FAQs - Frequently asked questions

Teaching activities

In the winter semester 2021/22, Ulm University is planning significantly more on-campus offers.

In addition to imparting knowledge, all teaching formats aim to facilitate and encourage the communication and collaboration between you and your fellow students and your teaching staff. At least organisational information is provided on Moodle for all teaching formats. Lecture content will be recorded or made available in another suitable form on Moodle. This gives you the opportunity to catch up on some of the material in case you are unable to attend a course due to illness or quarantine. Very interactive courses that involve a fair amount of discussion and student contributions are not usually recorded.

You need an end user device with an internet connection for all teaching formats.

Organisational information, lecture recordings, supplementary and exercise materials as well as self-study materials are provided via Moodle.

Please note that attendance in on-campus and/or online components is compulsory in some courses. Your teachers will provide you with further details.

You can get a more detailed overview of the teaching formats on this page https://www.uni-ulm.de/studium/lehrformate-an-der-universitaet-ulm/

As of: 18 March 2020
Updated: 18 August 2021

The usual hygiene regulations apply to all on-campus courses (https://www.uni-ulm.de/universitaet/informationen-zum-coronavirus/) and the respective hygiene concept must be complied with. Participation in on-campus courses in enclosed spaces and staying on the campus in the common areas of “study operation” (including study areas).  Persons without 3G proof will be excluded from the course. It is compulsory to wear a medical mask or an FFP2 mask.

You can find a list of courses in the winter semester - sorted by department - on the page Information on studying at Ulm University. This will be updated on an ongoing basis.

As of: 22 May 2020
Updated: 18 August 2021

Participation in university courses is only permitted for persons who can present proof of a valid negative test, vaccination or recovery (“3G rule”). This also applied to the use of the common study areas.

If you can provide proof that you have already been fully vaccinated against COVID (2nd vaccination more than 14 days ago) or that you have recovered from an infection with the coronavirus within the past 6 months, you are not required to take a rapid test. Otherwise, you will  need to provide proof of a valid negative rapid test, which may not be older than 24 hours at the start of the course.

In the winter semester, Ulm University will be starting a scientific model trial to randomly check for compliance with the 3G rule in courses. In randomly selected in-person courses, the teaching staff will be checking all participants for proof of a negative test, vaccination or recovery.

Teaching staff may also check for proof of a negative test, vaccination or recovery independently of the model trial before the start of a course.

As of: 6 May 2021
Updated: 18 August 2021

 

The following continues to apply: Only as many courses (seminars, tutorials, classes, internships, excursions, etc.) can be offered on campus as are possible in terms of infection control and the given room situation at Ulm University.

Formats that facilitate discussion and exchange and where students get to know the University and their fellow students shall be prioritised. Teaching staff decide on their own responsibility about suitable on-campus formats. Inform your students about the type of teaching format early on by categorising it as either on-campus, combination, hybrid or online format and providing this information in the course catalogue. For more details on the categorisation of teaching formats see: https://www.uni-ulm.de/einrichtungen/zentrum-fuer-lehrentwicklung/lehre-im-wintersemester-2021-22/.

As a lecturer, you are responsible for ensuring compliance with the rules for hygiene during your course. Please familiarise yourself with the currently valid rules for hygiene on the Occupational Safety website.

Only students with a valid proof according to the 3G-rule, i.e. who have a current negative corona test result, have been fully vaccinated or have recovered, are admitted to on-campus courses. This proof must be presented to the teaching staff or appropriate staff member. Persons without valid 3G proof must be excluded from the course.

Teaching staff are obliged to document who attends their on-campus courses for the purpose of tracking contact persons/chains of infection. To do this, use the contact tracing via KNApp UU. KNApp UU enables the documentation of contact details of all people who are in the same room/area at the same time by simply scanning a QR code. The QR codes are visibly displayed in numerous rooms of the University.

Information on holding exams and post-exam reviews can be found here.

For information on holding on-campus events with students, please refer to the handout.

Please also refer to the Occupational Health and Safety pages for information about current hygiene rules.

As of: 08 April 2021
Updated: 18 August 2021

You are not permitted to participate in courses held at Ulm University if:

  • You are subject to a quarantine obligation in connection with the coronavirus,
  • you are not wearing a medical mask or an FFP2 mask,
  • you cannot provide proof of a current negative test, full vaccination or recovery.

