Coronavirus: Ulm University informs

The University has been in shutdown since 19 March 2020 to help prevent the new coronavirus (SARS-CoV-2) from spreading further. This switch to emergency mode was an important and necessary measure to protect students, staff and especially all risk groups from infection.

Starting 4 May 2020, corona prevention measures can be relaxed for the first time: With the termination of emergency mode, the University moves on to level 2 (limited research activities, online teaching).

In compliance with the required protective measures, teaching staff as well as academic and non-academic staff may return to their workplace for those activities that cannot be carried out in the home office. The same applies to students who are writing their thesis or taking an exam.

There will be no classroom teaching at Ulm University for now. Online versions are offered for as many courses as possible this summer semester.

The facilities of Ulm University and thus also the Botanical Garden remain closed to the public until further notice.

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The required distance and hygiene rules must be observed at Ulm University: Persons with access authorisation are to disinfect their hands upon arrival and wear a face mask (covering mouth and nose) inside the buildings. Gatherings or lingering of any kind are still prohibited.

The library opens its foyer from 4 May onwards for the immediate collection of media by teaching staff, employees and students who are writing their thesis. The kiz also offers additional lending services and online media.

The Mensas and cafeterias of the Studierendenwerk (student services)  remain closed. However, vending machines are going to be refilled successively.

Ulm University strives to minimise the negative effects of these measures on its students and staff. We will update you about further developments via email and on this website.

Decision of the Board: Emergency mode stage 2

Circular letter online teaching - Vice President Education Prof. Dr. Dr. Olga Pollatos

as of 30 April 2020

Information on important areas of the University

  • Study & teaching

    Due to the corona pandemic, this summer semester's teaching activities have started in a digital format. Courses that were originally designed for classroom teaching are now held in online.

    Practical course elements that require special laboratory or work rooms will be scheduled in the second half of the summer semester where possible.

    The library of Ulm University is only open for instant collection by teaching staff, employees and students who are writing their thesis. The submission deadlines for theses are extended by duration of the library closure

    Information by Division (Dezernat) II – Student and International Affairs

    FAQ on teaching and studying

  • Research

    From 04 May 2020 on, restricted research activities are possible again. These will be resumed in compliance with the required protective measures and the regulations for restricted on-site operations (emergency mode stage 2) at Ulm University issued by the Board on 27 April 2020.

    This document also contains regulations on research operations. We ask institutional managers to implement these. Business travels are still not possible.

    Researchers can find further information on the website of Res.Ul.

  • Staff

    On 04 May 2020, Ulm University switches from emergency mode to restricted on-site operations (emergency mode stage 2)

    Additional information for staff, professors to the regulations laid out by the Board – Corona pandemic – emergency operations stage 2 – can be found here:

    HR Services

    Occupational health and safety

  • Library, IT & media services (kiz)

    In level 2, the Communication and Information Centre (kiz) runs most services in normal or restricted mode. All critical services for online teaching and home office work have been expanded or adapted.
    PC clusters remain closed until further notice. The foyer in the central library will be open from 04 May 2020 on for instant collection of media by teaching staff, employees and students who are writing their final thesis (weekdays 10:00 a.m. – 2:00 p.m.).

    Since the beginning of the lecture period on 20 April, there has been a strong increase in support requests to our Help Desk. We kindly ask that you please try to solve any issues with the information provided on the info portal for restricted on-site operations and on the regular websites first. Please email our Help Desk only if you were unable to answer your question or solve your problem this way. We thank you for your understanding that support requests for which the answers are provided on our web pages will be processed by our support staff with a lower urgency.

    For further and up-to-date information please see the information pages of the kiz

  • Infrastructure/Facility Management – Occupational health and safety

    Information on access to the University – Entrances – External visitors

    In stage 2, Ulm University remains closed to the public. Only teaching staff and employees have access. Students are granted controlled access for examination purposes. From 04 May 2020 on, we no longer use the access authorisation list that was introduced during emergency mode.

