PROMOS Scholarship Programme

 

The PROMOS programme supports self-organised exchanges by students and PhD students. The programme is run by the German Academic Exchange Service (Deutscher Akademischer Austauschdienst, DAAD) and is being financed by the Federal Ministry of Education and Research (Bundesministerium für Bildung und Forschung, BMBF).
Its aim is to increase mobility among students from German universities.

The International Office of Ulm University focuses on supporting the following types of exchange:

Type of exchange 

DESTINATION

TARGET GROUP

LENGTH OF STAY

Master Theses

worldwide

Students

min. 1 month up to max. 6 months

Research Papers (Teacher Trainees)

worldwide

Teacher Trainees (Lehramtsstudierende)

min. 1 month up to max. 6 months

Internships (incl. PJ-Tertiale)

worldwide (except ERASMUS region)

Students

min. 6 weeks up to max. 6 months

Study Visits

worldwide (except ERASMUS region)

Students

min. 1 month up to max. 6 months

Language Courses

worldwide

Students, PhD Students

min. 3 weeks up to max. 6 months

Specialist Courses

worldwide

Students, PhD Students

up to 6 weeks

Study Trips (groups)

worldwide

Students, PhD Students

up to 12 days

Information for individual applicants

  • Who can be supported?

    Students who are enrolled at Ulm University and

    • are German citizens,
    • are equal to German citizens (according to definition in BAföG (German Federal Law on Training and Education Promotion)),
    • or are non-German and enrolled at Ulm University as a degree student.

     

    While receiving a PROMOS scholarship, students must stay enrolled at Ulm University.

  • What can be supported?

    • Master theses (worldwide)

    Stays of at least one month at universities abroad with the aim of writing or preparing a master thesis can be sponsored up to six months.

     

    • Research papers of teacher trainees (Lehramtsstudierende) (worldwide)

    Stays of at least one month of teacher trainees at universities abroad with the aim of writing or preparing a research paper can be sponsored up to six months.

     

    •  Internships (incl. PJ-Tertial Medicine) (worldwide, except ERASMUS region)

    Stays of at least six weeks in foreign countries for internships can be sponsored up to six months. Internships in countries participating in the ERASMUS programme cannot be sponsored.

     

    • Study Visits (worldwide, except ERASMUS region):

    Stays of at least one month at foreign universities as part of a study programme can be sponsored up to six months. Study visits leading to a foreign university degree are not eligible. Study programmes in countries participating in the ERASMUS programme cannot be sponsored.

     

    •  Language courses (worldwide)

    Stays of three weeks in foreign countries for participating in a language course can be sponsored up to six months. In order to qualify for a scholarship, the course has to be organised by a university or well-established language institute and has to consist of at least 25 hours of lessons per week.

     

    • Specialist courses (worldwide)

    Stays in foreign countries with the aim of participating in a specialist course can be supported up to six weeks. Specialist courses are for example summer courses/schools or workshops at universities or similar institutions.

    Trips for giving lectures or taking part in a congress cannot be supported. Please refer to the DAAD-website of the congress-Programm for fundings.

     

    • Study trips of groups (worldwide)

    For detailed information on the support of study trips, please refer to the information given below (“Study Trips”).

  • What is included in the funding?

    In the column on the right hand side, a document stating the current support rates can be downloaded. The following table gives an overview of the types of financial support that can be granted for the different types of exchanges.

    Type of exchange

    Monthly payment

    Travel lump sum

    Tuition Fees

    Course Fees

    Subsistence
    lump sum

    Financial Support

    country-specific (ca. € 300-400 per month)

    country-specific

    country-specific

    € 500 per person

    country-specific (ca. € 30-45 per person and day)

    Master theses

    X

    X

     

     

    Research papers (teacher trainees)

    X

    X

     

     

     

    Internships (incl. PJ-Tertiale)

    X

    X

     

     

    Study Visits

    X

    X

    X

     

     

    Language courses

    X

    X

    X

     

    Specialist courses

    X

    X

     

    X

     

    Study trips (groups)

     

     

     

     

    X

  • Combination with other funds

    If you receive any other (partial) scholarships, you need to state this on your application for a PROMOS scholarship!