To lift the attendance ban, which can be imposed for example if you have symptoms associated with COVID, you need a negative PCR test, not older than 48 h. The public health department decides on the lifting of quarantine obligations in case of an infection with the coronavirus.

As of: 6 May 2021
Updated: 18 August 2021

Students who want to stay on campus between two on-campus courses or for the purpose of self-study have two options in the winter semester 2021/22:

The library staff and/or student hygiene scouts coordinate the reservations and monitor compliance with hygiene rules. Staying in a non-supervised free space without prior booking or staying in the corridors for a longer period of time is prohibited.

As of: 26 August 2020
Updated: 18 August 2021

The antigen test for the coronavirus must be carried out by a certified third party (e.g. a COVID rapid test centre, a pharmacy or a doctor/GP) and must not be older than 24 hours at the beginning of the course.

As of: 6 May 2021
Updated: 19 May 2021

If you have a positive rapid test result, you may be acutely infected with SARS-CoV-2. You have the duty to leave campus and to seclude yourself. This means that you are excluded from participating in on-campus events (including exams) at Ulm University. Please contact your doctor immediately. Suspicion of infection can only be eliminated by a negative PCR test.

Further information on what to do in the event of a positive rapid test result can be found at: https://www.uni-ulm.de/en/university/communications/information-about-the-coronavirus/ (Protocol for cases of [suspected] infection)

Examinations

On-campus study operation in the sense of § 2 Corona VO Studienbetrieb”  (Corona Ordinance Study Operation) refers to all lectures and exams as well as any events that provide opportunities for discussion, joint learning and working, meetings and other activities. The regulations in the Corona VO Studienbetrieb apply to these events as well, as described above.

As of: 7 Ocotber 2021

Oral doctoral and habilitation examinations as well as oral defences of final bachelor's and master's theses (colloquia/presentations) can be carried out via video conferencing. Please take a look at the handouts for examiners.
Other oral examinations can be carried out online (in accordance with the currently valid version of the Ulm University Corona Statues) and, subject to compliance with the applicable laws on infection control, also on campus. Where examiners offer oral online examinations, examination candidates can register for the examination via the Higher Education Services Portal (Hochschulportal).

FFP 2 masks must be worn for in-person examinations from February 1st 2021 onwards.  If the distance of 1.5 m between all participants can be permanently maintained, the mask may be dispensed with. This applies equally to examinees, examiners and invigilators.

As of: 18 March 2020
Updated: 7 October 2021

No. The Board has decided to waive the requirement of providing proof of vaccination, recovery or a negative test (“3G rule”) for in-person exams, as the minimum distance requirement of 1.5 metres to other persons can be reliably maintained during exams at the University. Exams also include PhD and habilitation (German postdoctoral teaching qualification) requirements.

As of: 7 October 2021

Face coverings (medical masks or FFP 2 masks) are required on the University campus as well as in other rooms and areas intended for academic activities (in particular study areas).

An exception to this is the area of the actual exam, as the seating arrangements make it possible to maintain a distance of 1.5 m. Students taking an exam may therefore remove their masks while in their seats during the actual exam.

 

As of: 28 January 2021
Updated: 7 October 2021

You may withdraw from the exam. To do so, please contact the Studiensekretariat (student administration and examinations office) immediately and submit proof of the test result. Please also provide your student ID number, the exam number and the name of your study programme. You should also contact your course instructor immediately. They will inform you whether you can make up the exam at a later date.

As of: 5 May 2021
Updated: 7 October 2021

For students who were enrolled in a study programme in the summer semester 2020 or the winter semester 202/21, the time limits for study and exam achievements that are tied to a specific semester in the programme are extended by one semester.
The legislator has incorporated this regulation, which Ulm University had already included in its statutes on the effects of the corona pandemic, into the Federal State Higher Education Act Baden-Württemberg (Landeshochschulgesetz; short: LHG) This is a measure to compensate for the burdensome yet unavoidable delays with regards to studying and exams so that students who were enrolled in a study programme in the summer semester 2020 and/or winter semester 2020/21 shall not suffer any disadvantage in terms of examination legislation.

