Teaching evaluation system (EvaSys)

Service Category: Teaching & Learning Support

With EvaSys, surveys can be conducted paper-based and online. The system enables convenient web-based creation of surveys and the questionnaires used for them, as well as automated scanning of paper-based responses at specially set-up scanning stations. The evaluation of the surveys and the preparation of the results are carried out via a comfortable report generator. Alternatively, the raw data can be exported.

EvaSys is used in the context of routine course evaluations (including surveys on study conditions, alumni surveys, seminar evaluations).

Login: EvaSys

Performance features

  • Surveys of the following types may be conducted under licence:
    • Teaching evaluation (courses, programmes, modules)
    • Surveys on study conditions
    • Alumni surveys
    • Seminar evaluation
  • Conduct surveys in the following variants:
    • Paper bound
      • Cover sheet procedure
        Duplicable questionnaire template for surveys
      • Self-print
        Each questionnaire has a unique ID
    • Online with TAN per participant
    • Online with solution
    • Hybrid surveys (online and paper-based)
  • Time-controlled by specifying
    • Start of the survey
    • First reminder
    • Second reminder
    • End of the survey
  • Web-based access for survey creators and participants
  • Creation of the questionnaires by the client in two alternative ways:
    • VividForms Editor (web-basiert)
      The VividForms Editor is integrated into the EvaSys web interface and is available to every user online for creating questionnaires. For this, the Java Runtime Environment (JRE) must be installed in a current version and the pop-ups for the EvaSys backend must be allowed. The company recommends Microsoft Internet Explorer or Mozilla Firefox as the browser.
    • VividForms Designer (offline)

      With the appropriate access rights, a desktop application for Windows can be loaded onto the local computer via Java Web Start. In this application, a questionnaire can be created locally and offline. This requires a current version of Java (JRE) and appropriate security settings that allow the application to run. The access data for the designer is available on request from the helpdesk of the kiz.

  • Repository of questionnaires or questions that are used in several surveys. A distinction can be made between system-wide accessible and customer-specific templates.
  • Scanning of paper-based questionnaires at a special scanning station. The scanning station is located in a locked, separate room and can only be used after registration. The key can be obtained upon presentation (deposit) of the membership card of the University of Ulm.
  • For scanned questionnaires, handwritten entries in free text fields can optionally be recognised via OCR or ICR (segmented handwriting fields). By default, handwritten entries can also be anonymised manually.
  • Automatic evaluation of surveys (standard report as PDF or HTML).
  • Export (SPSS, SPHINX, CSV) of raw data for processing in external statistical programmes or with self-created tools
  • Connection of external systems via EvaSys-specific plugins or a SOAP interface (Moodle connector, CoronaNG, LVE helper)
  • Validation and verification of surveys There can be automatic or manual validation and verification of the ticked questions. Automatic detection discards individual questions if their crosses are ambiguous. With manual detection, unclear answers are displayed and their validity must be decided by the user.

User groups

All members of the University of Ulm who wish to conduct surveys on the survey types listed in the service characteristics.

Service hours

24 x 7 x 365
Announced maintenance every Friday 7:30 - 8:30 a.m., regular downtime here mostly < 5 min.

Application modalities

For the creation and administration of surveys, a personal account must be set up in EvaSys. For this purpose, an informal application must be submitted to the helpdesk of the kiz by telephone or e-mail.

Fee / Charge

No fees or charges will be made for the service.

Communication and Information Centre (kiz)

Please contact us if you have questions or problems related to the kiz services:

Office hours
Monday - Thursday
09:00 h - 12:00 h and 13:00 h - 15:30 h

Friday 09:00 h - 12:00 h

Phone
+49 (0) 731 / 50 - 30000

Telefax
+49 (0) 731 / 50 - 1230000

Order a Callback
helpdesk(at)uni-ulm.de
Support Portal
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Service Points are locations where you can visit us personally.

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Using self-service functions of the Identity Management System (IDM): Administer permissions, subscribe to services, change passwords.

IDM Self Services
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<form action="https://rds-ulm.ibs-bw.de/link" method="get"> <input id="SearchField" name="simple" data-placeholder="Search for ..." placeholder="Search for ..." type="text" /> <button type="submit" class="hidden-button">Search</button> </form>

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