Information for Erasmus - Exchange Incoming Students (Start: Fall 2022)

• The Semester Fee (Semesterbeitrag) has to be transferred to an account of Ulm University, yet it is not a university fee. Instead, it goes to Studierendenwerk, the Student Service Agency which provides accommodation, food, social services etc. The university just checks if all admitted / immatriculated students have actually paid this fee, before forwarding it to Studierendenwerk.
• Please be sure to read and follow the "Semester Fee Payment Instructions" available on mobility-online, which can be downloaded by clicking on "Learn More".
• It is of particular importance to give your applicant number (Bew.Nr.) in the reference of the money transfer ("Reason of Payment"), otherwise your payment cannot be matched with your data. You find your number on your personal payment instructions.
• Make sure that all possible bank fees or charges are deducted from your account. Otherwise, the amount we receive is less than what you owe!
• The money should be received by Ulm University no later than August 10 (for students starting their mobility in fall).
• Students who will undergo pre-enrollment should make the money transfer as soon as possible, because proof of payment is required for enrollment.

• Erasmus Learning Agreement Instructions

Only for students who will be participating in the Intensive German Language Course in September.

Take your test Deutsch als Fremdsprache (German as a Foreign Language) and upload the result to mobility-online.

The results of this particular test are needed by the teachers of the courses to plan the lessons according to the specific skills of the different participants in the courses.

Upload in Mobility-Online:

• Proof of vaccination against measles and COVID19 (copy of your vaccination passport)

  The original vaccination passport must be carried during the exchange studies and presented on request at the respective teaching institutions or clinics.​

Send by eMail:

• Verpflichtung zur Einhaltung der Verschwiegenheit für Studierende am Universitätsklinikum Ulm (Declaration of the Compliance with the Obligation of Secrecy for Students at the University Hospital Ulm).
  Detailed information is provided in the Belehrung zur Verpflichtung zur Einhaltung der Verschwiegenheit für Studierende am Universitätsklinikum Ulm (Advising on the Obligation of Secrecy for Students at the University Hospital Ulm).

• Enrollment Form
• Instructions (Presentation)

Attachments / Enclosures:

Information about housing assignments have been sent via eMail on July 18. You can either accept or refuse the room you have been assigned by

• completing and signing the housing acceptance form (included in the housing assignment mail) and uploading it to mobility-online by July 25

If you accept the room, you must further

• send the signed housing acceptance form (hard copy / original signature) via post / courier service to the International Office (to be received by August 1)
• pay the security deposit, first month's rent, bedding fee and processing fee to Studierendenwerk (N.B.: the recipients and bank details are different from the payment of the semester fee! - details included in the housing assignment)

Please do not send individual inquiries, asking about your personal documents or payments. This creates an enourmous amount of eMail traffic and extra work.
We will receive payment lists from the student housing agency in the first week of August, when we also check the completeness of all the documents. We will contact you via eMail if there is a problem before taking any further steps.