As of: 18 March 2020
Updated: 14 January 2021

Course of studies

For students who were enrolled in a study programme in the summer semester 2020 or the winter semester 2020/21, the time limits for study and exam achievements that are tied to a specific semester in the programme are extended by one semester.
The legislator has incorporated this regulation, which Ulm University had already included in its statutes on the effects of the corona pandemic, into the Federal State Higher Education Act Baden-Württemberg (Landeshochschulgesetz; short: LHG) This is a measure to compensate for the burdensome yet unavoidable delays with regards to studying and exams so that students who were enrolled in a study programme in the summer semester 2020 and/or winter semester 2020/21 shall not suffer any disadvantage in terms of examination legislation.

As of: 18 March 2020
Updated: 14 January 2021

For students who were enrolled in a study programme in the summer semester 2020 or the winter semester 2020/21, the time limits for study and exam achievements that are tied to a specific semester in the programme are extended by one semester.
The legislator has incorporated this regulation, which Ulm University had already included in its statutes on the effects of the corona pandemic, into the Federal State Higher Education Act Baden-Württemberg (Landeshochschulgesetz; short: LHG) This is a measure to compensate for the burdensome yet unavoidable delays with regards to studying and exams so that students who are enrolled in a study programme in the summer semester 2020 and/or winter semester 2020/21 shall not suffer any disadvantage in terms of examination legislation.

As of: 18 March 2020
Updated: 14 January 2021

Please find further information on the BAföG page of the student services (Studierendenwerk Ulm).

As of: 18 March 2020
Updated: 14 January 2021

For students who were enrolled in a study programme in the summer semester 2020 or the winter semester 2020/21, the time limits for study and exam achievements that are tied to a specific semester in the programme are extended by one semester.
The legislator has incorporated this regulation, which Ulm University had already included in its statutes on the effects of the corona pandemic, into the Federal State Higher Education Act Baden-Württemberg (Landeshochschulgesetz; short: LHG) This is a measure to compensate for the burdensome yet unavoidable delays with regards to studying and exams so that students who were enrolled in a study programme in the summer semester 2020 shall not suffer any disadvantage in terms of examination legislation.

As of: 18 March 2020
Updated: 14 January 2021

Online teaching

With the motto 'Return to Campus' for the winter semester 2021/22, Ulm University wants to emphasise its self-image as a campus university, which is a place of teaching, learning and research but also of professional discussion with fellow students and colleagues as well as social encounters. We want to welcome teaching staff and students back on campus as much as the situation allows in the autumn. However, study and teaching will continue to be a mixture of online and on-campus components in the winter semester 2021/22.

Courses in particular that focus on interaction and practical activities are planned to take place in presence on campus. Contents and competences relevant to exams or coursework that can also be taught and practised entirely or partly online, shall continue to be offered online. The purpose of all courses is, in addition to imparting knowledge, to facilitate and encourage the communication and collaboration with and among the students.

All courses in the winter semester 2021/22 can be assigned to one of four course formats: (1) On-campus format, (2) combination format, (3) hybrid format, (4) online format. The Centre for Teaching Development has compiled an overview of the teaching formats for teaching staff. Information for students on the teaching formats is available from the Zentrale Studienberatung (central student advisory services).

The following continues to apply regardless of the teaching format: Every course has an accompanying Moodle course in which you provide at least organisational information.

As of: 18 August 2021

With the 2020 student survey the Executive support unit: Quality Development, Reporting and Revision has gained important insights into the situation, requirements and experiences of students in and with their studies under pandemic conditions. The website 'Lessons Learned: Findings from the Student Survey 2020' presents 9 findings from this survey with regard to teaching.

Further tips and recommendations can also be found at the Centre for Teaching Development in the handout Alternativen zur Präsenzlehre (alternatives to on-campus teaching) as well as on the web pages on Teaching in the winter semester 2021/22

As of: 18 August 2021

Moodle is crucial for the organisation and coordination of courses and therefore obligatory for all teaching staff. Please abstain from using your own online solutions. The publication of teaching materials on websites (for example via TYPO3) is explicitly discouraged.

You can make your  teaching available in varioust formats (text, video, audio, pictures). Moodle gives you many options to communicate with your students and facilitate learning activities. The application process for Moodle courses was changed to a self-service for teachers and department coordinators. You can find detailed instructions here (does not apply to Medicine). Please provide the link to the Moodle course in the field 'Hyperlink' in the course catalogue, so that students can easily find the correct Moodle course.

