Shortly after your Arrival

Health Insurance

Health insurance(private or public health insurance) is compulsory for all students in Germany.  For more information about the health insurance, please click here or mack an appointment at the International Office.

If you are funded or supported by a partner organization of the DAAD, the DAAD is offering an affordable combined health, accident and liability insurance for you and your accompanying family members.  For more information, please consult the DAAD website.

Registration with the city

In Germany, all residents are required to register at the local registration offices (Bürgeramt/Einwohnermeldeamt) within one week after their arrival.

In a first step, you have to present yourself at the local registration offices (Bürgeramt/Einwohnermeldeamt) with a valid passport and/or visa, proof of health insurance and your new address (e.g. by presenting your rental agreement).  

In a second step, you should apply for a residence permit at the local Alien department (Ausländerbehörde) within the first three months of your stay in Germany.  

Residence Permit

To apply for a residence permit, you must submit the following documents to the responsible foreigners authority office within the first three months of your stay in Germany:

  • Proof of admission or enrollment at the university
  • Proof of sufficient financial rescources of subsistence (see above)
  • Proof of health insurance
  • Registration confirmation from the registration office
  • two biometric passport photos
  • a valid passport
  • Money for the fee for issuing the residence permit.

More information can be found on the websites of the German Federal Foreign Office as well as on the "Study in Germany" Website.

International researchers, including doctoral candidates, have the option of obtaining a residence permit for research purposes. The requirement is the proof of a monthly minimum income of approx. 1800 €, covered by a scholarship or an employment contract. This facilitates the procedure for issuing a residence permit. In order to apply for a residence permit for research purposes, a hosting agreement must be concluded in advance between the University of Ulm and you.

Enrollment at the University of Ulm

After your acceptance as a doctoral candidate by the doctoral committee, you can enroll at the University of Ulm.

As a enrolled student at the University of Ulm, you must pay the following fees per semester:

     Administrative fee: 70,00 €
     Student union fee: € 79.50
     Contribution to the written student body: 16.31 €.

Enrollment is not compulsory for doctoral candidates. However, the student status associated with enrollment entitles you to the following benefits:

  • Use of the offers and services of the Studierendenwerk (including meals in the cafeteria at reduced prices, accommodation in dormitories of the Studierendenwerk, use of the comprehensive counseling service, etc.).
  • Use of public transport at reduced prices. More information can be found here.
  • Making use of a student discount in many cultural institutions such as museums, theaters, art galleries and sports facilities.

Further information for doctoral students about the enrollment at the University of Ulm can be found on this page.

Important Hints

Please note that doctoral students who have been accepted by their faculty after 30.03.2018 must be enrolled.

Doctoral candidates who have already been accepted by their faculty before 30.03.2018 are still not obliged to enroll.

Doctoral candidates working full-time at the university may be exempted from enrollment. A prerequisite is a statement to the President of the University that they do not want to be enrolled.

Further information on enrollment can be found on the web pages of the Study Secretariat.

Intercultural Training

Many international students and doctoral researchers come to Ulm.  Many German students do part of their studies abroad.  We increasingly navigate in an international environment during our studies as well as in the working life. 

Which challenges accompany these intercultural experiences and what kind of strategies are there so they turn out  to be a success?  What exactly is culture?  There questions are the focus of our one-day workshops during which we will analyse cultural differences and reflect on our own values in life.

Details can be found on this website.

Pension insurance

If you are employed, pension insurance is generally mandatory by law. The state-regulated pension insurance is taken directly off your gross salary. Employers and employees are charged with half of the contribution. As this process is automatic, the employee do not have to do anything. The employer is responsible for signing you up to the appropriate health insurance company, which in turn will proceed with signing you up to all other agencies within the social security.

Usually, scholarships are exempted of the obligation to contribute to the social insurance.

The Web Portal "Find your Pension"

The state pension insurance is part of the social security system in Germany as in most other EU/EEA countries. Additional coverage might be provided through other types of pension savings or insurances you will be affiliated with or contribute to during your entire career. To keep track of who will pay your pension later, it’s vital to distinguish between the different sources and the respective pension schemes. To get basic knowledge watch the introductory video of the website.

For more information please visit the "Find your pension" website.


Daniel Kanzleiter

Advising Hours:
Tuesday:13:30 - 15:30
Thursday:09:00 - 11:30
No Advising:Tuesday, June 26, 2018

Please click here for the corresponding chinese website.


Individual orientation meeting

At the beginning of your research project at Ulm University, we would like to extend an invitation to arrange an individual orientation meeting.

In addition to a general introduction, we explain the first steps in Ulm and answer individual questions.

Please use the contact details above for scheduling an appointment.