FAQs - Frequently asked questions

FAQs about studying and teaching

Teaching activities

  • Will my seminars, classes and introduction courses take place?

    The summer semester has started on 20 April with pure online teaching (to begin with).
    Find out more about the courses offered in your department.

    Updated: 17.04.2020
    Posted: 18.03.2020

  • Will the lecture period of the summer semester start as planned?

    The lecture period of the summer semester 2020 has started on 20 April with pure online teaching. Practical course components are expected to start in the middle of the summer semester 2020. Find out more about the courses offered in your department.

    Updated: 17.04.2020
    Posted: 18.03.2020

  • Will cancelled lectures, seminars, classes etc. take place at a later date?

    As a rule, teaching events that did not take place or were cancelled will not take place at a later date.

    Posted: 18.03.2020

  • Will the current situation have consequences for me as a lecturer/teacher in the summer semester 2020?

    We are pressing ahead and expanding the digitisation of teaching at Ulm University. Teaching staff are obliged to make courses available online wherever they can. Courses without practical components will be completed online throughout the entire lecture period. Please use the platform Moodle to make documents available.

    Updated: 17.04.2020
    Posted: 18.03.2020

  • What happens with laboratory courses, dissecting courses or other practical courses?

    Practical courses such as laboratory courses or dissecting courses will be held again starting on 25 May, provided that the guidelines for conducting such courses are observed. Furthermore, these practical courses need to be absolutely necessary for the course of studies.

    Posted: 22.05.2020

Examinations

  • Will my exams or presentations take place?

    From 20 April 2020, oral exams may take place via video conferences.

    All other exams have been cancelled until 14 June. New examination dates will be organised by the examination coordinators and will be announced to the candidates in due time.

    Updated: 21.04.2020
    Posted: 18.03.2020

  • What about the state examinations in Human Medicine and Dentistry and the final examinations for teaching degrees?

    All ministries involved in state examinations are advocating for the state examinations to take place. 

    Updated: 17.04.2020
    Posted: 18.03.2020

  • What does this mean exactly for the oral M1 exams in Human Medicine?

    Please refer to the FAQs about medical degree programmes.

    Updated: 17.04.2020
    Posted: 18.03.2020

  • What does this mean exactly for the state examinations in Dentistry?

    Please refer to the FAQs about medical degree programmes.

    Updated: 17.04.2020
    Posted: 18.03.2020

  • What about the final exams of the state examination in teaching degrees?

    For the final exams of the spring round 2020 at universities that are scheduled after 19 April 2020, please refer to the FAQs of the Ministry of Education and Cultural Affairs (Ministerium für Kultus, Jugend und Sport Baden-Württemberg) (in German only).

    Updated: 17.04.2020
    Posted: 18.03.2020

  • Is it possible to hold oral examinations via video telephony?

    Since 6 April, oral doctoral and post-doctoral examinations as well as oral defences of theses in the Bachelor's and Master's programmes (colloquia/presentations) may be conducted via video conference. Other oral examinations are possible since 15 May in the format of an oral online examination. See notes on examinations.

    Oral examinations on campus are possible as well, yet subject to the applicable regulations on infection control. If examiners offer oral online examinations, candidates can register via the Higher Education Services Portal (Hochschulportal).

    Updated: 22.05.2020
    Posted: 18.03.2020

  • Do I need to cancel my exam registration in the Higher Education Service Portal (Hochschulportal)?

    The Studiensekretariat (student administration and examinations office) has cancelled all registrations for written exams until 14 June 2020. The new dates will be announced to you in due time. Registrations for oral examinations that were scheduled during the time of the suspension of teaching activities have also been cancelled. You can re-register via the Higher Education Services Portal. Oral examinations can now be offered in the Oral Online Examination format or on campus (in accordance with the law on infection control). Please register via the Higher Education Services Portal.

    Updated: 22.05.2020
    Posted: 18.03.2020

  • Can I continue to work on my final or doctoral thesis or do I need to withdraw? How about other written assignments?

    All work that can be done at home can be continued.
    You can apply to withdraw without stating a reason until the end of the suspension of teaching activities and possibly beyond that date, depending on whether physical presence at the University will be possible. The thesis / assignment can then be re-registered at a later date with a new topic. Thereafter, the withdrawal regulations as stipulated in the relevant statutory provisions apply.

    Important change from 4 May (emergency mode stage 2): For work that cannot be done in the home office, lecturers, employees and students that are writing a final thesis or taking an exam may come to the university.

