available after that date. Please follow the instructions for changing to SOGo if necessary.