How to apply

  • Deadlines

    Start of applicaion period:
    January 16
    End of application period :
    March 15
    Start of the programme: September (Pre-Master`s Course)  - actual programme start: October
  • Admission requirements

    Academic Requirements MSc programme "Energy Science and Technology":


    1.    Bachelor degree

    a.    Bachelor of Science or Bachelor of Engineering in Physics, Chemistry, Chemical Engineering, Materials Science or Electrical Engineering or in other programmes relating to Energy Science.

    b.    Duration of Bachelor program: at least 3 years.

    2.    Bachelor course work in Mathematics and Physics each basically 2 courses of 3 hours per week and semester or comparable course work to be evidenced by course information on official transcript of records.

    3.    Fundamental skills in natural sciences, materials science and/ or engineering sciences*

    4.  Proof of sufficient English language skills at level C 1 of the Common European  Framework of Reference for Languages (CEFR).  This is proven by:

    - 7.0 points or better in the International English Language Testing System (IELTS); if the score and Common European Framework of Reference (CEFR) level are given at the same time, the higher level of language proficiency will be recognised,
    - Certificate in Advanced English or Certificate of Proficiency in English at the Cambridge exam,
    - 490 (listening), 455 (reading), 200 (speaking) and 200 (writing) points or better in the Test of English for International Communication (scale 10-990) (TOEIC),
    - 95 points or better in the Test of English as a Foreign Language internet-based (TOEFL iBT institution code 8407),
    - Level III or level IV for UNIcert® or
    GER C1 level or higher, e. g. indicated on the higher education entrance qualification. A language proficiency level of CEF C1 or lower is not recognized.
    - an examination (university level) in the area of English language with an expressly stated C1 level, indicated by the Transcript of Records.
    This does not apply to applicants whose native language is English.

    * These essential skills may be gained by passing the pre master course offered by Ulm University.


     Prospective students are expected to ...

    •        be willing to acquire a basic knowledge of German. German courses are part of the curriculum.

    •        be willing to study/live in a challenging, multi-cultural environment.


    Applicants have to provide:

    •        Curriculum vitae (maximum 2 pages)

    •        Statement of objectives/motivation (maximum 1 page)

    •        Two letters of reference by university lecturers from Bachelor University

    •        Transcript of records of all semesters/terms studied in the bachelor programme

    •        Information on the grading system at Bachelor University

    •        Bachelor degree certificate

    •        English test score report


    Evaluation of applications is based on:

    •        Bachelor programme, courses attended, internships and work experience

    •        Bachelor grade or CPGA and grades of relevant courses

    •        Motivation letter provided by the applicant

    •        Evaluation of applicant by university lecturers (reference letters)

  • Application process

    The link to “Online Registration” (Admission Department, Ulm University) is available for this programme during the annual application period (January, 16 to March, 15) that precedes the start of the program in winter semester each year. Application documents (hard copies or uploaded documents) will be accepted until March 15.
    Data you will be asked to enter:

    •        Personal data: Family name, first (given) name, gender, nationality, date and place of birth (city, official name of the country), place of residence, e-mail address

    •        Information on your bachelor degree and the university where you earned it: University and country of university, title of your bachelor (Bachelor of Science or Bachelor of Engineering), subject of your bachelor programme (e.g. Physics or Materials Science), number of academic years the programme comprises

    •        Information on your current academic status:
    Bachelor degree finished yes/no. If yes: Finishing date

    Data sheet

    •        A data sheet for your records, showing the data you entered, will be created.

    •        Save it on your computer, print it for your records

    Cover sheet

    •        A cover sheet for the application package to be sent to “Energy Science and Technology” by regular mail will be created. It shows your application number.

    •        Save it on your computer, print it.

    •        Sign in the designated space.

    Submit the data online

    •        You will receive an automatic e-mail reply confirming your registration. 

    Please note ...

    •    Online registration alone does not represent a valid application.  It needs to be complemented by application documents either uploaded or sent via regular mail.


  • Application form

    •        Access: The application form is provided by the “Energy Science and Technology” office. You may access to it during the application period here and in the course of the online registration procedure.

    •        File: The application form is available as excel file (.xlsx) and as open office file (.ods). Save the file you want to use on your computer.

    Application form .xlsx

    Application form .ods

    If you need assistance to complete the form please check here

    •        Finish online registration first by submitting your data online before starting to complete the application form.

    •        Completing the form will take some time. Use either Microsoft Excel or an open office spreadsheet program. Forms completed in handwriting are not accepted.

    Data you will be asked to enter in the application form:

    •        Application number you received during online registration (cover sheet).

    •        Information on the grading system at your university: Does a credit point or credit hour system exist? Maximum grade attainable and minimum passing grade for bachelor courses and for final bachelor grade respectively.