    Updated: 30.04.2020
    Posted: 18.03.2020

  • I need to visit the lab or the University for my final or doctoral thesis or my written assignment. Is this possible?

    It is not possible to continue working in the laboratory or the library while the University is in shutdown. It is planned that classroom teaching and laboratory activities in connection with final or doctoral theses will commence gradually and always in accordance with the restrictions in the name of infection control. This decision will be made by the board in agreement with the deans and will be announced in due time.

    Important change from 4 May (emergency mode stage 2): For work that cannot be done in the home office, lecturers, employees and students that are writing a final thesis or taking an exam may come to the university.

    Updated: 17.04.2020
    Posted: 30.03.2020

  • Is the submission period for my final thesis / written assignment extended?

    All submission deadlines for bachelor's theses, master's theses and other written assignments that were registered before or by 16 March 2020 and had a submission deadline after 17 March 2020 will automatically be extended by the duration of the suspension of teaching activities in accordance with the CoronaVO (17 March 2020 – 03 May 2020).

    For bachelor's theses, master's theses and other written assignments that are being registered during emergency mode, the submission deadline is extended by the duration of the suspension of teaching activities (17 March – 03 May 2020).

    Since 4 May, students are allowed to return to the university to work on their theses. The library will also open its foyer from 4 May for the immediate pickup of media by students writing their final thesis. Please note that this means that the deadlines will begin to run again from 4 May.

    Updated: 22.05.2020
    Posted: 18.03.2020

  • Can I still submit my final thesis or written assignment at the University?

    In the current situation, it is only possible to submit your documents by mail or electronically (studiensekretariat(at)uni-ulm.de).

    Posted: 18.03.2020

  • Is it possible to review already graded exams?

    Unfortunately, no. Your respective lecturers and teachers will provide new dates for exam reviews.

    Posted: 18.03.2020

  • Do I need to re-register if the shutdown of the University has caused my last exam or the submission date of my bachelor’s or master’s thesis or other paper to be after the 20 May 2020?

    Re-registration is not mandatory but possible. Should you wish to re-register, please transfer the semester fee of 170.00 EUR to the account of Ulm University and send an email to studiensekretariat(at)uni-ulm.de indicating your student ID number and your degree programme. We will re-register you as soon as we receive the payment.

    Posted: 18.03.2020

  • Is the time limit for the registration of my bachelor's or master's thesis after my last exam extended due to the shutdown?

    Yes, this time limit is extended by the duration of the University shutdown according to the CoronaVO (17 March 2020 – 03 May 2020).

    Updated: 21.04.2020
    Posted: 18.03.2020

  • Will I face disadvantages due to the cancellation of courses and examinations?

    For students who are enrolled in a course of study in the summer semester 2020, the deadlines for the submission of semester-related study and examination performances are extended by one semester. In addition, reference is made to the statutes of Ulm University concerning the effects of the corona pandemic in the area of studying and teaching.

    Posted: 22.05.2020

  • When and in what form can oral examinations take place again?

    Since 20 April, oral examinations can be held via video conference.
    Since 15 May, oral examinations in attendance are  possible – in compliance with the regulations on protection against infection – if they cannot be taken by video conference. In this case, examination candidates are granted controlled access to the university. The same applies to written examinations from June onwards.

    Posted: 22.05.2020

Course of studies

  • Do it mean that I need study two semesters longer if my exam is offered only in the winter semester?

    We will try to reschedule all exams as soon as possible. Currently, we are unable to say when rescheduled exams will take place.
    Examination candidates who were enrolled in the 2019/20 winter semester and were unable to complete their exams and coursework or achieve a certain amount of credit points on time because exams were cancelled and replacement dates are determined in or after the summer semester 2020, receive an extension of the time limits for these exams (first examinations, repeat examinations, orientation examinations, etc.) of at least one semester.

    Updated: 17.04.2020
    Posted: 18.03.2020

  • Is the examination period cancelled completely?

    The examination period is currently suspended. With the beginning of the lecture period of the summer semester on 20 April 2020, we will ensure that you are able to complete your planned exams and coursework; oral examinations (online or on campus) are the first to recommence; written exams will probably be scheduled in the second half of the summer semester.

    Updated: 17.04.2020
    Posted: 18.03.2020

  • I have reached the maximum allowed number of semesters. However, I cannot finish my studies because of cancelled exams. Will I be exmatriculated?

