Promovierendenkonvent

Important change to the enrolment regulations (§ 38 Abs. 5 Landeshochschulgesetz):

Previously, PhD students were required to be enrolled until submission of the dissertation. With the new regulations, you are required to be enrolled until the date of your defense. 
This means, unless you defense takes place until May 13, you have to re-register for the summer term 2026.
If you don't re-register, you will have to re-enroll for the time of the defense.

Generally exempt from above regulations are PhD students that have been freed from the enrolment as per §38 Abs. 5 Landeshochschulgesetz (requires employment >=50% at Ulm University).

Welcome to the Website of the Promovierendenkonvent (Proko) at Ulm University!

 

The Promovierendenkonvent (doctoral students representatives' board: Proko) has the goal to offer a central plattform for everybody who intends, performs or already has finished a PhD at Ulm University.

 

What is our mission?

We collect and represent the interests of doctoral students of Ulm University to the official organs that are responsible for steering the University. To this we are in regular exchange with PhD committees, faculty councils and the senate.

To make the voice of doctoral students heard, we draft statements and participate in the design of statutes and regulations relating to the pursuit of a doctorate.

You can find out more about your representatives here.

Represent

The Proko board offers individual doctoral students to share their concerns relating to their studies. These can include disputes with supervisors or critical clashes with university regulations.

If you seek advice or support, please write us an E-Mail.

Support

We promote interdisciplinary and cross-faculty networking among doctoral students and with other Promovierendenkonventen.

Our network extents up to state- and country-wide doctoral student organizations, such as the Bundesverband Promovierende.

Promote

We organize events and get-togethers for doctoral students, such as Christmas parties, game nights, information events, bar hoppings and beer pong tournaments.

 

The offers are typically advertised via the e-mail list doktoranden(at)uni-ulm.de (you may sign up yourself if you don’t already receive the messages) and are listed on our website. We hope to see you soon. :)

Organize

Engage

 

You like to organize events, support other PhD students or engage in university politics?
Speak to us on events or reach out to us via e-mail so we can inform you of upcoming organizational meetings for you to join!

Open Positions

The ProKo needs your support! PhD students are represented in various committees of the university and we need you to give PhD students a voice! Please have a look at description of open positions below and reach out to proko(at)lists.uni-ulm.de if you are interested or have further questions.

 

Gleichstellungskommission / Equality Commission:

The tasks of the Equality Commission are:

  • Advising the Senate and the Working Group Gender Equality (AG Gleichstellung) on the subject of equality
  • Supporting the faculty management in matters of equality
  • Developing the gender equality plan of Ulm University

There is an advisory seat for one PhD student for each faculty, 4 in total, and we are looking for PhD students that want to contribute to equality in gender and opportunities at Ulm University. German language skills is a plus. The work-load comes down to a handful of meetings per year and features the review of statement papers and applications for the Exzellenzia price. Feel free to check out the information on the corresponding webpage: https://www.uni-ulm.de/en/misc/equal-opportunities-portal/consulting/contacts/equality-commission/

 

Kommission für Verantwortung in der Wissenschaft / Committee on Responsibility in the Conduct of Science:

Ulm University has instantiated a committee to monitor guidelines of good scientific practice and investigate allegations of scientific misconduct (e.g., fabrication of data, breach of work ethics etc.). Allegations of scientific misconduct are investigated in a two-stage procedure (preliminary action, formal investigation). The committee conducts a formal investigation if preliminary action reveals sufficient grounds for suspecting that scientific misconduct has taken place. The PhD student representative predominantly monitors cases that involve other PhD students.

The ProKo is looking for one PhD students to become part of the investigation committee. You should have a pronounced sense of justice and motivation to support PhD students that are affected by scientific misconduct. German language skills are important. The work load varies over the year but features a few irregular meetings (including interviews) and review of documents. More information on GSP and the committee can be found on the website: https://www.uni-ulm.de/en/research/service/principles-of-good-scientific-practice/

Doctoral students receive relevant information regarding their studies at the university via the mailing list doktoranden@uni-ulm.de. 

Distributed mails contain, amongst others, calls for applications for the funding programs of ProTrainU, information about seminars held particularly for doctoral students and invitations to networking events. 

Enrolled students are added to the mailing list automatically, everybody else can and should subscribe to the list via this link.