Application Forms and Instructions for Exchange Students

Fall Semester ("Wintersemester") Exchange Period starting in September/October	March 31
Spring Semester ("Sommersemester") Exchange Period starting in March/April	September 30
Clinical Hospital Rotation Periods only available for two full months during July and August	January 31
Individual Periods (Final Thesis/Project Work)	At least 6 months in advance

No Tuition Fees for Exchange Students

Exchange Students studying for one or two exchange semesters at Ulm University in the frame of a bilateral or Baden-Wuerttemberg Exchange Agreement are exempt from paying tuition fees (€ 1.500 per semester). The same applies to Double Degree Students if the mutual agreement between Ulm University and their home institution includes a tuition waiver at the partner institution (which is usually the case).

No handwriting - Use the computer to fill out all forms. Forms filled out manually will not be processed!

Placements/Traineeships

Ulm University does not manage work placements/traineeships in industry on the basis of bilateral agreements.

• Exchange Application Form (pdf)

• Info - Exchange Application Approval Process (pdf)

A transcript of records is a listing of all courses you have taken at your university up to date, including course title, credits and grade of the courses. You must submit an official document, issued/verified by your university or faculty.

If you already have a university degree (e.g. Bachelor or Master), please submit a copy of your diploma of this degree. In addition, please submit a transcript of records listing all courses which you have taken since completion of this degree.

However, if these transcripts are in a language other than German, English, French, Spanish, we kindly ask that you prepare a translation (either German or English) for it.

Learning Agreements are useful if you want to transfer credits from Ulm University to your home university. We suggest that you use our current forms, because they are a type of communication between you and us about your planned study program. The International Office forwards your applications to the coordinators of your planned study program(s) for review and they indicate on the learning agreement, if you can take the courses you have chosen or if it is possible to arrange for the hospital rotations you have requested. Therefore please do not write into the grey shaded areas on these forms.

We have three different types of Learning Agreements:

• Learning Agreement / Study Plan - Courses (pdf) for courses from degree programs (lectures, seminars, exercises, labs, tutorials) and from nondegree programs (Foreign Languages, Ethics, Philosophy).
  
  Exchange Students are expected to choose a minimum of 3 courses per semester - 2 courses from regular degree programs, 1 course from our language center or other key-qualification courses
  
  
• Learning Agreement / Study Plan - Final Thesis / Project (pdf) for final thesis or project work / research internships (advanced students only)
  
  
• Learning Agreement / Study Plan - Hospital Rotations (pdf) for clinical electives/hospital rotations
  Hospital Rotation - Info (pdf)

Of course it is possible to combine e.g. courses and thesis. If this is the case, please fill out Learning Agreements of each appropriate type. At the end of each form you find detailed instructions.

Notice to medical students: Hospital rotations cannot be combined with any other courses (also no language courses), because hospital assignments are full time. Also, we do not offer thesis supervision for medical students.

Other Forms

Many universities have their own version of the "learning agreement" form. If your institution insists that you use their form, please always submit it in addition to our forms with the rest of the application documents.

Course Options at Ulm University

https://campusonline.uni-ulm.de Choose English Language > Click on "Courses" > Click on "Search for Lectures" > Choose the respective semester > Choose "English" as "Language of Instruction" to see all English taught courses / Choose "German" to see all German courses listed. - If courses for the forthcoming semester(s) are not listed yet, please choose the respective semester(s) in the actual or previous academic year!

The Certificate of Language Proficiency (pdf) must be signed by the

If you want the International Office to make a reservation for a room in one of the student residences for you, you must also submit a Housing Application Form.

Please also attach a copy of your identity card (sufficient for EU nationals) or passport (non EU nationals).

Non-EU nationals who do not have a passport at the time of application may send a copy of their national identity card. Please make sure that you will have a valid passport by the time you will travel to Germany!

A scanned copy of complete application documents can be sent by email to