Working as a Student Assistant
Once you agree with one of our employees that you will work as a student assistant in our institute participating either in research projects or lectures, we will need several forms filled out from you as well as several additional data. What is needed depends on whether you have worked for the university in the last three months (or still work) or not. In the first case you can take the shortcut of a reemployment (Wiedereinstellung), in the latter you have to fill out all forms.
In any case, we expect that you have made sure that all conditions apply that we can hire you.
Your First Job at University
This section applies if you do not hold a master degree and one of the following two conditions are fulfilled:
- This is your first contract with Ulm University
- Your last contract ended more than three months ago.
More information is available on the pages of the university administration (German only). In any case we need the following documents from you. For any form, we provide an annotated version in English for your convenience. Yet, this comes without any liability. In particular, you should i) fill out the original form and ii) check that annotated and original form are identical. If this is not the case, contact your advisor.
| Certificate of enrolment (for BAföG and purchase of semester ticket)(Example) | Einstellungsantrag (with English comments) |
| Proof of health insurance (Krankenkassenversicherungsnachweis, copy of your health insurance card) | Erklärung zu Beschäftigung und Studium (with English comments, see above) |
| Copy of your social insurance card / proof of social insurance | Erklärung zur Auszahlung der Bezüge (with English comments) |
| CV including photo (cf. "Personalbogen mit Lichtbild") | Erklärung zur Sozialversicherung (with English comments) |
| valid permit of residence (all countries except EU) | optional: Antrag auf Befreiung von der Versicherungspflicht i. d. Rentenversicherung für geringfügig entlohnte Beschäftigte (with English comments) |
| Personalbogen mit Lichtbild (with English comments) |
Continued Employment/Rehiring
This section applies if you either still have a contract with University of Ulm or your last contract has ended not longer than three months ago.
More information is available on the pages of the university administration (German only). The forms are listed below. For any form, we provide an annotated version in English for your convenience. Yet, this comes without any liability. In particular, you should i) fill out the original form and ii) check that annotated and original form are identical. If this is not the case, contact your advisor.
| Certificate of enrolment (for BAföG and purchase of semester ticket) (Example) | Einstellungsantrag (with English comments) |
| Proof of health insurance (Krankenkassenversicherungsnachweis, copy of your health insurance card) | vereinfachte Erklärung zur Sozialversicherung (similar to this, but simpler) |
| Copy of your social insurance card / proof of social insurance | |
| CV including photo (cf. Personalbogen mit Lichtbild) | optional: Antrag auf Befreiung von der Versicherungspflicht i. d. Rentenversicherung für geringfügig entlohnte Beschäftigte (with English comments) |
| valid permit of residence (all countries except EU) | |