Incoming Students Support Team
Alexandra Hoppe (Incoming Students Coordinator)
Emily Haible (Student Advisor)
Linh Nguyen (Student Advisor)
Advising (online)
Wednesdays 16:00 - 17:00 CET
ZOOM Link
Application Forms and Instructions for Exchange Students
Application Deadlines + Contact Information
Fall Semester ("Wintersemester") | March 31 |
Spring Semester ("Sommersemester") | September 30 |
Clinical Hospital Rotation Periods | January 31 |
Individual Periods | At least 6 months in advance |
Application Procedure
All students need to be nominated by their home university first.
We will then send you a registration link for our Online Platform "Mobility Online".
From 2019/20 on, only applications via "Mobility Online" will be accepted.
No handwriting - Use the computer to fill out all forms. Forms filled out manually will not be processed!
If PDF-forms are opened in your browser, you may not be able to fill them out electronically. Then you must save them to your computer first. If you only have Acrobat Reader, you will not be able to save the completed forms. Print out the forms immediately before closing the file.
Placements / Traineeships
Ulm University does not manage work placements/traineeships in industry on the basis of bilateral agreements.
Contact
No Tuition Fees for Exchange Students
Exchange Students studying for one or two exchange semesters at Ulm University in the frame of a bilateral or Baden-Wuerttemberg Exchange Agreement are exempt from paying tuition fees (€ 1.500 per semester). The same applies to Double Degree Students if the mutual agreement between Ulm University and their home institution includes a tuition waiver at the partner institution (which is usually the case).
A transcript of records is a listing of all courses you have taken at your university up to date, including course title, credits and grade of the courses. You must submit an official document, issued/verified by your university or faculty.
If you already have a university degree (e.g. Bachelor or Master), please submit a copy of your diploma of this degree. In addition, please submit a transcript of records listing all courses which you have taken since completion of this degree.
However, if these transcripts are in a language other than German, English, French, Spanish, we kindly ask that you prepare a translation (either German or English) for it.
Learning Agreements are useful if you want to transfer credits from Ulm University to your home university. We suggest that you use our current forms, because they are a type of communication between you and us about your planned study program. The International Office forwards your applications to the coordinators of your planned study program(s) for review and they indicate on the learning agreement, if you can take the courses you have chosen or if it is possible to arrange for the hospital rotations you have requested. Therefore please do not write into the grey shaded areas on these forms.
We have three different types of Learning Agreements:
- Learning Agreement / Study Plan - Courses (pdf) for courses from degree programs (lectures, seminars, exercises, labs, tutorials) and from nondegree programs (Foreign Languages, Ethics, Philosophy).
Exchange Students are expected to choose a minimum of 3 courses per semester - 2 courses from regular degree programs, 1 course from our language center or other key-qualification courses - Learning Agreement / Study Plan - Final Thesis / Project (pdf) for final thesis or project work / research internships (advanced students only)
- Learning Agreement / Study Plan - Hospital Rotations (pdf) for clinical electives/hospital rotations
Hospital Rotation - Info (pdf)
Of course it is possible to combine e.g. courses and thesis. If this is the case, please fill out Learning Agreements of each appropriate type. At the end of each form you find detailed instructions.
Notice to medical students: Hospital rotations cannot be combined with any other courses (also no language courses), because hospital assignments are full time. Also, we do not offer thesis supervision for medical students.
Other Forms
Many universities have their own version of the "learning agreement" form. If your institution insists that you use their form, please always submit it in addition to our forms with the rest of the application documents.
Course Options at Ulm University
https://campusonline.uni-ulm.de Choose English Language > Click on "Courses" > Click on "Search for Lectures" > Choose the respective semester > Choose "English" as "Language of Instruction" to see all English taught courses / Choose "German" to see all German courses listed. - If courses for the forthcoming semester(s) are not listed yet, please choose the respective semester(s) in the actual or previous academic year!
The Certificate of Language Proficiency (pdf) must be signed by the
- EXCHANGE coordinator or
- a language teacher at the home university or
- an official institution, as e.g. Goethe Institute (confirmations by private techers are not considered valid)
If you are planning to attend courses in both, English and German, you must submit a certificate for each language!
If you are planning to choose the majority of your courses from English taught MSc programs and you are not a native speaker you must submit a TOEFL ibt result of 88 minimum or IELTS result of 6.5 minimum.
For the study programs Advanced Materials, Chemical Engineering, Energy Science and Technology, Biophysics, Molecular and Translational Neuroscience: TOEFL ibt - 95 minimum or IELTS – 7.0
If you want the International Office to make a reservation for a room in one of the student residences for you, you must also submit a Housing Application Form.
- Online Application Procedure - Important Information for Applicants and Exchange Coordinators - Deadlines: April 30 / October 31 (pdf)
- Letter of Recommendation Form (pdf) - to be issued by an evaluator of applicant's home university
- Nomination Form for Exchange Coordinators (pdf)
- Obligations of the Scholarship Recipients (pdf)
- Personal Report Form for Scholarship Recipients (docx)
All students who have received a Baden-Wuerttemberg SCHOLARSHIP must submit a report in English or German about their exchange experience at Ulm University no later than 4 weeks after the end of their exchange period. They must use this form and load up their report to their personal profile ("Application Forms") in the online portal of the Baden-Wuerttemberg Scholarship.