    If the cancellation of the exams is related to corona, you are not responsible for the loss of the right to examination; your right to examination does therefore not expire and does not lead to your exmatriculation.

    Updated: 17.04.2020
    Posted: 18.03.2020

  • Will I suffer negative consequences from the cancellation of lectures, classes and exams?

    The University is trying to minimise the possible negative effects and circumstances and to make sure that the measures to contain the corona pandemic will not impair your study success.

    Posted: 18.03.2020

  • Will I continue to receive BAföG?

    The Federal Minister of Education has decreed that the payment of BAföG is to be continued at the same rates: 'If schools and higher education institutions are closed due to the pandemic and classes and lectures must thus be cancelled, payment of BAföG will be continued. Recipients of BAföG shall not suffer disadvantages due to the corona pandemic.'

    Please find further information on the BAföG page of the student services (Studierendenwerk Ulm).

    Posted: 18.03.2020

  • Is it possible to extend the deadline for enrolment for the summer semester 2020?

    Yes, this deadline can be extended until 30 September 2020 (at the latest). To do so, please send an email to studiensekretariat(at)uni-ulm.de indicating your name, applicant number and the degree programme to which you have been admitted.

    Posted: 18.03.2020

  • Are the time limits that are stipulated in the study and examination regulations extended if I am unable to achieve a certain amount of credit points or cannot complete my job-related internship due to the current situation?

    Yes. If you were enrolled in the 2019/20 winter semester and were not able to complete coursework or achieve a certain amount of credit points on time because exams were cancelled and replacement dates are determined only after the summer semester 2020, or study achievements cannot be completed (job-related internship), the time limits are extended by at least one semester.

    Posted: 17.04.2020

Online teaching

  • Which tools and systems can I currently use for online teaching?

    Moodle is crucial for the organisation and coordination of courses and therefore obligatory for all teaching staff. Please abstain from using your own online solutions. The publication of teaching materials via TYPO3 is explicitly discouraged.

    Moodle allows you to make your teaching content available in different formats (text, video, audio, pictures). Moodle gives you many options to communicate with your students and facilitate learning activities. If you have no course yet, please request one at the kiz (in German only).

    The following systems are important and approved complements to Moodle:

    • Big Blue Button [https://www.uni-ulm.de/einrichtungen/e-learning/services/moodle/moodle-hilfe-tipps/aktivitaeten-materialien/aktivitaet-bigbluebutton/aktivitaet-bigbluebutton/]: This is a video conferencing tool intended for online teaching. You can set up sessions directly in Moodle.
    • Opencast and Opencast Studio: Opencast allows you to make videos available to students. The videos are uploaded via a Moodle interface (see instructions). With Opencast Studio you can produce web-based videos that are stored directly on the Opencast server.

    Please use predominantly asynchronous methods for online teaching as high network utilisation is to be expected. This means that teaching staff and students should not interact in real time. Please find tips and recommendations in the guideline Alternatives to classroom teaching.

  • Can I transfer my didactic concept 1:1 to online teaching? Where do I find support?

    Some elements from classroom teaching can certainly be transferred to online teaching. The basis for your considerations should always be the question why you use certain teaching methods and activities in classroom teaching. Then decide on online methods that allow you to promote the same learning processes. 

    The ZLE and kiz have compiled recommendations and tips for the design of your online teaching on the website Alternativen zur Präsenzlehre (alternatives to classroom teaching).  For questions regarding the technical and didactical possibilities, please contact the digitisation advisors  in your department.

    For more tips and teaching resources to use in your online teaching and on how to create your own teaching resources, click here (in German only)

    Before you develop your own materials, please check if suitable resources are already available for your subject area. Various websites and platforms provide materials for free (e.g., lecture notes, worksheets, videos, graphics, pictures, tests and even complete learning modules). In your Moodle course you can provide links to these sites. Open Educational Resources are particularly suitable for integrating into your own materials and adapting to your own needs and teaching objectives.

  • Do I have to use Moodle?

    Yes, Moodle is crucial for the organisation and coordination of courses and is therefore obligatory for all teaching staff. For each of your courses you need to create and manage a course in Moodle. If you do not have a course yet, please request one here.

  • How do students enrol in a Moodle course?

    There are instructions for the different enrolment methods for Moodle courses in the Moodle Help in the e-learning portal. We recommend that you use self enrolment  (Selbsteinschreibung).
    Please note: For privacy and copyright reasons, Moodle courses should only be available to course participants, lecturers and examiners of the course. We therefore recommend that you close the self enrolment in the course after two weeks at the latest.

