Student self-administration

Dear Students,

please use the following information and tips on this homepage to familiarize yourself with student self-administration.

If you have any further questions, please contact your responsible academic advisor.

Campus Portal (LSF)

Almost all student self-administration is handled via the campus portal. Please use your kiz account to log in. In addition to the term "campus portal", there are other terms in circulation, all of which are to be understood as synonymous, including "Campusonline", "LSF" (for teaching, study, research), "CMS" (for content management system) or "HIS portal" (his is the company that provides the software).

Under My functions in the campus portal you have access to your student file (e.g. certificate of enrollment, transcript of records, ...) and to the examination administration. You register for and cancel examinations in the examination administration area. Please note that you have to register yourself for all examinations of the course (exceptions will be announced directly by the lecturers). This applies to written exams as well as oral exams and performance records. Please also note that proof of performance can also be pre-examination performance at the same time. You can find information on this in your study and examination regulations. In terms of examination law, registering for an examination is a declaration of intent. The university does not do this for you; You are personally responsible for your studies!

The entire course catalog of the University of Ulm can be found in the Events section. Here you can click through the structure tree and get information about courses. It is often easier to use the "Search for events" search mask. Here you can search specifically for specific courses. One of the most important pieces of information that can be gleaned from the course catalog is when and where a course takes place. This information is typically also made available to you in compact form in the course timetables, although the information in the course catalog takes precedence over these timetables and is binding. Timetables are typically also pdf files and may not be up to date. The event directory provides up-to-date information. Furthermore, the timetables usually also list all elective courses, of which you do not have to take all in the later semesters. Incidentally, event information is also accessible without prior login.

Semester selection: The current semester is always displayed by default. You can click on the current semester at the top right of the university portal and you will then be taken to a selection of other semesters. The respective following semester is very interesting for forward-looking course planning. It will be activated during the current semester. Please note that the activation means that the corresponding semester of the previous year is only copied and the individual courses then first have to prepare and adapt the information. The planning period extends over the entire lecture-free period up to the beginning of the semester. So you are welcome to find out more in advance, but keep in mind that you should check that the information is up-to-date again at the beginning of the semester. Timetables are typically only published at the beginning of the semester. Changes are possible at any time, sometimes even after the lectures have started.

You can find all the module handbooks under the Studies section by clicking on "Module handbooks" in the menu that opens on the left. Then click on the most recent available semester (this is usually the last past semester) to call up the module handbook in this most recent and therefore most up-to-date version. The module handbooks can be updated continuously, versions are made on this website every semester.

You will also find links to an overview of all study and examination regulations as well as all study plans in the Studies section in the left menu. The studies are alternatively accessible via the central course finder on the homepage of the University of Ulm or via the subject-related course finder on the homepage of the individual departments. The study and examination regulations are alternatively accessible via the start page via the menu navigation: Studies / study organization / regulations, statutes and laws.

Course numbers, exam numbers, module numbers, accounts

You can find the course numbers of the courses in the course catalogue. These are assigned comparatively completely arbitrarily as far as their sequence of numbers is concerned, but the leading combination of letters shows the teaching unit that is responsible for and offers the course. For courses in chemistry, the course number always has the following format:

where x represents a digit. Course numbers are usually not of particular importance for student self-administration.

You can find the complete module code of a module in the module manual. This consists of ten digits, with the first two digits coding for the degree, the next three for the degree program and the last five for the actual module number. Module numbers play an important role in student self-administration. They always start with a leading 7. If you click on "Search for modules" in the menu on the left under Studies in the university portal, you can either enter the name or the number of the module. As a result, the corresponding module will be displayed n times, one line per degree program and examination regulation version where the module is curricularly used. If you click on the module at this point, you will come directly to the module description. Module numbers will continue to be entered in the Transcript of Records if you take examinations for a specific module.

Module Codes:

82 = Bachelor's degree; 88 = Master's degree; 38 = Bachelor’s degree in teaching; 64 = Master's degree in teaching
(first two digits - not relevant)

032 = course in chemistry; 432 = Course of studies in business chemistry; 033 = Degree in chemical engineering; 332 = course EST,
(next three digits - no longer relevant)

7xxxx = module number
(last five digits - the only digits that are significant)

Exam numbers are five-digit sequences of numbers with a leading 1 in the case of any subject exams (including proof of performance) and a leading 6 in the case of ASQs. They play a major role in student self-government. In the examination administration of the university portal you register all examinations of your studies. In doing so, you click through the structure tree of the structure of your course, comparable to the module handbook. Once you have reached the module level, you will be shown the available exams that you can register for. If you do, they will be included in the Transcript of Records in the associated module.

1xxxx = examination number of a subject examination

6xxxx = test number of an ASQ

In the past, module and exam numbers were assigned comparatively arbitrarily. In the end it doesn't matter to you. A more systematic approach is currently being taken with new modules, especially if there is only one examination for a module. In this case, the last 4 digits are identical for the module and exam and the only difference is the leading 7 in the module number and the leading 1 in the exam number.

You can find exam numbers outside of the exam registration process by calling up the course record in the course catalogue. Unfortunately, there is currently no way to take the exam numbers directly from the module handbook. If an event includes several teaching formats and includes preliminary work and there are several data records in the event directory, all data records should be called up. Typically, the module examination number is always assigned to the lecture data record and the preliminary performance number to the accompanying seminar or exercise.

You need examination numbers in particular if you apply for the recognition of study and examination achievements. Here you must enter the examination number(s) of the modules/courses of your Ulm degree program that you would like to have recognized for other achievements that have already been completed.

The Study Secretariat in particular speaks of accounts when it comes to the structure tree of your degree program. A synonym for the term account is the term outline level. In the module handbook, the individual structural levels or accounts (e.g. compulsory modules in chemistry, internship modules, compulsory elective modules, etc.) correspond to the headings in the table of contents, under which the individual modules are then listed. In the Transcript of Records, these accounts are also given numbers, which are mostly of no further importance to you, but it can be helpful in the case of transfers and when communicating with the Study Secretariat to state the numbers of the accounts concerned so that the clerks here correctly depict the desired process. If you register modules/examinations, these will be included in the Transcript of Records; this is done within the particular account to which they are associated. In this way, the complete structure tree of the course is gradually reproduced in the Transcript of Records in accordance with the study and examination regulations as you complete the course until you graduate.