    Scholarship donors of other publicly funded scholarships have to be informed about the PROMOS funding!

    1. PROMOS and PROMOS
      Students may be sponsored for different types of exchanges within one educational phase (Bachelor’s, Master’s, Magister, State examination, …). Within one educational phase, students may only be sponsored by PROMOS for up to six months in total.
    2. Erasmus+ and PROMOS
      Financial support through Erasmus+ and PROMOS may not be granted simultaneously.
    3. BAföG and PROMOS
      Students must inform the office of Auslands-BAföG about their PROMOS scholarship. The offsetting of PROMOS funding and payments through Auslands-BAföG is always made at the office of Auslands-BAföG.
    4. DAAD Individual Scholarships and PROMOS
      Financial support through DAAD individual scholarships and PROMOS may not be granted simultaneously.
    5. Deutschlandstipendium and PROMOS
      Financial support through Deutschlandstipendium and PROMOS may be granted simultaneously.
    6. German publicly funded scholarships and PROMOS
      The student must state their support through PROMOS on any other application for a scholarship. They may only receive financial aid from at most one public source at any given time. If an exchange is being sponsored by German public funds, it is important which purpose is being pursued. This means that funding through PROMOS is not possible if the same purpose is already being pursued by other German public funds.
  • Important notes

    • Students need to be enrolled while receiving a PROMOS scholarship. If necessary, they may apply for up to two semester of academic leave. (Note: It is not possible to go on academic leave during the PJ-Tertial in medicine.)
    • Students must inform the office of Auslands-BAföG about their PROMOS scholarship. The offsetting of PROMOS funding and payments through Auslands-BAföG is always made at the office of Auslands-BAföG.
    • A student may only receive financial support through PROMOS if there has been no travel warning issued by the Federal Foreign Office for the respective country or the respective region of the country. If the Federal Foreign Office issues a travel warning after the student has arrived in the respective country, the student needs to leave the country and the support cannot be continued. Before their leave, German students should register with the Federal Foreign Office (“Elektronische Erfassung von Deutschen im Ausland”), especially if the security situation in the respective country is critical.

Applications from individuals

  • When can I apply?

    The regular application deadlines for future funding, given the DAAD’s approval, are as follows:
    - January 15, 20XX (for exchanges starting January 20XX)
    - June 1, 20XX (for exchanges starting August 20XX)

    The selection decision is made public 4-6 weeks after the application deadline.

    Your stay in the foreign country should commence six months after the application deadline at the latest.

  • How can I apply and which documents do I need?

    Please send your application to the International Office by post. We will confirm the receipt of your documents as sson as possible.

    The required documents differ in each case depending on the exact exchange plans. All required documents are listed in the current checklist. The respective forms can be downloaded in the column on the right.

    Normally, the following documents are needed:

    • Checklist (form)
    • Application form (see form: Bewerbungsformular)
    • Personal statement (see form: Motivationsschreiben)
    • CV
    • Certificate of enrolment
    • Current transcript of records / further certificates of academic performance if applicable
    • Letter of acceptance from your host facility or confirmation of your plans
    • Learning Agreement (form) if applicable
    • Report from a college professor if necessary (see form: Gutachten) 
    • Language sufficiency proof in the working language if necessary

     

    Only applications that are complete and have been handed in within the period prescribed will be considered.

  • What kind of language sufficiency proof do I need for my application?

    In case you need a language sufficiency proof of the working language, it can be issued by one of the Language Centre’s (Centre for Languages and Philology, ZSP) teachers. (no TOEFL-test or the like).

    The comparability of the language skills is important. Hence, your language sufficiency proof must be based on the “Common European Framework of Reference for Languages” (A1 up to C2) and must assess all four spheres of competence (listening, speaking, writing, reading).

    We expect all applicants to have language skills that are equivalent to at least B2 (good average).

    In order to get your Practical Year recognised by the “Landesprüfungsamt” (LPA), your language skills need to be equivalent to B2 (in all four spheres of competence: listening, speaking, writing, reading).

Information for scholarship students

  • Does the scholarship include an insurance abroad?

    The PROMOS scholarship programme does not include any insurances. However, scholarship students have the possibility to take out an insurance policy via the DAAD.

