Employee Survey

Why this survey?

Ulm University considers the development of its personnel as one of its core tasks. The university sees itself as a learning institution that promotes people in their professional and personal development at all qualification levels. In order to solve the tasks of the future, Ulm University needs qualified and motivated staff. The effects of he COVID-19 pandemic are a great challenge for all members of Ulm University regarding work-life balance, job satisfaction, satisfaction with professional training and development opportunities.

Use of the results

First, the survey results are presented to the staff council and the präsidial of Ulm University. Afterward university members can download the report from the website of the executive support unit Quality Development, Reporting and Revision (QBR).

Responsibilities

The content of the survey was jointly designed by the HR department of the Central University Administration (ZUV), the staff council and the executive support unit QBR. The executive support unit QBR is responsible for implementation and evaluation the employee survey.

Status/timetable

2019: preliminary talks, conception and coordination of the survey instrument, data protection check, approval by the staff council
January-February 2020: final coordination and preparation of the sampling
March-September 2020: postponement of the survey due to the COVID-19 pandemic
Oktober/November 2020: start of the employee survey
January 2021: first results

Data protection

General

The surveys are conducted in strict adherence to the data protection regulations.
No employee data are passed on to third parties.
The answers in the questionnaires are used exclusively for the purpose of quality assurance. A performance control does not take place.
The data of the surveyed persons are anonymous upon entry and cannot be connected to employee data.
Personal data are not part of any statistical evaluations.
The results are published in the form of reports which do not allow any conclusions regarding individual persons. For instance, no analyses are done if the sample size for a question is n<6.

What is the purpose of the access code?

Each employee receives a randomly generated access code. With this code participants can access the online questionnaire (sufficiently protecting it from unauthorized access). Through monitoring the use of access codes it is also possible to see who has already filled in the questionnaire. These employee then will not receive further reminders (up to four contacts during the course of the survey are possible). An identification through the access code and the responses in the questionaire is not possible at any time.