Student self-administration

Dear Students,

please use the following information and tips on this homepage to familiarize yourself with student self-administration.

If you have any further questions, please contact your responsible academic advisor.

Campus Online System (LSF)

Almost all student self-administration is handled via the university portal. Please use your kiz account to log in. In addition to the term "university portal", there are other terms in use, all of which are to be understood synonymously, including "Campusonline", "LSF" (for teaching and studying research), "CMS" (for content management system) or "HIS portal" (for university information systems; this is the company that provides the software).

Under My Functions in the university portal you have access to your student files (e.g. certificate of enrollment, transcript of records, ...) as well as to the examination administration. You register and de-register exams within the examination administration area. Please note that you have to register for all examinations of the course independently (exceptions would be announced by the lecturer directly). This applies to written exams as well as oral exams and performance records. Please also note that proof of performance can also be prerequisites for exams. You can find information on this in your study and examination regulations. Regarding examination law, registration for an examination is a declaration of intent. The university will not do this for you; You are personally responsible for your studies!

Under the Events section you will find the entire course catalog of Ulm University. Here you can click through the structure tree and obtain information on courses. It is often easier to use the "Search for events" search mask. Here you can search for specific courses. One of the most important pieces of information that can be found in the course directory is the information on when and where a course takes place. This information is typically also made available to you in compact form in the course timetables, but the information in the course directory has priority over these timetables and is binding. Timetables are typically also PDF files and may not be up-to-date. The event directory provides up-to-date information. Furthermore, all optional courses are usually listed in the timetables, of which you do not have to take all of them in the higher semesters. Event information is also accessible without prior login.

Semester selection: The current semester is always displayed by default. You can click on the current semester at the top right of the university portal and you will then be taken to a selection of other semesters. The following semester is very interesting for forward-looking course planning. It will be activated during the current semester. Please note that the activation means that the corresponding semester of the previous year is only copied and that the individual courses then first have to prepare and adapt the information. The planning period extends over the entire lecture-free period up to the start of the semester. So you are welcome to inform yourself in advance, but keep in mind that you should double-check that the information is up-to-date at the beginning of the semester. Timetables are also typically only published at the beginning of the semester. Changes are possible at any time, sometimes even after the lectures have started.

You can find all module manuals under the Studies section by clicking on "View module descriptions" in the menu that opens. Click through the structure tree that opens to get to the information you require. First select the degree, then the course, then the version of the examination regulations and then you have reached the level of the complete module handbook. If you click through the structure tree, you will reach the individual examination areas within the course ("module structure"). You can have a pdf generated at each level by clicking on the corresponding button, but it is advisable to always call up the information directly in the system, as this is updated daily, while pdf files can become out of date if changes are made. You get to the individual module level within the individual examination areas. You can recognize this by a small M and a five-digit module number with a leading 7 next to it. If you click on the module at this level, you can then click on the "i" symbol to display the corresponding module description. In addition, the examination numbers that belong to the module are displayed on this lowest level (again five-digit numbers with a leading 1 or a leading 6 in the case of additional key qualifications and a small medal symbol).

You will also find links to an overview of all study and examination regulations and all curricula in the Studies section in the menu on the left. The courses are alternatively accessible via the central course finder on the homepage of the University of Ulm or via the subject-related course finder on the homepage of the individual departments. The study and examination regulations are alternatively accessible via the start page via the menu navigation: Studies / Study Organization / Regulations, Statutes and Laws.

Course numbers, exam numbers, module numbers, accounts

You will find the course numbers of the courses in the course directory. In comparison, these are assigned completely arbitrarily in terms of their sequence of digits, but the leading letter combination shows the teaching unit that is responsible for and offers the event. For chemistry courses, the course number always has the following format:

CHEMxxxx.xxx

where x represents a digit. Course numbers are usually not of particular importance for student self-administration.

You will find the complete module code of a module in the module manual. This consists of ten digits, with the first two digits coding the degree, the next three the degree program and the last five the actual module number. Module numbers play an important role in student self-management. They always start with a leading 7. If you click on "Search for modules" in the menu on the left under Studies in the university portal, you can enter either the name or the number of the module. As a result, the corresponding module is displayed n-times, one line for each course and version of the examination regulations where the module is used in curricula. If you click on the module at this point, you will be taken directly to the module description. Module numbers will continue to be entered in the transcript of records if you take examinations for a particular module.

Module codes:

82 = Bachelor's degree; 88 = Master's degree; 38 = Bachelor's degree in teaching; 64 = Master's degree in teaching
(first two digits - no further meaning)

032 = chemistry course; 432 = Business Chemistry course; 033 = chemical engineering course; 332 = EST course,
(next three digits - no further meaning)

7xxxx = module number
(last five digits - the only digits that are significant)

Exam numbers are five-digit sequences of digits with a leading 1 in the case of any subject examinations (including performance assessments) and a leading 6 in the case of ASQs. They play a major role in student self-management. Register all exams for your studies in the examination administration of the university portal. In doing so, you click your way through the structure tree of your degree program, similar to the module manual. Once you have reached the module level, you will be shown the available exams that you can register. If you do this, they will be included in the Transcript of Records in the associated module.

1xxxx = examination number of a subject examination

6xxxx = exam number of an ASQ

In the past, module and exam numbers were assigned relatively arbitrarily. Ultimately, that doesn't matter to you. The current approach to new modules is more systematic, especially if there is only one exam for a module. In this case the last 4 digits are identical for the module and the examination and the only difference is the leading 7 in the module number and the leading 1 in the examination number.

You can find exam numbers in two places outside the process of exam registration: You can either call up the data record for the course in the course directory or (especially if you have several exams and / or prerequisites for a module, this is the more effective way) you click on the university portal under Studies / View module descriptions through the structure tree. The exams are also displayed here as soon as you have reached the module level. Unfortunately, there is currently no way to take the exam numbers directly from the module handbook.

You need exam numbers in particular when you apply for recognition of study and examination achievements. Here you have to enter the examination number (s) of the modules / events of your Ulm degree program that you would like to have recognized for other achievements that you have already achieved. Please note the detailed information on applications for recognition further down on this website.

The Student Administration Office particularly speaks of accounts when it comes to the structure of your degree program. A synonym for the term account is the term outline level. If you click through the structure tree of your degree program in the university portal, click through the individual structure levels or accounts (e.g. compulsory modules in chemistry, internship modules, elective modules, etc.). These accounts are also given numbers in the Transcript of Records that are of no further importance to you. When you register for modules / exams, these will be included in the Transcript of Records; this takes place within the respective account to which they are assigned. In this way, the complete structure tree of the degree is gradually reproduced in the Transcript of Records as you progress through the degree up to graduation.