    External visitors who absolutely need to access the University during stage 2 can do so only with explicit permission from the President. These need to be reported with the known list and the reason for their visit to the following email address: corona-infrastruktur(at)lists.uni-ulm.de The list "Access authorisation for external visitors" is updated daily at 4:00 p.m. and sent to the janitors and security staff.

    In stage 2, entrance doors to the university buildings can be opened only with the membership card or the transponder chip. External visitors can enter the University via the gate N24/2 West or need to be picked up at an entrance by the university staff.

    The security service opens the most important main entrances on working days between 07:00 a.m. and 09:00 a.m. The doors at main entrances and exits are labelled with entrance and exit signs. The following applies: Right path = entrance. Please make sure to avoid congestions and maintain the required safety distance. Side entrances can also be used.

    In corridors, stairways, lobbies, lifts etc., face masks are mandatory and gatherings or lingering of any kind are prohibited. When you enter the building, please make sure to head to your workplace without detours or delays. You may remove your face mask once you get to your workplace, provided that the minimum distance to other persons is maintained.

    Events with physical presence must be kept to an absolute minimum.

    An overview of available rooms for the Central University Administration (ZUV) and for  examinations can be found here.

    We ask students to please contact the respective examiners or the corresponding secretariat with questions regarding exams (oral and written).

    As before, bookings are possible via the room administrators who can also advise you. In special cases please contact the following email address: lehrraumvergabe(at)uni-ulm.de

    For further information please see Division (Dezernat) V – Facility Management

    Information on occupational health and safety

  • Finances – Procurements, invoices & third-party funds

    With the cessation of emergency mode, the Finances department resumes its activities as usual.

    Division (Dezernat) IV

  • Communication

    The Press Office provides regular updates on the developments at Ulm University on this website. Particularly important information is also provided on the University's home page and via the social media of Ulm University (Facebook, Twitter, Instagram - mostly in German).

    Please check your email inbox regularly. Especially during emergency mode, you may receive important messages from the university management, facility managers, lecturers, etc.

    The Press Office can be reached via the usual telephone numbers in the home office or by email.

General information about the coronavirus

washing hands

Ulm University strives to keep university members up-to-date about the latest developments relating to the novel coronavirus (SARS-CoV-2). Hygiene and safety measures have the purpose of protecting students and employees from possible infection.

The coronavirus is mainly transmitted via droplet infection. This can happen directly from person to person via the mucous membranes of the respiratory tract, or indirectly via the hands. The symptoms of a coronavirus infection (COVID-19) range from fever, cough and shortness of breath to pneumonia.

We ask all members of the University to avoid physical contacts and to adhere to the same hygiene measures as are common practice during flu epidemics.

These include above all:

Detailed information on transmission and prevention of the novel coronavirus can be found on the website of the World Health Organisation (WHO).

Protocol for cases of (suspected) infection

Persons who show flu-like symptoms and/or suspect that they may be infected with the coronavirus should first contact their general practitioner (by phone).

Outside the working hours of general practitioners, the emergency practices of the Kassenärztliche Vereinigung (KV) are in charge. The phone number for emergency and on-call services throughout Germany is: 116117 (Mon - Fri from 6:00 p.m. to 10:00 p.m. and Sat/Sun from 8:00 a.m. to 11:00 p.m.).

Those who are infected with the new coronavirus (COVID-19) receive medical treatment and are quarantined. Please provide a list of persons you had contact with at work to the Gesundheitsamt (public health department) to help trace the chain of infection.

Further information - Division (Dezernat) V (in German)

Further Information - coronavirus

News - coronavirus

Important change from 4 May: For work that cannot be done in the home office, the following groups of people may come to the university:

-University lecturers
-employees
-Students
who are writing a final thesis or taking an exam.

Classroom teaching is still suspended. At the university, face masks are compulsory.

Decision of the Board: Emergency mode stage 2

The summer semester has started digitally on 20 April (video message by University President Prof. Weber). During the semester, as many courses as possible will be offered in an online version.

Circular letter - online teaching (VP Education Prof. Pollatos)

Information for Lecturers