Covid-19 Information

PROMOS-Scholarships are awarded according to the call for applications. Please notice the paragraph "Important notes" below and check safety, feasability and eligibility of your project carefully.

PROMOS Scholarship Programme

 

The PROMOS programme supports self-organised exchanges by students and PhD students. The programme is run by the German Academic Exchange Service (Deutscher Akademischer Austauschdienst, DAAD) and is being financed by the Federal Ministry of Education and Research (Bundesministerium für Bildung und Forschung, BMBF).
Its aim is to increase mobility among students from German universities.

The International Office of Ulm University focuses on supporting the following types of exchange:

Type of exchange 

DESTINATION

TARGET GROUP

LENGTH OF STAY

Master Theses

worldwide

Students

min. 1 month up to max. 6 months

Research Papers (Teacher Trainees)

worldwide

Teacher Trainees (Lehramtsstudierende)

min. 1 month up to max. 6 months

Internships (incl. PJ-Tertiale)

worldwide (except ERASMUS region)

Students

min. 6 weeks up to max. 6 months

Study Visits

worldwide (except ERASMUS region)

Students

min. 1 month up to max. 6 months

Language Courses

worldwide

Students, PhD Students

min. 3 weeks up to max. 6 months

Specialist Courses

worldwide

Students, PhD Students

up to 6 weeks

Study Trips (groups)

worldwide

Students, PhD Students

up to 12 days

Information for individual applicants

  • Who can be supported?

    Students who are enrolled at Ulm University and

    • are German citizens,
    • are equal to German citizens (according to definition in BAföG (German Federal Law on Training and Education Promotion)),
    • or are non-German and enrolled at Ulm University as a degree student.

     

    While receiving a PROMOS scholarship, students must stay enrolled at Ulm University.

  • What can be supported?

    • Master theses (worldwide)

    Stays of at least one month at universities abroad with the aim of writing or preparing a master thesis can be sponsored up to six months.

    • Research papers of teacher trainees (Lehramtsstudierende) (worldwide)

    Stays of at least one month of teacher trainees at universities abroad with the aim of writing or preparing a research paper can be sponsored up to six months.

    •  Internships (incl. PJ-Tertial Medicine) (worldwide, except ERASMUS region)

    Stays of at least six weeks in foreign countries for internships can be sponsored up to six months. Internships in countries participating in the ERASMUS programme can generally not be funded. In exceptional cases internships in Erasmus countries can be funded, if  it is not eligible for funding by the Erasmus+ Traineeship programme.

    • Study Visits (worldwide, except ERASMUS region):

    Stays of at least one month at foreign universities as part of a study programme can be sponsored up to six months. Study visits leading to a foreign university degree are not eligible. Study programmes in countries participating in the ERASMUS programme cannot be sponsored.

    •  Language courses (worldwide)

    Stays of three weeks in foreign countries for participating in a language course can be sponsored up to six months. In order to qualify for a scholarship, the course has to be organised by a university or well-established language institute and has to consist of at least 25 hours of lessons per week.

    • Specialist courses (worldwide)

    Stays in foreign countries with the aim of participating in a specialist course can be supported up to six weeks. Specialist courses are for example summer courses/schools or workshops at universities or similar institutions.

    Trips for giving lectures or taking part in a congress cannot be supported. Please refer to the DAAD-website of the congress-Programm for fundings.

    • Study trips of groups (worldwide)

    For detailed information on the support of study trips, please refer to the information given below (“Study Trips”).

  • What is included in the funding?

    The funding is country-specific and calculated as follows:

    • Travel allowance +  (x) monthly payments + course fees if applicable

    In the column on the right hand side, a document stating the current support rates can be downloaded. The following table gives an overview of the types of financial support that can be granted for the different types of exchanges.

    Type of exchange

    Monthly payment

    Travel lump sum

    Course Fees

    Subsistence
    lump sum (study trips of groups)

    Financial Support

    country-specific (ca. € 300-400 per month)

    country-specific

    € 500 per person

    country-specific (ca. € 30-45 per person and day)

    Master theses

    X

    X

     

     

    Research papers (teacher trainees)

    X

    X

     

     

    Internships (incl. PJ-Tertiale)

    X

    X

     

     

    Study Visits

    X

    X

     

     

    Language courses

    X

    X

    X

     

    Specialist courses

    X

    X

    X

     

    Study trips (groups)

     

     

     

    X

  • Combination with other funding

    If you receive any other (partial) scholarships, you need to state this on your application for a PROMOS scholarship!