  • Can't I simply upload my lecture notes onto the website?

    The learning platform Moodle is the obligatory basis for all online teaching. Please upload lecture notes and any other materials as well as organisational information on your course onto the learning platform Moodle to ensure that students reliably find needed materials and need not look for information about courses via different channels.

  • How can students submit assignments?

    In Moodle, you can use the activity 'Assignment'. This enables students to submit files or directly enter text. Group submissions can also be enabled.

  • How can I produce videos for online teaching and make them available to students?

    We have compiled different methods of producing videos in the guideline „Alternatives to classroom teaching“  for you.

    You can upload your videos via the Opencast-interface in Moodle. Please find instructions here.

    Opencast prepares your videos after upload for publishing in Moodle with all necessary parameters and it can handle various output formats. This means you don't have to worry too much when producing videos. However, we recommend a resolution of  720 p (1280x720 px) and the video format mp4.

  • In terms of copyright, what must I be aware of in online teaching?

    In the e-learning portal, we have compiled information and answers to frequent copyright questions in teaching: questions regarding copyright . We are also happy to answer your questions by email: zle(at)uni-ulm.de.

  • How can I facilitate webinars/video conferences with my students and broadcast lectures live?

    For webinars and video conferences with students, use the BigBlueButton feature in Moodle. This video conferencing solution lets you create and use virtual rooms within your Moodle course. BigBlueButton is for seminars and other interactive formats and is not intended for the live streaming of large events. Instructions and FAQs for BigBlueButton can be found here (in German only).

  • Can I hold conference calls?

    BigBlueButton is a live video conferencing solution for seminars and similar events in Moodle. Audio conferences in small groups are also possible there. Telephone dial-in options are expected to be available soon.

  • I would like to use Zoom, Microsoft Teams or another video conferencing solution to communicate with my students. Can I do that?

    For reasons of data protection, we strongly advise you against using external solutions! Please use BigBlueButton for video conferences with your students. This video conferencing solution is integrated in Moodle.

  • Can I record my lecture with Opencast in an empty lecture hall?

    It is possible, but we do not recommend this approach. Recordings in lecture halls are only recommended for those who are already experienced and in cases where no other form of recording is possible for reasons of content (e.g. recording of experiments for which no video is available yet).

    The kiz cannot offer on-site support for recordings in the lecture hall. This means: The departments and lecturers are responsible for obtaining access to the university and are obliged to disinfect the room and the control elements, door handles etc. after use as well as to comply with the legal requirements (e.g. number of persons present in the room). Therefore, no technical instruction or technical support can be provided beyond the automatic recording. This approach is therefore not suitable for lecturers who have no previous experience with recording. For media-didactic reasons, we also do not recommend recording as a substitute for the classroom lecture.

  • Is there an option for electronic written exams?

    At the moment, we cannot offer an option for electronic written exams. We are working on different options and will notify teaching staff as soon as there is a technically robust solution that complies with legal requirements.

  • I have Skype/WhatsApp/FaceTime etc. Can I use these providers in my teaching?

    We strongly discourage such solutions for data protection reasons. Please remember: The learning platform Moodle is the obligatory basis for all online teaching. You can use discussion forums and the video conferencing solution BigBlueButton to interact with your students in real time.

  • How do I best share my documents with my colleagues?

    To share documents with colleagues, you can use shared drives if available in your institution. Alternatively, you can share documents and folders in the Cloudstore (cloudstore.uni-ulm.de).

  • How do I consult with colleagues?

    For web meetings with colleagues you can use Cisco Webex. You can find further information here (in German only).

  • Who is responsible for troubleshooting (technical and content-related)?

    If you have any questions about the technical and didactic possibilities, please contact the digitisation advisors in your department. They work closely together with the ZLE and kiz.

    In case of technical problems and queries please write to the help desk (helpdesk(at)uni-ulm.de). The ticket system guarantees that your query will be processed by the competent person even if there is a high email volume. However, we must ask you to be patient since there are currently very many queries. 

     

FAQs about medical degree programmes

Nursing internship

  • Due to the current situation I had to stop my nursing internship 2 weeks into the internship and it is unlikely that I can complete it before the beginning of my 4th semester (the hospital does not allow interns to work for an indefinite period). This would mean that I fail the requirement of a 90-day nursing internship for the final pre-clinical exam (Physikum) this summer. What is the regulation for this situation? Can I still take my state examination?