The following systems are important and approved complements to Moodle:

  • Zoom: This is a video conferencing tool intended for online teaching. You can set up sessions directly out of your Moodle courses.
  • Opencast and Opencast Studio: Opencast allows you to make videos available to students. The videos are uploaded via a Moodle interface (see instructions). With Opencast Studio you can produce web-based videos that are stored directly on the Opencast server.
  • Rocket.Chat: This messenger service is a great option for quick and uncomplicated communication between you and your students. It allows you to create chat channels, e.g. for working groups or for entire courses.

Study and teaching will continue to be a mixture of online and on-campus components in the winter semester 2021/22. Courses that focus on interaction and practical activities shall take place in presence on campus. The following applies to online offers: Please use primarily asynchronous methods to enable flexible learning. As a general rule, you are required to record lectures – regardless of whether you give them exclusively on campus, exclusively via Zoom or in hybrid format with a live transmission – to enable student participation, e.g. in the event of illness or technical difficulties. Keep in mind that the combination of on-campus and online courses means that students may have to spend time between courses to commute between university and home. By asynchronous methods we mean that the interaction between teachers and students does not happen in real time. Please find tips and recommendations in the guideline Alternatives to classroom teaching as well as on the web pages on Teaching in the winter semester 2021/22

As of: 18 March 2020
Updated: 18 August 2021

Yes, Moodle is crucial for the organisation and coordination of courses and is therefore obligatory for all teaching staff. For each of your courses you need to create and manage a course in Moodle.

The application process for Moodle courses was changed to a self-service for teachers and department coordinators. You can find detailed instructions here (does not apply to Medicine). Please provide the link to the Moodle course in the field 'Hyperlink' in the course catalogue, so that students can easily find the correct Moodle course.

As of: 18 March 2020
Updated: 04 September 2020

You can find instructions for the different registration options for Moodle courses in our Help & Tips section on the e-learning portal. We recommend that you use self enrolment  (Selbsteinschreibung). Please provide the link to the Moodle course in the field 'Hyperlink' in the course catalogue, so that students can easily find the correct Moodle course.

Medical students who have enrolled in a course using the Corona course enrolment system are automatically registred in the corresponding Moodle courses. Students who do not use Corona (e.g. electives or students of other subjects) can enrol themselves in their course.

Please note: For privacy and copyright reasons, Moodle courses should only be available to course participants, lecturers and examiners of the course. We therefore recommend that you use a registration key for self-registration in courses and / or close registration after two weeks at the latest.

As of: 18 March 2020
Updated: 18 August 2021

We have compiled different methods of producing videos in the guideline „Alternatives to classroom teaching“  for you. With Opencast Studio you can produce web-based videos that are stored directly on our Opencast server.

You can upload your videos via the Opencast-interface in Moodle. Please find instructions here.

Opencast prepares your videos after upload for publishing in Moodle with all necessary parameters and it can handle various output formats. This means you don't have to worry too much when producing videos. However, we recommend a resolution of  720 p (1280x720 px) and the video format mp4.

As of: 18 March 2020
Updated: 04 September 2020

For online seminars video conferences with students, use the Zoom feature in Moodle. This video conferencing solution lets you create and use virtual rooms within your Moodle course. BigBlueButton is for seminars and other interactive formats and is not intended for the live streaming of large events. Instructions and FAQs for Zoom can be found here (in German only).

As of: 18 March 2020
Updated: 08 April 2021

If you not only want to offer your Zoom meeting live but also record it for follow-up purposes and to help out participants with technical and time conflicts, you can use the recording function integrated in Zoom. Instructions for recording with Zoom and for making the recordings available can be found here.

As of: 04 September 2020
Updated: 18 August 2021

In the e-learning portal, we have compiled information and answers to frequent copyright questions in teaching: questions regarding copyright . We are also happy to answer your questions by email: zle(at)uni-ulm.de.

Not all students are aware that sharing the learning materials that you provide to them constitutes a copyright infringement. You can use the text module provided by Division (Dezernat) I on the website on copyright issues to inform the students in your Moodle courses about copyright regulations.

As of: 18 March 2020
Updated: 04 September 2020

The statutes of Ulm University in response to the effects of the corona pandemic in the area of study and teaching from 17 April 2020 permits in § 4 para. 5 the deviation from the types of examinations that are specified in subject-specific examination regulations or in module handbooks. Online alternatives to the written exam or other examination formats are thus possible!

The decision as to what exactly the online alternative for an exam looks like is made by the examiners. However, please refrain from trying to replicate the on-campus exam version 1:1 in Moodle. Our Moodle is not designed for this and we cannot guarantee technical stability. For this reason, such replications are not allowed. On this website we suggest various forms of examination as alternatives to the usual on-campus exam that also work online.

