Dates & Deadlines

Academic Calendar

Semester 2 (Winter Semester) Fall 2019/20

Arrival DaysSeptember 3 - 8, 2019
Administrative Dayst.b.a.
Orientation PeriodSeptember 9 - October 2, 2019
Late ArrivalsOctober 2 - October 6, 2019
Administrative Dayst.b.a.
Beginning of ClassesOctober 14, 2019
End of ClassesFebruary 15, 2020
Exam Period I
February - March, 2020
Exam Period IIMarch - April, 2020

Semester 1 (Summer Semester) Spring 2019

Arrival DaysMarch 2 - 6, 2019
Administrative Dayst.b.d.
Orientation PeriodMarch 11 - April 5, 2019
Late ArrivalsApril 2 - April 12, 2019
Administrative Dayst.b.d.
Beginning of ClassesApril 23, 2019
End of ClassesJuly 25, 2019
Exam Period I
July - August, 2019
Exam Period IISeptember - October, 2019

Explanations

Arrival Days

It is not possible to move into your room before or after the designated "Arrival Days", because the International Office has to make a number of arrangements for a big group of students (obtaining keys for student residence rooms, appointing tutors, etc.). Students who arrive earlier have to stay at a hotel or at the youth hostel at their own expense.

Administrative Days

After arrival, students need to complete a number formalities (this usually takes about three days). They will be assisted by their S.T.E.P.S. tutors, who will help them to fill out all the forms, accompany them to the different offices, and show them around campus and the city of Ulm. These formalities should be completed before the start of the language course / the excursion / the start of the semester.

Orientation Period

Students wishing to participate in the orientation period should make sure to arrive on time so as not to miss any sessions of the intensive German language course. They need to plan in at least three "administrative days" before the start of the orientation days (working days, not Saturday/Sunday!).

Late Arrivals

Students who do not participate in the orientation / intensive language course, may arrive late. It is not possible to move into your room before the designated "Arrival Days", because the International Office has to make a number of arrangements for a big group of students (obtaining keys for student residence rooms, appointing tutors, etc.) Students who arrive earlier have to stay at a hotel or at the youth hostel at their own expense.

Exam Period
  • Exam Period I: Last week during lecture period + the following three weeks after lecture period.
  • Exam Period II: 3 weeks before the beginning of the next semester lecture period + first week of next semester lecture period.

Sometimes, exams can also be scheduled on an individual basis.

Semester Periods

The academic year runs over two semesters:

  • Semester 1 (Winter Semester): October 1 - March 31
  • Semester 2 (Summer Semester): April 1 - September 30

The actual dates for orientation, lecture periods and exam periods vary from year to year!

Individual Periods

2 MonthsJanuary - FebruaryJuly - August
3 MonthsJanuary - MarchMarch - MayMay - JulyJuly - September
4 MonthsJanuary - AprilMay - August
6 MonthsMarch - AugustSeptember - February

 

 

Individual Periods

Clinical electives/hospital rotations or thesis/projects can be arranged outside the semester rhythm, as long as students choose one of the time slots offered (see table).

Application Deadlines

Erasmus+ and SEMP Students

Exchange Period starting in September/October
Semester 1 (Wintersemester)

May 15

Exchange Period starting in March/April
Semester 2 (Sommersemester)

November 15

Individual Periods
(See above for possible time slots)

At least 3 full months in advance

Exchange Students

Exchange Period starting in September/October
Semester 1 (Wintersemester)
March 31

Exchange Period starting in March/April
Semester 2 (Sommersemester)

September 30
Individual Periods
(See above for possible time slots)
At least 6 full months in advance

Free Mover

Free Mover
who do not need entry visa
Free Mover
who need entry visa
Exchange Period starting in October
Semester 1 (Wintersemester)
June 30April 30
Exchange Period starting in April
Semester 2 (Sommersemester)
December 31October 31
Individual Periods
(See above for possible time slots)
At least 3 full months in advanceAt least 5 full months
in advance