    If a nursing internship has to be interrupted due to the corona situation (e.g. due to necessary quarantine measures) – proof required – the remaining part can be completed at a later time. In this case, the nursing internship will also be accepted for credit if the minimum duration of 30 days could not be completed or if a further segment of the internship is yet to be completed.

  • My nursing internship at an external clinic was cancelled. Is Ulm University Medical Centre currently offering places for nursing internships?

    Yes, Ulm University Medical Centre is currently offering nursing internships at short notice. Please contact the HR department of the University Medical Centre and read the relevant information provided on the University Medical Centre’s website.

     

Famulatur - clinical traineeship

  • What options are there if I cannot complete my Famulatur right now?

    If a clinical traineeship has to be interrupted due to the corona situation (e.g. due to necessary quarantine measures) – proof required – the remaining part can be completed at a later time. <

    In this case, the clinical traineeship will also be accepted for credit if the minimum duration of 14 days cannot be completed.

  • I will be in the 'free semester before the state examination' in the coming summer semester and have acquired all the necessary study achievements for the second state examination. Can I do my Famulatur during this 'free semester'?

    If you are in a free semester before the state examination in the summer semester 2020 and have completed all required study achievements, you may, by way of an exemption offered by the Federal State Examination Office (Landesprüfungsamt; short: LPA), complete your Famulatur during the lecture period. Please make sure to clarify this directly with the LPA (Mr Armin Lösch) in due course.

  • Is it possible to do clinical traineeships during the lecture period? In principle, clinical traineeships can be completed during the lecture period of the block semester.

    The Federal State Examination Office (Landesprüfungsamt) of Baden-Württemberg agrees in the summer semester 2020 that students may complete a clinical traineeship (Famulatur) of up to 30 days during periods in which the University has temporarily discontinued classroom teaching due to the corona pandemic.

  • Are there alternatives to a clinical traineeship in hospital or in an institution of general medical care during the corona pandemic?

    Yes, during this time it is also possible to do an alternative clinical traineeship without direct patient contact, mainly to support the public health services and laboratory diagnostics. This must be confirmed on the traineeship certificate (Famulaturbescheinigung).

  • Can a clinical traineeship be completed during the online teaching-phase in the summer semester?

    Yes, in the summer semester 2020, the Federal State Examination Office of Baden-Wuerttemberg agrees that students can complete a clinical traineeship during the online phase.  Prerequisite: This can only be done if a full-time "Famulatur" can be arranged with the schedule. 

Practical year (PJ)

  • I am currently abroad (practical year) and have been informed that I may no longer work in the clinic due to the fast spread of the virus. Consequently, I cannot continue my practical year. What should I do?

    There are currently no specific recommendations for practical year students abroad. However, the Federal State Examination Office (Landesprüfungsamt; short: LPA) has signalled that it will decide case by case on absences or non-compliance with minimum durations (splitting) caused by early returns and quarantine periods.
    If you are able to return to Germany, you have the possibility to continue your practical year at Ulm University Medical Centre after a 14-day quarantine period.
    To do so, please contact the office that coordinates practical years as soon as possible (Mr Daniel Schaefer).

  • I had to be in quarantine for two weeks due to the corona epidemic and therefore I exceeded my maximum days of absence. What can I do?

    If the practical year has to be interrupted due to acute symptoms of a COVID-19 infection or because of necessary quarantine measures, this period will be accepted for credit without being considered as time of absence. In this case, the practical year would be accepted for credit with a duration of 40 weeks instead of 42 weeks (each without times of absence). The burden of proof for this lies with the student.

    If the interruption was the result of e.g. the necessity to take care of your own children, the Federal State Examination Office (Landesprüfungsamt) will decide on an individual basis. Proof can be provided with a corresponding statement on the PJ certificate.

     

  • Due to the fact that no M2 exam can be taken in Baden-Württemberg in April, I will start my practical year (PJ) in autumn 2020. Will the place allocation for my PJ remain or do I need to re-apply?

    You will need to re-apply. Application deadlines will be announced during the summer semester.

  • I have already passed the M2 exam and am currently in my free semester (Freisemester) but would like to start the practical year on 20 April 2020. Do the regulations of the shortened duration (45 weeks) for the practical year also apply to me?

    The Federal State Examination Office (Landesprüfungsamt) agrees that students who have already passed part II of the state examination in Human Medicine (M2 exam) may begin their practical year on 20 April 2020 and complete the shortened version of 3 x 15 weeks.

