International Office

Forms to Send to the International Office of Ulm University

Housing Acceptance

The International Office tries to reserve a room in one of the student residences for all students, who come to Ulm University in the framework of an exchange programme with a partner university (Erasmus+, SEMP, bilateral and Baden-Württemberg programmes). We regret that we cannot offer this service to free movers or Erasmus+ trainees.

If we are successful in finding a room for you, you will receive your housing assignment by eMail. Please print out the attached "Housing Acceptance Form", indicate whether you accept or refuse the room, sign and return it to us within 1 week.

You can send the document by fax (++49–731–50 22 0 16) or by eMail to Ms. Margit Kast.

In addition, you must also send the original document by regular post to:
Universität Ulm | International Office | Albert-Einstein-Allee 5 | D 89081 Ulm | Germany

If you accept the room we are offering you, you must make a security deposit of EUR 300, payable to Studentenwerk via international bank transfer. Please make sure that the full amount is received by Studentenwerk within two weeks. Bank details will be included in our eMail.

Sign up for Orientation

The International Office organizes a month-long orientation course Intensive German Language & Culture prior to the start of each semester in March/April and September/October for students, who come to Ulm University in the framework of an exchange programme with a partner university (Erasmus+, SEMP, GUC, bilateral and Baden-Württemberg programmes). We regret that Free Movers and Erasmus+ Trainees cannot participate, not even on a fee-paying basis.

Even though you were asked to indicate on your study abroad application form whether you want to participate in this orientation course or not, we need more definite information in order to finalize the orientation program and organize the courses at the appropriate levels. Students who are accepted for a study abroad period at Ulm University will need to confirm their registration for this orientation programme. In particular, they will have to do an

After completing the online placement test, a PDF will be generated, which you have to submit to the International Office within a given deadline. You can send your results by fax (++49–731–50 22 0 16) or by eMail to Ms. Margit Kast. It is not necessary to send them by regular post. Detailed instructions will be included in the acceptance letter.

Note to ERASMUS students: under the new program Erasmus+, you are required to do an online language test (OLS) before and after your mobililty in order to document your linguistic improvement. The OLS is a different test, and we do not receive these results. And even if we would get these results, we could not use them for placing you in the right learning group of the intensive German language course offered by us, because not only Erasmus students partipate in this course, but many other students who cannot take the OLS test. Therefore, also Erasmus students must take our online placement test.

Arrival Notification

All ERASMUS/EXCHANGE students will be assigned to a personal S.T.E.P.S. tutor who will meet them at the train station, escort them to their room and assist them with all formalities during the first days after their arrival. In order to match all incoming students with a tutor, we need to have precise information about day and time of arrival.

Before planning your trip, please refer to the Academic Calendar or the Preliminary Programme in order to find out what the arrival days are. We regret that we cannot accommodate you before those dates. Please note that our S.T.E.P.S. tutors are volunteers. Therefore you should not not expect to be picked you up before 8:00 a.m. or after 10:00 p.m.

Please print out and complete the arrival notification form. You can send the form by fax (++49–731–50 22 0 16) or by eMail to Ms. Margit Kast.

See also Travel Planning

Hospital ID

All students carrying out electives, rotations or research projects in any of the university hospitals of Ulm University (Universitätsklinikum Ulm) need to have a hospital ID (Kurzzeitausweis). The International Office will assist with the necessary arrangements.

In order to do so, students need to send the following documents to the International Office at least four weeks before their arrival in Ulm / the planned start of their practical work in the hospital:

  • confirmation of enrolment at the home university, covering the whole period until the end of the planned stay at Ulm University, but at least the first semester
  • EU nationals: copy of national ID
  • Non-EU nationals: copy of passport and valid visa (don’t forget to copy the visa page!)
  •  after arrival: application form and enrollment certificate of Ulm University

You can send the documents by eMail to Ms. Margit Kast or by regular post to:
Universität Ulm | International Office | Albert-Einstein-Allee 5 | D 89081 Ulm | Germany
(hardcopies preferred, eMail attachments o.k.).

When handing in your card at the end of your stay your deposit will be reimbursed.