Before your Arrival

Visa Application

Once you are accepted as a doctoral candidate at Ulm University, you normally need to apply for a long stay visa (research stay lasting more than three months) to enter Germany.  

Please note: DO NOT apply for a tourist visa. Afterwards, it is impossible to change the tourist visa to a residence permit.  

You can obtain a complete list of documents required for a visa application from your German diplomatic mission in your home country.  

The type of visa you need depends on whether you have already received your notification of admission from Ulm University. There are two kinds of visas:

Study applicant visa

If you have not yet received notification of admission to Ulm University, you can apply for a student applicant visa. It is valid for three months and extendable to a maximum of six months. After admission to the university, the applicant visa can be converted into a residence permit

Student visa

If you have received your notification of admission to Ulm University, you should apply for a student visa. Student visas are usually valid for three months. Within these three months, you will have to apply for a residence permit at the local Aliens department (Ausländerbehörde).  

Required documents for a visa application

Normally, you are asked to present:

  • A valid passport
  • Proof of adequate funds for living expenses (proof of financial resources), e.g. a working contract, a scholarship notification, etc.
  • Health insurance coverage
  • For an applicant visa:the confirmation of application from the university
  • For a student visa: the notice of admission from the university  



Residence permit

To apply for a residence permit, you have to submit the following documents to the local Aliens department (Ausländerbehörde) within the first three months in Germany:

  • Proof of admission or enrollment at Ulm University
  • Proof of adequate means of income: Non-EU students must generally provide credible proof that they have financial resources of at least € 700 per month at their disposal. International doctoral candidates can usually meet the requirement by showing proof of their scholarship
  • Proof of health insurance coverage
  • Proof of registration with local authorities
  • Two (biometric) ID photos
  • Passport (validity period at least 6 months)
  • Completed and signed application form
  • A processing fee  

For more information, please visit the website of the Federal Foreign Office and the "Study in Germany" website.

International researchers including doctoral students may be granted a residence permit for research purpose. Prerequisite: You need show proof of 1800 € (without family allowance) of scholarship or income from a research work contract.. In these cases, the application process for a residence permit is simplified. To apply for a residence permit for research purposes, a hosting agreement (Aufnahmevereinbarung) has to be concluded between Ulm University and you.

Travel insurance

Make sure to conclude a travel insurance, which covers the first time of your stay in Germany until you are able to contract a regular health insurance.


There are a lot of ways to find private housing in Ulm and Neu-Ulm. However, you still need to do it as early as possible. Especially at the beginning of each semester, it is really difficult to find a room.   In Germany, many rooms and apartments are offered unfurnished. Although there are many online services, most landlords want to meet the tenant personally before signing a contract.We also highly recommend you to see a room / apartment and talk with the landlord personally before singing a binding contract. The websites below may also help you get housing information:

For up to one semester, your supervisor can also try to book a guest apartment of the University six months in advance.  

If you do not find any accommodation after your arrival, you may stay in a youth hostel, a pension or a hotel while you are looking for a room. It is advisable to book a room in advance. A youth hostel (Jugendherberge) in Germany is a non-profit, small budget hotel, usually with shared bedrooms and bathroom facilities. In Ulm and Neu-Ulm, there is only one youth hostel



Daniel Kanzleiter

Advising Hours:
Tuesday:13:30 - 15:30
Thursday:09:00 - 11:30
No advising:March 22, 2018, April 10, 2018

Welcome booklet