    Scholarship donors of other publicly funded scholarships have to be informed about the PROMOS funding!

    1. PROMOS and PROMOS
      Students may be sponsored for different types of exchanges within one educational phase (Bachelor’s, Master’s, Magister, State examination, …). Within one educational phase, students may only be sponsored by PROMOS for up to six months in total.
    2. Erasmus+ and PROMOS
      Financial support through Erasmus+ and PROMOS may not be granted simultaneously.
    3. BAföG and PROMOS
      Students must inform the office of Auslands-BAföG about their PROMOS scholarship. The offsetting of PROMOS funding and payments through Auslands-BAföG is always made at the office of Auslands-BAföG.
    4. DAAD Individual Scholarships and PROMOS
      Financial support through DAAD individual scholarships and PROMOS may not be granted simultaneously.
    5. Deutschlandstipendium and PROMOS
      Financial support through Deutschlandstipendium and PROMOS may be granted simultaneously.
    6. German publicly funded scholarships and PROMOS
      The student must state their support through PROMOS on any other application for a scholarship. They may only receive financial aid from at most one public source at any given time. If an exchange is being sponsored by German public funds, it is important which purpose is being pursued. This means that funding through PROMOS is not possible if the same purpose is already being pursued by other German public funds.
  • Important notes

    • A student may only receive financial support through PROMOS if there has been no travel warning issued by the Federal Foreign Office and no compulsory quarantine for the respective country or the respective region of the country. If the Federal Foreign Office issues a travel warning after the student has arrived in the respective country, the student should leave the country and the support can generally not be continued.
    • Students need to be enrolled while receiving a PROMOS scholarship. If necessary, they may apply for up to two semester of academic leave. (Note: It is not possible to go on academic leave during the PJ-Tertial in medicine.)
    • Students must inform the office for BAföG about their PROMOS scholarship. The offsetting of PROMOS funding and payments through "Auslands-BAföG" is always made at the office responsible for the BAföG administration.

Applications from individual applicants

  • When can I apply?

    The regular application deadlines for future funding, given the DAAD’s approval, are as follows:
    - January 15, 20XX (for exchanges starting January 20XX)
    - June 1, 20XX (for exchanges starting August 20XX)

    Only applications that are complete and have been handed in within the deadline will be considered.

    The selection decision is made public 4-6 weeks after the application deadline.

    Your stay in the foreign country should commence six months after the application deadline at the latest.

  • How can I apply and which documents do I need?

    Please apply via the Online-Application (see right column).

    The required documents differ in each case depending on the exact exchange plans. Normally, the following documents are needed:

     

    Personal statement

    CV

    Certificate of enrolement

    Transcript of records/ performance records

    Letter of acceptance from host institution

    Recommendation of a lecturer Sufficiency proof for working language Confirmation of the supervisor Learning Agreement

    Master Theses

    X

    X

    X X X X (form) X X -
    Research Papers (Teacher Trainees)

    X

    X

    X X X X (form) X X -
    Internships (incl. PJ-Tertiale)

    X

    X

    X X X X (form) X

    -

    only PJ (form)

    Study Visits

    X

    X

    X X X X (form) X - X (form)

    Language Courses

    X

    X X X Proof of availability - - - -
    Specialist Courses

    X

    X X X Proof of availability - - - -
  • What kind of language sufficiency proof do I need for my application?

    In case you need a language sufficiency proof of the working language, it can be issued by one of the Language Centre’s (Centre for Languages and Philology, ZSP) teachers. (no TOEFL-test or the like).

    The comparability of the language skills is important. Hence, your language sufficiency proof must be based on the “Common European Framework of Reference for Languages” (A1 up to C2) and must assess all four spheres of competence (listening, speaking, writing, reading).

    If the application requires a language sufficiency proof, language skills that are equivalent to at least B2 are expected.

    In order to get your Practical Year recognised by the “Landesprüfungsamt” (LPA), your language skills need to be equivalent to B2 (in all four spheres of competence: listening, speaking, writing, reading).

_________________________________________________________________________

Information for scholarship students

  • Does the scholarship include an insurance abroad?