  • I had planned to spend the second half of my first PJ segment (Tertial) abroad. Is this still possible despite the early start of the PJ and the rescheduled time frames?

    We do not prohibit our PJ students from mobility, neither at home nor abroad. They must, however, check for themselves whether their plans for the PJ are still possible under the current pandemic measures/restrictions and changed PJ time frames.
    This means that PJ segments abroad in the first PJ phase starting on 20 April could for the most part be unworkable.

  • I have started the early practical year on 20 April 2020. What are the specific regulations on periods of absence?

    For the PJ with 3 segments of 15 weeks each, 30 days of absence are still permitted. Students who start their PJ on 20 April can take up to 25 days once in one 15-week segment (Tertial).
    The remaining 5 days can be used in one of the other two segments

Semester abroad

  • I am currently abroad (practical year, Famulatur) and receive a Baden-Wuerttemberg Stipendium. Due to the quick spread of the virus I am no longer allowed to work in the clinic. What are the consequences regarding my BW Stipendium if I return early?

    Please clarify the consequences of an early return for your BW Stipendium with the International Office (Mr Daniel Kanzleiter).

Lectures/examinations in Human Medicine and Dentristry

  • What will the teaching / lectures / seminars in the medical programmes look like?

    Commencing on 20 April 2020 in an online format – the current measures and restrictions due to the corona pandemic require that lectures and seminars without practical components will be offered as online versions only and will be made available on the learning platform MOODLE.

  • Which courses are offered online, which in classroom format?

    Lectures and seminars without practical components will be offered as online versions only and made available on the learning platform MOODLE. Selected courses
    such as laboratory courses or courses with practical components (including patient treatment and bedside teaching) require physical attendance.
    Of course, the regulations for infection protection that are in place at the time must be observed.

  • Can courses with practically relevant content that start out online be taken to the classroom at a later time?

    No, courses that were started online will also be completed online throughout the semester.

  • What is the timeline for the lecture period of the summer semester?

    Laboratory courses and courses with practical components can be held until 21 August 2020. Clinical block internships may last until the beginning of the winter semester

  • Will there be online exams for online courses?

    Online exams, i.e. location-independent examinations, are not planned at the moment.

  • When can I take my cancelled exams from the winter semester?

    In the period from mid-June till the end of September
    Information on the specific examination format will be announced in due time by the Dean of Studies' Office.

  • When will the exams of the summer semester take place?

    In the period from mid-June till the end of September
    Information on the specific examination format will be announced in due time by the Dean of Studies' Office.

  • When will the M1 exam take place – does it go ahead at the announced date?

    Yes, as things currently stand, the M1 exam will take place as scheduled (in August/September) – both the written and the oral-practical parts.
    Nevertheless, changes are still possible. Please note the relevant information from the Federal State Examination Office (Landesprüfungsamt).

  • When does the postponed oral-practical part of the M1 exam take place in Ulm?

    The examination will be scheduled and announced to the students as soon as it is foreseeable that such an examination can be held.

  • When will the M3 exam take place?

    Depending on the test location (UKU or ALK), the M3 exam will take place in the period from May to mid-June 2020.

  • I have started my practical year (PJ) on 20 April 2020. Am I automatically registered for the M2 exam in spring 2021?

    Yes, nevertheless: Changes are still possible. Please note the relevant information from the Federal State Examination Office.

  • When do the intermediate and final dentistry exams (zahnärztliche Vorprüfung & zahnärztliche Prüfung) take place?

    You will be informed specifically about the exact dates. These have not yet been determined.

FAQs International Office

Incomings

  • I am not in Ulm yet. Should I travel to Germany or should I stay at home?

    At Ulm University, the summer semester starts exclusively in digital form. Afterwards, online versions will be offered for as many courses as possible. If you are interested, you can participate in our digital courses in your home country. We will try to find an alternative for laboratory courses and courses with practical components at the end of the semester.

    Posted: 27.03.2020

    Revised: 16.04.2020

  • Is my home university informed about the current situation at Ulm University?

    Yes, the International Office has informed all partner universities, where we currently have students staying, of the current state of affairs at Ulm University.

    Posted: 27.03.2020

  • I am planning on studying abroad at Ulm University. Can I postpone my semester abroad to next semester or even next year?

    Yes, that is possible. Please get in touch with the International Office – both at Ulm University and your home institution – to learn more.