As of: 18 March 2020
Updated: 2 September 2020

General information on entering Germany

Please note: the Corona entry rules vary depending on the area of origin.

There are three different cases – A, B, and C.

Case A – For travelers from high-risk areas:
Before entry:
1) Online registration;
2) Negative test result or proof of recovery or full vaccination (vaccine must be recognized by the EU) required
Upon entering the country:
You remain in quarantine for a period of 10 days. The quarantine can be terminated prematurely or does not have to be started if a proof of recovery or vaccination is submitted via online registration.

Case B –Travelers from virus variant areas:

Before entry:
1) Online registration;

2) Negative test result or proof of recovery or full vaccination (vaccine must be recognized by the EU) required
 

Upon entering the country: You remain in quarantine for a period of 14 days. Premature termination of quarantine is generally not possible.

Case C – Travelers from non-risk areas:
Negative test result or proof of recovery or full vaccination (vaccine must be recognized by the EU) required
Upon entering the country: No quarantine required.

Non-compliance with quarantine measures will result in heavy fines.

Please take the time to read through the Federal Ministry of Health (Bundesministerium für Gesundheit) on the topic of Coronavirus Entry Regulations.

Please regularly consult the Federal Foreign Office’s (Auswärtiges Amt) and responsible local authorities’ websites to learn which regulations are currently in effect. In Ulm, the responsible authority is the local regulatory authority (Ordnungsamt).

As of: 25 August 2020
Updated: 8 October 2021

A list of the countries designated as high-risk areas and virus variant areas in Germany can be found on the Robert Koch Institute website.

As of: 25 August 2020
Updated: 8 October 2021

Yes, you can either have the antigen-test (max. 48 hours before entry) or the PCR test (max. 72 hours before entry).

For virus variant areas, the time limit of the antigen test is reduced to 24 hours.

Please also pay attention to the required order.
Before entry:
1) Online registration
(For travelers from non-risk areas no registration required);
2) Negative test result or proof of recovery or full vaccination (vaccine must be recognized by the EU) necessary

As of: 25 August 2020
Updated: 8 October 2021

Corona tests can be done directly at the airport after your arrival or at a test center in Ulm (website only in German).

As of: 8 October 2020

You must be registered via a digital entry registration portal before entering the country.

After registration you will receive a PDF file as confirmation.

As of: 25 August 2020
Updated: 8 October 2021

From Monday, 18 October 2021, students (except fully vaccinated or recovered persons) must be tested.
A free testing opportunity is available in building M24 (level 1, room 133) on Mondays from 7 am – 9 am and on Wednesdays from 11 am – 1 pm.

As of: 8 October 2021

A mobile vaccine team of the Red Cross will provide additional vaccination offers on campus, at the entrance “Uni Süd” in the gallery above the entrance/cafeteria, e.g. on 20 October 2021, 8 am through noon and on 27 October 2021, noon through 5:30 pm.

Availability of the HR Division/submission of a doctor’s note/further information

If you are unfit for work, please inform HR Services and indicate when you will be able to return to work.

The following details are required:

    • Surname, first name
    • Personnel number LBV
    • University institution
    • Date of the first complete sick day (days that were started and finished early do not count as sick days)
    • Medical certificate if available
    • Was the sick day preceded by a holiday? If so: When did the holiday start?
    • When was the last sick day?
    • Is there a compensation claim against a third party - e.g., after an accident?
    • When did the inability to work end (annual leave or compensatory time off are considered as resumption of work)?
    • If you have a medical certificate and you resumed work early, please make a note of that

As of: 24 August 2020
Updated: 16 December 2020

You can find information for staff members and professors on HR issues on the pages of Division III (Human Resources) under this link. (only available in German at present, English coming soon)

As of: 28 October 2020

Holiday and business trips

Those returning from a region or country for which isolation (quarantine) is required by a regulation are not allowed to enter university premises for work. The current list of high-risk countries can be found in the German Entry Regulations (Einreiseverordnung).

Entry regulations for Baden-Württemberg (only available in German) and Bavaria

Please get informed about high-risk countries and regions in good time before you start your travel, and contact the responsible authority. Please note that high-risk countries can change at any time.

