Examination Board Computer Science, Media Informatics, Software Engineering


The subject examination board concerns itself with all subject-related assessments that are relevant to the administrative side of your studies. This includes consultations and decisions on the recognition of credit points for equivalent study achievements, the extension of deadlines to earn a predefined amount of creditpoints, BAFöG confirmations, the approval of semesters of leave of absence, and few other matters.

The subject examination board does not provide individual academic advice, for example on how to plan your studies or choose a suitable study programme. Please contact one of our course advisors regarding these matters.

Contact modalities

As a general rule, matters of the examination board are discussed during the consultation hours of the chair of the examination board. The consultation hours are announced separately on this website and on the notice board of the examination board in O27/level 2. No appointment is necessary during the announced consultation hours. Should there be a great amount of inquiries beyond the planned end of the consultation hours, the examination board will make every attempt to discuss all cases.

In urgent, well-founded exceptional cases, contact can be made by email. Your email must be sent from your Ulm University email address and include a transcript of records listing all study and exam achievements (available on campusonline.uni-ulm.de) as a pdf-document. Applications and objections can effectively be made in writing (on paper) or declared orally to be recorded (consultation hours).

Before the consultation please prepare

  1. Application form to every consultation (‘Formular Fachprüfungsausschuss’, in German only - pdf, doc)
  2. Your transcript of records (print out)
  3. If necessary: Send documents in advance via email (see below).

Additional case-specific information

Additional documents are required for matters as listed below. Please fill out and print out all forms and bring them to your consultation.

Should you submit your documents via email, please name the file(s) according to the following pattern [surname_first name]-[date = YYYYMMDD]-[1,2,3,...].pdf.

About additional case-specific documents

  • Recognition of study achievements

    To apply for the recognition of achievements from other or previous study programmes and semesters abroad, please bring the following documents to your appointment and send them via email.

    1. The forms 'Application for recognition of academic achievements' and 'Additional pages for the application for recognition of academic achievements' (see Forms for students). Please take a look at the module handbook provided online in the HIS (university information system) and specify a rough classification, the specific module with number as well as the examination number as which you would like your achievements to be recognised and enter that information in the respective column on the right.
      The forms must be filled out as much as possible and submitted as pdf via email before your consultation. Before sending the document, please make sure that the information provided was saved correctly and that the files are editable and readable with Acrobat Reader.
    2. The transcripts of records for the previous and the current study programme. Externally gained achievements require certified proof. In some cases, an electronic verification process may be available.
    3. For achievements that are not listed in the module handbook as well as externally gained achievements you need to provide the respective module descriptions.

    In principle all study achievements that are not older than ten years may be recognised. According to the General Study Regulation of Ulm University, you have to engage into the recognition procedure until the end of one semester once you have started your (new) study programme or obtained a test result.

    According to a decision of the examination board, students who have switched their study programme are classified in a higher semester if the sum of credit points of the recognised achievements attains 30 credit points. For integer multiples the classification is calculated accordingly. The increase is also triggered, if the sum of achievements attains relevant thresholds later throughout your entire studies.

  • BAFöG details

    Please bring the following documents to your consultation:http://www.studentenwerk-ulm.de/studienfinanzierung/bafoeg-antraege.html

    1. BAföG form (notification according to § 48 BAföG (certificate of achievement) or notification of Studienabschlussförderung (graduation grant).
    2. Transcript of records for all study and exam achievements and (only for Bachelor's) the overall average grade. 
  • Extension of time limit for the submission of a final thesis

    Please bring the following documents to your consultation:

    1. Extension due to subject-related reasons: The time limit may be extended based on a well-founded application for a maximum of two weeks for the Bachelor’s thesis and a maximum of four weeks for the Master’s thesis. For this to be approved you need to provide the examination board with a detailed plan that shows which tasks are yet to be completed until the submission of the final thesis, how much time each of these require and when each of them will be done. This plan must be confirmed and signed by the supervising teacher.

    2. Extension due to other reasons: On the basis of an appropriate attestation an extension is possible in the following cases: sickness of the student or their child, a death of a first-degree relative, longer-lasting time-consuming care for a family member. If the reason is sickness, an attestation is required which shows the exact dates from when to when the student was unable to work, study or attend an examination.
  • Extension of time limit due to insufficient credit points

    Please bring a transcript of records including all study and exam achievements and (only for Bachelor's) your overall average grade to your consultation.

    In the case of incapacitation due to illness, please provide the original attestation that certifies your temporary – with start and end date – inability  to study.

    Attestations must be verified by a doctor but do not need to provide details on the type of illness.

Medical certificates


There is an official form (available in German and English, see 'Forms for students') for the attestation of a student's inability to attend an examination. The has the following reason: the final decision to acknowledge that a student was sufficiently incapacitated by their sickness to not attend an examination is not made by the treating doctor but the examination authority (as opposed to labour law, where it is the other way around).

'This approach follows a judicial recommendation (Verwaltungsgericht Sigmaringen, administrative court) according to which it is admissible to request a description of the actual symptoms of illness from the treating doctor. This supposedly makes it easier to assess the submitted medical certificate and therefore the decision to acknowledge or dismiss the inability to attend an examination.' (Bruno Franz, Studiensekretariat (student administration and examinations office, Circular from 27 October 2017)

Please bear these conditions in mind when applying for an extension of time limit. 

Data processing, privacy, and storage

Throughout the consultation process and decision making, personal data is collected, stored, and processed.

It might be partially passed on to the following instances:

  • Members of the examination board, who are regularily employed, as well as their subordinates (office staff, e.g.) - entire file/case information
  • Relevant co-addressees of decisons (office of the registrar, Studierendenwerk, foreign universities, e.g.) - just decision

All documents relevant to a decision are stored both electronically and on paper for up to five years after the final exmatricilation at Ulm University and are thereafter expertly destroyed.

Useful Information


Upcoming Consultation Hours

from Oct 11th 2019: every Friday starting at 1 pm


Prof. Dr. Timo Ropinski (chair)
Prof. Dr. Birte Glimm (vice-chair)
Prof. Dr. Thom Frühwirth
Prof. Dr. Matthias Tichy

Research staff
Dr. Alexander Raschke

B.Sc. Computer Science Informatik: Tanaro Schädler
M.Sc. Computer Science: Philipp Vulpius
B.Sc. Media Informatics: Martin Eberle
M.Sc. Media Informatics: Keven Jedelhauser
B.Sc. Software Engineering: Marcel Kapfer
M.Sc. Software Engineering: David Schmid