Visa & Residence Permit

Non-EU Nationals from EU Countries

Please note:

In May 2016, the European parliament has passed the directive (EU) 2016/801 which is intended to facilitate the mobility of non-EU students within EU countries, however, it may take until May 2018 until all member states have finalized national legislation to put this directive into force. Until then, procedures may or may not apply for students doing a mobility from one EU country to another. For the interim period, students should be prepared to do both: apply for a visa (see instructions for non-EU nationals) and submit the necessary documentation to the International Office of Ulm University so we can make the necessary arrangements according to the new procedure.

Applying for a Visa (Before Departure to Ulm)

In May 2016, the European parliament has passed the directive (EU) 2016/801 which is intended to facilitate the mobility of non-EU students within EU countries. Once this directive has been put into force in all EU member states, students who do not have the nationality of one of the European Union membership states (non-EU nationals) do not need to apply for a visa, if they are

  • currently enrolled as a degree student at a university in one of the EU countries and have a visa/residence permit for study purposes from that country;
  • if they are coming to Ulm University in the framework of an exchange agreement between Ulm University and the university at which they are enrolled for a degree (i.e. Erasmus SMS, double degree programme, other type of exchange programme / but not: free movers);
  • if they are coming to Ulm University for the purpose of studying (but not: traineeships/internships) for a period of max. 360 days (1 year).

Instead, the International Office of Ulm University will file a request with the Bundesamt für Migration und Flüchtlinge (BAMF /Federal Office for Migration and Refugees) to the effect that the study visa and residence permit of the other EU country will be recognized in Germany. At the end of this procedure, the BAMF will issue a Certificate of Mobility for those students.

Students will receive this Certificate of Mobility after arrival in Ulm. If they have a Schengen visa for study purposes in the country of the home university/sending university, they can enter Germany on that visa.

Documents to Submit to the International Office

You must send copies of the following documents to the International Office, so we can register you with the BAMF and apply for a Certificate of Mobility:

  • residence permit of the EU member state of the home university/sending university
  • valid passport
  • proof of subsistence (see here for instructions)

Ideally, these documents should be received together with the other application documents at the application deadline. The proof of subsistence may be submitted up to four weeks later. Yet, they must reach us at least two months before the date on which plan to start your studies in Germany.

Applying for a Residence Permit (After Arrival in Ulm)

Non-EU nationals coming in the framework of an exchange or mobility programme from a EU partner university for studies do not need to apply for a residence permit. This is covered by the Certificate of Mobility.

However, after arrival they have to report to the “Einwohnermeldeamt” (residence registration office) or "Bürgeramt" (citizens' office) and register their address in Germany. They should bring with them

  • passport
  • residence permit of the state of the home university / sending institution
  • certificate of mobility (from BAMF)
  • proof of acceptance/admission/immatriculation at the university
  • rental contract
  • so called "Wohnungsgeberbestätigung" (to be filled out and signed by the landlord or property owner of your accommodation)

The “Einwohnermeldeamt” or "Bürgeramt" will issue a "Meldebescheinigung" (residence registration certificate). They should safeguard this document, i.e. they should keep the original with their other documents in their room and carry a copy of it with their passport or ID card.

The Member States of the European Union (EU)

Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark,  Estonia, Finland, France, Germany, Greece, Ireland, Italy, Latvia, Lithuania, Luxemburg, Malta, the Netherlands, Poland, Portugal, Romania,  Slovakia, Slovenia, Spain, Sweden, Hungary, United Kingdom


Margit Kast

Advising Hours:
Tuesday:13:30 - 15:30
Thursday:09:00 - 11:30
and by Appointment.