1. Register the exam with Studiensekretariat (student administration and examinations office) via your examination coordinator. As part of the organisation of exams, a new online examination format was created for the planned oral online examinations. Please find the exams in Hochschulportal under “Mündliche Online-Prüfung/Oral online examination”.
2. Please read the Guidelines for examiners regarding the conduct of oral examinations by video conference at Ulm University during the corona crisis.
3. Exams are registered in exactly the same way as oral on-site exams. Students register for an oral online examination via Hochschulportal and fix a date with the examiners. The examiners enter the examination date and later the exam grade in Hochschulportal.
4. The examination record is transmitted to Studiensekretariat as with any oral on-site examination.
5. Please note that students already registered for an examination as oral on-site must first contact Studiensekretariat  to cancel the on-site examination registration; only then is it possible to register for an oral online examination.
6. By registering for an oral online examination, the examinee consents to being examined online.

Dezernat (Division) V has defined exam rooms for oral examinations that are easily accessible from car parks and by public transport and well-ventilated. All on-site oral exams must be conducted in these rooms. These exam rooms are distributed over the campus. They are located at:

• Helmholtzstr. 18: 120,
• Helmholtzstr. 22: E03, E04,
• Universität Ost O28: 2001, 2002, 2003, 2004,
• Universität Ost N25: H9, 2103, 2201*, 2202*, 2203*,
• Universität West Q47 WWP: 47.1.506, 47.1.507.

The rooms marked * are available only until 12 June 2020.

Exam rooms must be reserved or booked via the central room allocation service (Zentrale Raumvergabe). The programme or examination coordinators make the bookings. Please contact your programme/examination coordinator for your booking.

1. The rooms are equipped with disinfectants. The persons involved in the examination procedure disinfect their hands when entering the exam room. Before each exam, the surfaces of the tables, the chair of the examinee and the door handle must be disinfected by a member of the examination board and the rooms must be ventilated. Sufficient time must be allowed between examination blocks for the change of persons and for cleaning (at least 20 minutes). The cleaning and ventilation concept is displayed in the exam rooms.
2. The house rules of Ulm University apply to all examination participants when they make their way to the exam rooms. There must be a distance of at least 1.5 metres between all persons involved (examiners, examinee, other members of the examination board) (e.g., 3 tables with 60 cm each). If this minimum distance cannot be maintained, mouth-nose covers must be worn.  
3. The candidate should be advised to leave the University premises promptly after the end of the examination.

Yes, students are required to bring a statement about their health status or contacts with Covid-19 infected persons to the exam.

1. Notify your students in due time giving them enough time to prepare for the changed exam format.
2. Register the exam with the changed exam format with Studiensekretariat via your examination coordinator. Here, the change of exam format will be documented and the chair of the examination board will be notified pursuant to § 4 (5) sentence 3 of the Statutes of Ulm University as a consequence of the effects of the corona pandemic in the area of study and teaching of 17 May 2020.

Students must be notified in good time about time and place of the exam and their attention must be drawn to the Informationen des Dezernats II für Studierende zur Abnahme von Prüfungen.
If written exams are conducted in several rooms: Students must be assigned alphabetically - based on their family names - to examination rooms and they must be notified thereof.
The invigilators must bring their own masks.
Plan for and use assistant invigilators - we recommend that there should be two invigilators per exam room.
Print sufficient copies of the Self-declaration regarding students’ state of health for the examinees.
Print sufficient Information sheets for the invigilators.
Procure enough containers (plastic/cardboard boxes) (two per exam room) for exams and self-declarations and label them correspondingly.

• Information sheets for announcements regarding infection protection must be distributed to the invigilators before the written exam.
• Invigilator checks the following 30 minutes before the examinees enter:

1. Has the room been cleaned (cf. entry in cleaning plan)?
2. Does the seating correspond to the information displayed?
3. Are the seats numbered?
4. Are disinfectants and masks available as indicated? Note: Important phone numbers for reporting insufficient or faulty stock, building management and janitors, control room for technical emergencies are shown on the room plans displayed in the examination rooms.

• Exam cover sheets  Self-declarations must be placed on the indicated seats where students can sit.
• Keep two containers available at the exit of the room, one for exam sheets and one for self-declarations.

Example: 8:00 a.m. Start of the examination in the room plan -> 7:30 a.m. Check room and place exams and self-declarations on desks -> 8:00 a.m. Examinees enter -> Exam starts after examinees have been instructed

• Students are invited in at the time indicated in the examination schedule.
• While wearing their masks, students take their seats in an orderly fashion, row by row, beginning with the seat furthest from the entrance.
• After the students have taken their seats, the invigilator asks them to fill in the Self-declaration regarding their state of health and to sign it. If students cannot sign it because they do not fully consent to the statements they must leave the room and cannot take part in the examination.
• Then, the invigilator reads out the Information sheet regarding infection protection measures during the written exam.
• Students enter their seat number on the exam cover sheet.
• Students place their student ID card and the signed self-declaration clearly visibly on the desk before them. While wearing their masks, invigilators can walk through the empty rows to check identities and answer questions.
• Once identities have been checked, the students can take off their masks.
• If students must leave the room during the examination or wish to terminate the examination prematurely, they put on their mask and indicate this to the invigilator by raising their hand.  The invigilator ensures that seat neighbours also put on their masks and leave the row to create enough space. If and when the person concerned returns, seat neighbours again put on their masks and leave their row to let the returning person go to their seat. When everybody is seated again, the masks may be taken off again.
• When the exam ends, all students again put on their masks at the announcement of the invigilator.  The invigilator reminds the students to quickly leave the building.  They leave the room in an orderly fashion starting with the row closest to the exit and place their exam sheets and the signed self-declaration in the containers at their disposal at the exit.
• Once the exams have been graded and viewed by the students, they must be submitted to Studiensekretariat to be scanned.