Forms to Send to the International Office of Ulm University

Housing Acceptance

The International Office tries to reserve a room in one of the student residences for all students, who come to Ulm University in the framework of an exchange programme with a partner university (Erasmus+, SEMP, bilateral and Baden-Württemberg programmes). We regret that we cannot offer this service to free movers or Erasmus+ trainees.

If we are successful in finding a room for you, you will receive your housing assignment by eMail. Please print out the attached "Housing Acceptance Form", indicate whether you accept or refuse the room, sign and return it to us within 1 week.

You can send the document by fax (++49–731–50 22 0 16) or by eMail to Ms. Margit Kast.

In addition, you must also send the original document by regular post to:
Universität Ulm | International Office | Albert-Einstein-Allee 5 | D 89081 Ulm | Germany

If you accept the room we are offering you, you must make a security deposit of EUR 300, payable to Studentenwerk via international bank transfer. Please make sure that the full amount is received by Studentenwerk within two weeks. Bank details will be included in our eMail.

Detailed information about housing

Sign up for Orientation

Detailed information about orientation

Arrival Notification

All ERASMUS/EXCHANGE students will be assigned to a personal S.T.E.P.S. tutor who will meet them at the train station, escort them to their room and assist them with all formalities during the first days after their arrival. In order to match all incoming students with a tutor, we need to have precise information about day and time of arrival.

Before planning your trip, please refer to the Academic Calendar or the Preliminary Programme in order to find out what the arrival days are. We regret that we cannot accommodate you before those dates. Please note that our S.T.E.P.S. tutors are volunteers. Therefore you should not not expect to be picked you up before 8:00 a.m. or after 10:00 p.m.

Please print out and complete the arrival notification form. You can send the form by fax (++49–731–50 22 0 16) or by eMail to Ms. Margit Kast.

See also Travel Planning

Detailed information about S.T.E.P.S.

Hospital ID

All students carrying out electives, rotations or research projects in any of the university hospitals of Ulm University (Universitätsklinikum Ulm) need to have a hospital ID (Kurzzeitausweis). The International Office will assist with the necessary arrangements so the IDs will be ready in time.

In order to do so, students need to send the following documents to the International Office at least four weeks before their arrival in Ulm / the planned start of their practical work in the hospital:

• the signed application form (please read the instructions)
• confirmation of enrolment at the home university, preferably covering the whole period until the end of the planned stay at Ulm University, but at least the first semester
• EU nationals: copy of national ID
• Non-EU nationals: copy of passport with valid visa (don’t forget to copy the visa page!)

You can send the documents by eMail to Ms. Margit Kast or by regular post to:
Universität Ulm | International Office | Albert-Einstein-Allee 5 | D 89081 Ulm | Germany
(hardcopies preferred, eMail attachments o.k.).

After arrival, the hospital ID can be picked up at the International Office help desk. You must make a deposit of € 5,--.

At the end of your stay, return the hospital ID to the office of the staff service at the university hospital to receive your deposit back.

Information Sheet Hospital ID