As an employer, we do not interfere with holiday or travel plans of our staff members. As a precautionary measure, however, we would like to point out that staff members may not be entitled to continued payment of their salary if they are exposed to the risk of Covid-19 or the obligation to isolate (quarantine) during a holiday trip and this occurs. Prior to departure, staff members should check with their department to determine how their ability to work after their return home can be ensured (by working from home, for example) or whether flexitime credits and/or further leave can be applied.

For details, please refer to the special instructions.

As of: 24 August 2020
Updated: 04 December 2020

Business trips may only be taken if they are absolutely necessary. The travel warnings of the German Foreign Office (Auswärtiges Amt) (only available in German) must be observed in this regard. If you take a trip, you must observe the hygiene rules. When attending an event, you must get information in advance about the hygiene concept that applies to the event and discuss with your superior whether the trip can be taken under these conditions. The same applies to professors.

Business trips outside the Schengen Area are still not permitted. Travelers are obligated to obtain information about the current situation at their destination before starting the business trip and to act accordingly. Even within the Schengen Area, business trips to countries with travel warnings are not permitted.

Travel warnings from the German Foreign Office for countries outside the EU/Schengen area can be found here! (only available in German)

As of: 24 August 2020
Updated: 22 October 2020

Infection, signs and symptoms of illness

Persons who have tested positive for the coronavirus must inform the management of their institute or facility immediately. They are not permitted to enter university premises. Notify the Human Resources Department if you are unable to work or if you have been ordered to quarantine (under Section 56 of the German Infection Protection Act (Infektionsschutzgesetz)). The Public Health Department or the treating physician will decide when you may return to work.

The heads of the institute and facilities are asked to report these cases to both the university’s Human Resources Department (zuv.dez3(at)uni-ulm.de) and the university’s Occupational Safety and Health Department (arbeitssicherheit(at)uni-ulm.de). Determine which persons have been in the immediate vicinity of the infected person. Where applicable, this information must be submitted to the Public Health Department.

You can find information from the Robert Koch Institute on how to handle contact persons here.

As of: 24 August 2020
Updated: 04 December 2020

Visitors, meetings, recording of contact data

To enable the Public Health Department (Gesundheitsamt) to track contact persons, it is necessary to register all guests, visitors and students who come to a university institute or facility and remain there for at least 15 minutes. The registration of contact details also applies to university staff members visiting other university institutes or facilities for meetings or other official purposes. This is to be done entirely electronically. A special browser-based web solution has been set up (KNApp UU) for this purpose. First and last name, address and date, and duration and time of presence are to be recorded. In case of infection, this data is transmitted directly to the Public Health Department in accordance with the Corona Ordinance, and deleted after four weeks. You can find additional information here.

As of: 24 August 2020
Updated: 28 October 2020

Internal meetings in person should be reduced to the bare minimum. If they are held, the safety distance between the participants must be guaranteed. Therefore, we ask you to please choose sufficiently large rooms with a hygiene concept.

This also applies to job interviews that are conducted in person. Severely disabled persons are to be invited to a personal interview. A university disability representative is to be enabled to participate in the selection interviews.

During job interviews, please observe the following rules: no shaking hands, no drinks, time intervals between candidates, regular airing out of the room, disinfection of all contact surfaces.

Office hours with students should preferably take place by telephone or video conference.

Mandatory electronic registration is also required for internal meetings, job interviews and office hours that take place in person.

As of: 24 August 2020
Updated: 22 October 2020

Occupational safety measures, high-risk groups, university medical service

This depends on the size of the room. The following rule applies: a room up to 10 square metres in size may only be used by one person as an office workplace; in larger rooms, one additional person is permitted for every additional 10 square metres. Rooms that are used by several persons at the same time should be completely aired out every 20 minutes if possible (windows wide open for at least 3 minutes). Conference rooms without an exhaust air system must also be thoroughly aired out both before and after use.
The heads of the facilities and institutes are responsible for the implementation of and compliance with the pandemic regulations adopted by the Board.

As of: 22 October 2020
Updated: 04 December 2020

Staff members who belong to a high-risk group must pay particular attention to occupational health and safety regulations. Staff members with a relevant medical certificate may not be assigned to activities involving frequent personal contact or activities where the distance of 1.5 metres cannot be adhered to. Furthermore, they should be allowed to work (in part) from home, as far as the work activity permits and no other suitable protective measures are possible.

