Department IV-3: Financial Accounting, Cashier’s Office and Taxation

Payments are generally made by bank transfer to a bank account and are not made by handing over cash cheques (including domestic clearing cheques).

Under the State Budget Regulations, cash payments, including the handing over of cheques, must be restricted to exceptional cases.

Payments by cash cheque are therefore only possible in particularly justified exceptional cases (e.g. a guest has no account within the SEPA area and will not be at the university for longer than one month) and always require a separate, informal written justification.

If the beneficiary is to be honoured by the presentation of a cheque, ‘ceremonial cheques’ are available for this purpose at the University Cashier’s Office. Payment is made by bank transfer to the beneficiary’s account.

The decision as to whether the conditions for payment by cash cheque are met is taken by the Head of the University Cashier’s Office or the Head of Department IV-3, Financial Accounting, Cashier’s Office and Taxes.

In the event of such an exceptional case, the cash cheque must be applied for at Dept. IV-3 with one week’s notice.

Cash cheques must be collected by the cheque recipient during counter opening hours from the University Cashier’s Office at Helmholtzstraße 16, upon presentation of a valid identity card or passport, and must be presented for cashing at Sparkasse Ulm, or a branch, within 8 days of issue.

In exceptional cases, the cheque may also be collected from the Cashier’s Office by a secretary or another person. These individuals must also be able to provide proof of identity.