    The PROMOS scholarship programme does not include any insurances. However, scholarship students have the possibility to take out an insurance policy via the DAAD.

    The following rates could be of interest:

    • 720 (German trainees abroad)
    • 726 (German (PhD) students in Europe)
    • 750 (German (PhD) students worldwide)

    Flyers with offers from other insurance companies are available on request at the International Office.

    Further Information (in German only) can be found here: Allgemeine Informationen zu Versicherungsschutz im Ausland

     

  • What do I need to pay attention to after I have signed the scholarship contract?

    • Please inform us immediately, if any information concerning the scholarship or your project abroad changes.
    • Please note that you are obliged to inform the PROMOS project manager and other scholarship donors if you do receive additional funding for your project abroad.
    • Stipendiaries must inform the office of Auslands-BAföG about their PROMOS scholarship. The offsetting of PROMOS funding and payments through Auslands-BAföG is always made at the office of Auslands-BAföG.

     

  • When do I receive my scholarship payments?

    In order to start your schoalrship payments, you have to hand in the following document via the online platform within one week after arriving at your host institution:

    • Arrival Confirmation
  • Which documents do I need to hand in after my stay abroad?

    Within one month after the end of your subject-related stay at your host facility the following documents need to be handed in via the online platform:

    • Attendance Confirmation
    • Final Report

    An extension of your stay for private reasons or holidays does not have any impact on the deadline.

_________________________________________________________________________

Study trips for groups

  • Which study trips can be funded?

    • Study trips abroad (worldwide)
      Study trips of up to 12 days can be funded by a subsistence allowance (see current PROMOS funding rates). Furthermore, at most one accompanying representative of the university may be funded.

    In addition to conveying subject-related knowledge and giving an insight into life in the host country, the encounter with local students and scientists should be the focus of the trip.

  • Who can apply for support of a study trip?

    Associates of Ulm University, who are organizing a study trip for students or PHD students of Ulm University, can apply for funding through the PROMOS programme.

  • What is included in the funding?

    Study trips can be funded by a country specific subsistence allowance per person and day. The funding is calculated as follows:

           country specific allowance  x  number of participants  x  days

    For this year’s current country specific subsistence allowances, please refer to the document which can be downloaded in the column on the right hand side.

    At most one accompanying representative of the university can be funded.

    IMPORTANT: Please note that the actual amount of your funding will be reduced according to a reduced number of participants and days. (For calculation refer to "What is included in the funding?")

  • Combination with other funds

    If you receive any other (partial) scholarships, you need to state this on your application for a PROMOS scholarship!

    Scholarship donors of other publicly funded scholarships have to be informed about the PROMOS funding!

  • What evidence do I have to provide for reimbursement?

    You have to provide the following documents:

    • Declaration of acceptance / commitment including signed participant list (form)
    • Final Report (informal)
    • Draw up of the funding’s usage (informal)

     

    IMPORTANT: Please note that the actual amount of your funding will be reduced according to a reduced number of participants and days. (For calculation refer to "What is included in the funding?")

  • When can I apply?

    The regular application deadlines for future funding, given the DAAD’s approval, are as follows:
    - January 15, 20XX (for exchanges starting January 20XX)
    - June 1, 20XX (for exchanges starting August 20XX)

    The selection decision is made public 4-6 weeks after the application deadline.

    Your stay in the foreign country should commence six months after the application deadline at the latest. In June, you cannot apply for the following year.

    After consultation, applications may be submitted outside the regular deadlines.

  • How can I apply?

    Please use the form “Antragsformular für Studienreisen” in the column in the right hand side and send it via email or mail to the International Office.

Application deadlines (annual)

  • January 15 (for stays starting January)
  • June 1 (for stays starting August)

How to get in touch

The International Office will remain closed to visitors until further notice.

Advising is available by email, telephone or videoconference. Please refer to our Team & Contact website.

Documents can be submitted electronically via email.

Contact

Johannes Keller

Advising Hours:
Tuesday: 13:30 - 15:30
Thursday: 09:00 - 11:30

and by Appointment.

No Advising: 02.-06.11.'20, 09.11.-31.12.'20

The International Office will remain closed to visitors until further notice.
Advising is available by either email or video chat.
Please write an email to ask for an appointment for a video chat.