To determine whether special protective measures are necessary in individual cases, staff members are offered precautionary occupational medical checks regarding health hazards at the workplace due to the coronavirus. They may seek individual advice from the staff physician (Betriebsarzt), including advice on specific risks due to a pre-existing illness or individual predisposition. The staff physician will recommend suitable protective measures to the employer if the normal occupational health and safety measures are not sufficient.

The staff physician can also provide advice by telephone. You can arrange a call-back by phone at 0731 500 66-190 or send a mail to sachbearbeiter-abt.III-1(at)uni-ulm.de to make a personal appointment with the physician.

As of: 24 August 2020
Updated: 22 October 2020

Hygiene rules and protective measures for staff members

The rule refers to the four central corona protection measures: distance (Abstand), hygiene (Hygiene), everyday masks (Alltagsmasken) and ventilation/airing out (Lüften).

As of: 22 October 2020

A minimum distance of 1.5 metres to other persons must be maintained in all areas of the university. In addition, regular hand hygiene and compliance with coughing and sneezing etiquette must be ensured. Furthermore, masks are mandatory in all buildings of the university.

As of: 24 August 2020
Updated: 22 October 2020

A non-medical everyday mask or a comparable mouth and nose cover must be worn in the buildings of the university. This mandatory requirement also applies to classes, events, meetings and brief consultations. Exceptions to this rule include working at one’s own workplace (without any customer contact) and eating (outside of walkways).

FFP 2 masks must be worn for in-person examinations from February 1st 2021 onwards. This applies equally to examinees, examiners and invigilators. We strongly recommend to wear FFP 2 masks as of now.

As of: 24 August 2020
Updated: 22 January 2021

A face shield does not correspond to a mouth-nose cover in the definition of Section 3 (1) of the Corona Ordinance (Corona-Verordnung). Face shields are merely a kind of ‘sneeze-guard’ or comparable to goggles. They are suitable as an additional component of personal protective equipment for activities involving spraying. When using a protective shield alone, the filter effect of the exhaled air that is provided by fabrics is missing. In this respect, a protective shield is to be regarded as insufficient.

As of: 28 October 2020

Only those persons for whom the wearing of a mouth and nose cover is not possible or not acceptable for health or other compelling reasons are exempt from the obligation to wear a mask. This must be documented by a medical certificate, which must be presented upon request.

As of: 24 August 2020
Updated: 22 October 2020

Where possible, work materials and other items should not be shared with your colleagues (such as tools, keyboard, mouse, pens, etc.) If a workplace is shared with other persons, it must be cleaned and aired out before the changeover.

As of: 28 October 2020

Opportunities for personal contact at the workplace are to be reduced by measures that spread out times and locations (staggered attendance times or working from home) as well as by other protective measures (partitions). Meetings at the workplace are to be reduced to the absolutely necessary extent.

As of: 28 October 2020

Place of work

Since June 15, 2020, working on the university premises has once again become the norm. However, due to a drastic increase in the number of coronavirus cases, we are taking appropriate measures to reduce contacts at the workplace by separating and staggering working times and locations.


To ensure appropriate occupational health and safety regulations, working from home on a temporary basis can be arranged by the management of your institute or facility. The regulations of the Telecommuting Service Agreement (Dienstvereinbarung Telearbeit) are to be observed.

  • Staff members must record their working hours (both at the university and at home).
  • Necessary documents and files can be taken home. Please observe the data protection regulations under Section 8 of the Telecommuting Service Agreement.
  • Files and original documents must be documented at the respective facility (who takes what along and when, as well as the return of the files and documents).

Furthermore, the management of your institute or facility may set fixed working and break times for staff members within the established flexitime bandwidth hours to reduce the number of staff present (staggered working). In addition, the Working Hours Service Agreement (Dienstvereinbarung Arbeitszeit) applies.

As of: 24 August 2020
Updated: 22 October 2020

Staff members who have to look after their children themselves due to quarantine orders, cancelled classroom instruction or the closure of a childcare facility ordered by the authorities should be given the opportunity to work (in part) from home if no other childcare options are available. A prerequisite is that the assigned work activity can be performed from home.

In addition, we also refer to the regulation of Section 56 (1a) of the German Infection Protection Act (Infektionsschutzgesetz) with regard to the possibility of compensation. Please contact your human resources officer for more information.

As of: 24 August 2020
Updated: 29 October 2020

Parents are encouraged to arrange for their children’s care themselves to the greatest extent possible and to utilize emergency childcare only when absolutely necessary.