    The following rates could be of interest:

    • 720 (German trainees abroad)
    • 726 (German (PhD) students in Europe)
    • 750 (German (PhD) students worldwide)

    Flyers with offers from other insurance companies are available on request at the International Office.

    Further Information (in German only) can be found here: Allgemeine Informationen zu Versicherungsschutz im Ausland

     

     

  • What do I need to pay attention to after arriving at my host facility?

    We need the Arrival Confirmation, which can be downloaded on the right hand side, no later than one week after your arrival at your host institution.

    The scholarship funds may only be paid after we have received your Arrival Confirmation.

    Please send the filled in form by fax to 0049 (0)731 50 22016 or via email to the International Office.


  • What do I need to pay attention to towards the end of my stay?

    We need the Attendance Confirmation, which can be downloaded on the right hand side, no earlier than one week before and no later than one week after you have finished your stay at your host institution.

    Your scholarship certificate can only be sent to you after the receipt of your Attendance Confirmation and your report.

    Please send the filled in form by fax to 0049 (0)731 50 22016 or via email to the International Office.


  • Which documents do I need to hand in after my stay abroad?

    Within one month after the end of your subject-related stay at your host facility the following documents need to be handed in at the International Office (the respective forms can be found in the right hand column):

    • Arrival Confirmation (original)
    • Attendance Confirmation (original)
    • Final Report (1 Copy)

    An extension of your stay for private reasons or holidays does not have any impact on the deadline.

Study trips

  • Which study trips can be funded?

    • Study trips abroad (worldwide)
      Study trips of up to 12 days can be funded by a subsistence allowance (see current PROMOS funding rates). Furthermore, at most one accompanying representative of the university may be funded.

    In addition to conveying subject-related knowledge and giving an insight into life in the host country, the encounter with local students and scientists should be the focus of the trip.

  • Who can apply for support of a study trip?

    Associates of Ulm University, who are organizing a study trip for students or PHD students of Ulm University, can apply for funding through the PROMOS programme.

  • What is included in the funding?

    Study trips can be funded by a country specific subsistence allowance per person and day. The funding is calculated as follows:

           country specific allowance  x  number of participants  x  days

    For this year’s current country specific subsistence allowances, please refer to the document which can be downloaded in the column on the right hand side.

    At most one accompanying representative of the university can be funded.

    IMPORTANT: Please note that the actual amount of your funding will be reduced according to a reduced number of participants and days. (For calculation refer to "What is included in the funding?")

  • Combination with other funds

    If you receive any other (partial) scholarships, you need to state this on your application for a PROMOS scholarship!

    Scholarship donors of other publicly funded scholarships have to be informed about the PROMOS funding!

  • What evidence do I have to provide for reimbursement?

    You have to provide the following documents:

    • Declaration of acceptance / commitment including signed participant list (form)
    • Final Report (informal)
    • Draw up of the funding’s usage (informal)

     

    IMPORTANT: Please note that the actual amount of your funding will be reduced according to a reduced number of participants and days. (For calculation refer to "What is included in the funding?")

  • When can I apply?

    The regular application deadlines for future funding, given the DAAD’s approval, are as follows:
    - January 15, 20XX (for exchanges starting January 20XX)
    - June 1, 20XX (for exchanges starting August 20XX)

    The selection decision is made public 4-6 weeks after the application deadline.

    Your stay in the foreign country should commence six months after the application deadline at the latest. In June, you cannot apply for the following year.

    After consultation, applications may be submitted outside the regular deadlines.

  • How can I apply?

    Please use the form “Antragsformular für Studienreisen” in the column in the right hand side and send it via email or mail to the International Office.

Reports by former scholarship students

These reports are available in German only. Please select DE in the language navigation on the right to take a look at the reports.

The International Office does not take any responsibility for the contents of these reports.

 

Contact

Johannes Keller

Advising Hours:
Tuesday:13:30 - 15:30
Thursday:09:00 - 11:30
and by Appointment.

Application deadlines

  • January 15, 2018 (for stays starting January 2018 at the earliest)
  • June 1, 2018 (for stays starting August 2018 at the earliest)

Important note

As there is no guarantee that you will receive funding, all applicants are advised to look into alternative ways of financing their stay abroad and to apply to other organisations as well if necessary.

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