    Posted: 27.03.2020

  • I am currently studying abroad at Ulm University. Can I cancel my exchange or is there a possibility to postpone my stay?

    Ending your stay abroad prematurely is possible, however, be aware that additional costs associated with your accommodations or rebooking fees may arise. Please contact the International Office to discuss how to best proceed.

    Posted: 27.03.2020

  • My home university has required that I return. Can I refuse to do this?

    We recommend following the directives given by your home university.

    Posted: 27.03.2020

  • If I end my time at Ulm University prematurely, do I have to pay my Baden-Wuerttemberg-Scholarship money back?

    If you receive a Baden-Wuerttemberg Scholarship and you have to end your time abroad prematurely, you will receive funding only for the months in which you are able to realize your stay. This includes the month in which the return trip takes place. If you can postpone your stay abroad, the scholarship award remains valid with scholarship funds able to be used for the next academic year.

    Posted: 27.03.2020

  • If I end my time abroad at Ulm University prematurely, do I have to pay back my Erasmus scholarship?

    The EU Commission has given plenty of leeway to countries and universities participating in the Erasmus+ Program in addressing the coronavirus crisis. In doing so, they hope to ensure that students who are forced to or choose to end their Erasmus stay prematurely are not confronted with additional costs or other disadvantages. The manner in which these so-called “force majeure” regulations are carried out may vary from country to country as well as from university to university. Please contact your home university to find out how these regulations will be implemented for you. A number of costs may potentially be reimbursed to you, possibly including your return flight, rental payments, etc. It also may be possible for you to continue receiving scholarship funds while taking online courses from your host university, even after you have returned to your home country – given that these courses fulfill your original Learning Agreement. One rule of thumb is though that it is not possible to distribute more funds to you than the total scholarship sum listed in your Grant Agreement.

    Posted: 27.03.2020

  • If I choose to or am forced to end my study abroad time earlier than planned, will I be responsible for paying for rental costs through the end of my contract?

    Currently, we cannot provide any information on this matter. It is important, however, that you contact student services (Studierendenwerk Ulm) to cancel your rental contract. To do this, please send an e-mail to the person who handles housing questions for your particular student group at Ulm University. If you set up your housing arrangements by yourself directly with Studierendenwerk, please use the Notice of Cancellation form (under "Applications and Forms") on their website.

    Posted: 27.03.2020

  • Will the summer semester take place as planned?

    The summer semester will be opened digitally on 20 April. Afterwards, online versions will be offered for as many courses as possible.

    Posted: 27.03.2020

    Revised: 16.04.2020

  • As a DAAD scholarship grantee, can I suspend or postpone my stay at Ulm University to a later date?

    Yes, you have the possibility to suspend or postpone your scholarship.

    Posted: 27.03.2020

  • Do I have access to personal advising at the International Office?

    Personal advising is still accessible via e-mail. It may also be possible to arrange for a video call. Please reach out to the appropriate contact via e-mail.

    Posted: 27.03.2020

  • As a newcomer, can I build social contact through the International Office?

    Please also take advantage of our opportunities to network and interact with international students and check out our programmes which facilitate this. Currently, our programmes are operating without in-person contact, relying on online formats for communication and programming. We offer the following programmes: S.T.E.P.S. (Student Tutors for Exchange Programme Students), S.T.I.P.S. (Student Tutors for International Programme Students), and our Buddy-Programme. S.T.E.P.S and S.T.I.P.S. target the time directly after new international students arrive in Ulm, while our Buddy-Programme enables experienced students to mentor and guide international students over the course of one or two semesters.

    Posted: 27.03.2020

Degree Students

  • If cancelled classes cause complications related to my study programme (i.e. needing longer to complete your degree), finances, or visa/residence permit, what can I do?

    Please contact the International Office with information about your individual situation.

    Posted: 27.03.2020

  • If I am feeling anxious and/or stir-crazy from being cooped up in my apartment during this situation, what can I do?

    If the current situation is compromising or negatively affecting your mental health, please contact an organisation that can provide you with professional counseling services (via e-mail or phone). Contact information concerning the Psychosocial Counseling Service provided by the student services (Studierendenwerk Ulm) can be found on their website.

    Posted: 27.03.2020

  • As a result of travel restrictions, I cannot enter or re-enter the country in order to enroll at Ulm University or to continue my studies. What can I do?

    Please contact the International Office with information about your individual situation.

    Posted: 27.03.2020

Outgoings

  • I am currently on exchange abroad. Do I have to cancel my stay abroad and return to Germany?