To be eligible for emergency child care at day-care centres, pre-schools and schools, facilities may ask parents to provide some form of credible verification of the need for care. If this is not sufficient, and parents are indispensable to their employers, they can request a certificate of indispensability (only available in German - Unabkömmlichkeitsbescheinigung).

As of: 11 January 2021

Specific legislation on this is still pending.

The HR Department will update the “Employee Guide to Handling the Pandemic-Related Situation” as soon as precise regulations have been published. The guide (only available in German) can be found here: https://www.uni-ulm.de/einrichtungen/zuv/dezernat-3/abt-iii-1-personalservice/corona-virus-informationen-fuer-beschaeftigte-professorinnen-und-professoren/

As of: 11 January 2021

University buildings

A medical face mask or FFP 2 mask (KN95, N95) must be worn inside the buildings of Ulm University.

You can find more detailed information on the pages of the Department of Occupational Safety and Environmental Protection.

Avoid any physical contact and always keep a distance of two meters.
Then follow the instructions of the security service.
Limit the duration of the conversation with the security service to the shortest time possible.

You can find the groups of people authorized to enter under the following link: https://www.uni-ulm.de/en/einrichtungen/administration/department/

You can find more detailed information here (in German).

Please note that a medical face mask or FFP 2 mask (KN95, N95) must currently be worn inside the buildings of Ulm University.

External contractors or service technicians must report the time they start and finish work to the control room (Leitwarte), telephone: 0731 50-22225, email: leitwarte(at)uni-ulm.de.

To find out any additional safety instructions, please contact the person or office responsible for the work in advance.

Please contact Department V-5, Occupational Safety.

Template for user instructions (in German)

Please coordinate with the Occupational Safety Department in advance.

Please prioritize the booking of rooms with a ventilation system; an overview of these rooms can be found in English here: https://www.uni-ulm.de/en/einrichtungen/zuv/hauptseite-dezernat-v-gebaeudemanagement/lehrraeume-pruefungsraeume/

In-person activities are to be reduced to the absolute minimum.

You can find an overview of the available rooms for in-person activities by clicking on the following link (in German): https://www.uni-ulm.de/einrichtungen/zuv/hauptseite-dezernat-v-gebaeudemanagement/

As in the past, you can book a room by contacting one of the Room Officers (Raumbeauftrage), who will also be able to advise you. In special cases, please contact the following e-mail address: lehrraumvergabe(at)uni-ulm.de

For more information: Department V-5, Facility Management

Information on occupational safety

 

You will find information about this in the user instructions, which are posted directly on the inside of the door of each room.

At Ulm University, the Studierendenwerk Ulm offers a range of meals both to take away and on site.

Eating on site (Click & Stay) is only possible after prior reservation and requires that you are either tested, fully vaccinated or recovered from Covid-19. Some of the hot lunch offers can be reserved and collected (Click & Collect). Takeaway foods and drinks are available without proof of negative test, vaccination or recovery. The vending machines with snacks and drinks continue to be available and are regularly stocked.

Information on which facilities are currently open, what foods are on offer and online reservations can be found on the website of the Studierendenwerk.

Updated: 18 June 2021

If you have tested negative, or are fully vaccinated against or recovered from Covid-19, you can have your lunch on site after prior reservation at the Studierendenwerk Ulm (Click & Stay). You can find booking information on the website of the Studierendenwerk.

Alternatively, you can consume food and drinks in your own office or in empty meeting rooms. If you do not have this option, areas have been created at Uni Ost and Uni West for this purpose. You can find an overview here (in German).

The designated study areas are currently exclusively available for students to wait between exams. Studying in these areas is currently prohibited.

Rooms should be fully aired out for at least 15 minutes before being used, especially when there have been other people in the room before. In rooms without technical ventilation systems, the windows should be opened much more often than usual. Based on the current situation, a cycle of 20 minutes is appropriate. A ventilation period of 5 to 10 minutes is recommended. In the winter months, 3 to 5 minutes is sufficient.

In the rooms of the university that are equipped with technical ventilation systems (laboratories, lecture halls), a constant exchange of air is guaranteed. However, even these rooms should be ventilated for at least 15 minutes before use, if possible, especially when there have been other people in the rooms before. It is necessary for all persons to vacate the room for the technical ventilation to be efficient.

FAQs are currently updated!

Do you miss an important question and answer? Please write to pressestelle(at)uni-ulm.de