    •        Final grade of your bachelor degree or cumulative grade point average (CGPA)/current average grade of all courses you attended in the bachelor programme so far if you haven´t finished the bachelor programme yet.

    •        Courses in Mathematics, Physics, Chemistry, Energy Science, Materials Science, Engineering Science (comprising  Mechanical Engineering, Electrical Engineering etc.): Course title, number of credit points/credit hours earned, grade achieved.

    •        Complete contact data of the two university professors who will write/have written reference letters for you.

    Submission of application form

    •        Save the form on your computer.

    •        Send a hard copy version of the form along with the other documents to “Energy Science and Technology” by regular mail or upload files (see confirmation email):

              "Energy Science and Technology"

              Faculty of Natural Sciences
              Ulm University
              89069 Ulm




  • Application documents

    Documents you have to submit via regular mail or upload: 

    a)      Cover sheet of online registration with date and your signature in handwriting.
    Important: Your application is not valid without your signature on all documents that are asked to be signed: (a), b), e), f); see below)!

    b)      Application form: Hardcopy of completed form, signed on bottom of page 5.

    c)      Transcripts of records for all semesters/terms of the bachelor programme. Information entered in the application form has to be retrievable on the transcripts. Please highlight information on the grading system stated on the transcript.

    d)      Two reference letters by university professors (bachelor university). Referees have to use the template “Reference Letters for Energy Science and Technology”, if possible. Data and text have to be entered in the form by computer writing. The completed form has to be printed, signed by the referee and has to carry an original, official institution seal. Reference letters can be submitted only by regular mail (in separate, sealed envelopes, carrying the institution seal on the outside) by either the referee himself or the applicant (along with other documents). Recommendation from company staff and other persons not affiliated with a university are not accepted.

    e)      Curriculum vitae: Your CV has to be complete (no gaps, has to cover time since bachelor graduation). It mustn´t be longer than two pages (important!) and has to carry your name and application number on top, your signature on the bottom.

    f)       Statement of objectives: Please state in your own words why you choose to apply for the "Energy Science and Technology" programme at Ulm University and how you hope to benefit from it. Be specific about your personal interests in the field and your future plans. Your statement must not be longer than one page (important!). It has to carry your name and application number on top, your signature on the bottom.

       Design for curriculum vitae and “Statements of Objectives”
       Our suggestion: font size 11 pt, line spacing 1.0, right and left margins 2 cm

    g)      Bachelor degree certificate with final bachelor grade.

    h)      Score report of English test (IELTS of TOEFL, copy) meeting our standards (for details check “Admission Requirements”

    i)    APS-certificate (original): Has to be provided by students from PR China and Vietnam only. 
    We send a confirmation  once we received all necessary documents.

    Applications will be reviewed by the admission committee if ...

    •        ... the online registration is completed correctly.

    •        ... we receive documents a) to f) (students from PR China/Vietnam: a) to f) plus i) in time.

    Please note: …

     •       All documents have to reach Ulm University by the end of the application period OR You may also use the link given in the confirmation email to upload your documents by the end of the application period (March 15)

    •        It is sufficient to send untestified copies of all documents. Don´t send any originals.

    •        In case documents are not written in English or German testified translations to English have to be submitted in addition to documents in original language.

    •        All envelopes sent have to contain a copy of the cover sheet carrying your name and application number to ensure that the documents can be allocated correctly.

    •        Application documents without a valid application number are not accepted.

    •        Do not send any certificates not related to your academic or professional qualifications.

    •        All copies must be easily readable, standard size and paper.

    •        We cannot return any documents.

  • After Admission

     Most foreign students have to apply for a student visa at the German Embassy in their home country. German Immigration Law does not allow to change the immigration status whilst in Germany; don`t enter with a tourist visa !

    Be aware that the visa procedure will take several weeks (up to 6 months).

    Please make an appoinment at the nearest embassy or consulate. Go there immediately after receiving the admission letter.  The embassy will inform you about the details of your visa application. Usually you have to present the following at the Embassy:

       1.  our letter of admission (Zulassung)
       2. our information for the Embassy
       3. a proof of your financial means (700 Euro/month at the least). Be prepared to show a bank statement covering the full expenses of the first year
       4. in addition to the above the respective embassy may require you to submit additional material - check with your nearest German embassy

    The excellent frequently asked questions pool at the DAAD website is a good resource (select from drop-down menu at the top of the page).

    Services and assistance

    Together with the admission letter you will receive detailed information on services we provide. We will assist you in finding housing, i.e. we will make reservations in the students' dormitories.
    Upon arrival a senior student will meet and assist you during your first hours on foreign terrain. You will soon meet your new classmates and become familiar with your new surroundings.