    If you currently find yourself someplace defined as a risk area by the Robert Koch Institute , we recommend that you return to Germany. Otherwise, the decision of whether you return to Germany or stay where you currently are is up to you. In any case, you should enroll yourself in the Crisis Prevention List (ELEFAND) of the Federal Foreign Office (Auswärtiges Amt) , so that the local authorities, i.e. those who would organize your repatriation, are informed of your location and can provide you with help. Considering that many universities have transitioned to online coursework, it may also be possible that you continue to take your courses from at home so that you are able to successfully complete your semester.

    Posted: 27.03.2020

  • I had plans to study abroad during the summer semester. Can I arrive later in the summer semester or postpone this to another semester entirely?

    That is entirely possible, however, it must be considered in a case-by-case manner and discussed with your guest institution. Please contact the International Office for more details.

    Posted: 27.03.2020

  • I need to end my Erasmus stay during Summer Semester 2020 early. What effects will this have on my scholarship and what should I be aware of?

    The EU Commission has given plenty of leeway to countries and universities participating in the Erasmus+ Program in addressing the coronavirus crisis. By implementing so-called “force majeure” regulations, they hope to ensure that you are not confronted with additional costs if you are forced to or choose to end your Erasmus stay prematurely. In this case, you would not then be forced to automatically pay your scholarship money back. Moreover, additional costs that may have resulted from your premature departure may be eligible for reimbursement. Online courses that may be offered by your host university as replacements for in-person coursework can also satisfy your scholarship requirements and justify the continuation of scholarship payments, even after your return to Germany. As a rule of thumb, it is not possible to distribute more funds to you than the total scholarship sum listed in your Grant Agreement. Please find details at the International Office website.

    Posted: 27.03.2020

  • I am planning to do or am currently taking part in an internship within the framework of the Erasmus Traineeship Programme (SMT) and cannot begin, continue, or complete my internship. Who should I contact for more information about this?

    Please contact the KOOR/BEST Center of Competence in Karlsruhe.

    Posted: 27.03.2020

  • I have plans to study abroad in the winter semester. Will that be possible?

    As of now, studying abroad during the upcoming winter semester is possible as long as your host university is not located in a country where a travel warning from the Federal Foreign Office (Auswärtiges Amt)  exists at the time of departure. Owing to the rapidly changing and unpredictable situation, however, we cannot promise that future restrictions might not have adverse effects on the winter semester. Despite this and for that very reason, you should turn in all required application documents to your host university in a timely manner to ensure that the International Office there has a sufficient amount of time to organise everything for your winter semester stay.

    Posted: 27.03.2020

  • My host university is closed. Do I have to return to Germany or can I stay where I am?

    As long as your host university does not explicitly require your return to Germany, you are free to decide whether you would like to remain in or leave the country. Please know that ending your stay abroad prematurely may lead to additional costs (for accommodations, cancellation or rebooking fees, etc.).  As many universities have transitioned to online courses, it may also be a possibility for you to continue taking classes from your host university online, even after you are no longer located in the host country.

    Posted: 27.03.2020

  • I received a PROMOS scholarship for my planned stay abroad during summer semester 2020. Now, however, my stay abroad is not possible due to the Coronavirus pandemic. What happens to my scholarship?

    PROMOS cannot provide funding for activities that are set to take place in a country that qualifies as a risk area, has required quarantine measures, or for which a travel warning exists. Already granted scholarships can be rescinded, should the situation in the host country worsen. PROMOS may, however, be able to subsidise costs that emerge as a result of canceling your planned stay abroad, regardless of whether your stay is affected by the aforementioned funding restrictions. If your stay abroad should be canceled prior to your departure to the host country, we will do our best to find a way to reschedule your stay abroad to a later point in time. Please contact the International Office  with any concrete questions you may have about your PROMOS scholarship.

    Posted: 27.03.2020

     

FAQs about access to university facilities and services

Emergency mode at Ulm University

  • Is the University closed completely?

    Yes, the University is in shutdown.
    Only staff who are scheduled to work on site under the emergency mode regulations of the respective facility are allowed to enter the premises.

    For further information, please click on the following link: HR Services.

    Posted: 02.04.2020

  • Does the shutdown end at the beginning of the summer semester (20 April)?

    No, the university remains closed. Employees and students work from home. As many courses as possible are offered online.

    Posted: 17.04.2020

Do you miss an important question and answer? Please write to pressestelle(at)uni-ulm.de