Online courses on information security

In recent years, the threat of cyberattacks from both state and criminal originators has increased sharply. In addition to the exploitation of vulnerabilities, targeted attacks on user behavior (phishing, social engineering, etc.) play a central role. In order to take this development into account and to better protect the employees of Ulm University, a broad and very attractive range of continuing education courses in the areas of IT security and data protection has been made available in cooperation with SoSafe GmbH. The learning content is provided as part of e-learning modules for self-study.

Based on the experience gained during the test period 2021/2022 as well as the legal obligation for the implementation of the administrative regulation information security, the university management decided to declare the participation in the courses on information security as an obligation for all employees and officials of Ulm University.

Login SoSafe

Please note that you will be informed by email from SoSafe about the provision of your personal account. As this is a local account at SoSafe and not your regular kiz account, we urge you to provide a separate password.

Contact person:

If you have any questions about the process or technical problems with the login, please contact: cert(at)uni-ulm.de

 

FAQ about the online courses on information security

All TV-L employees, civil servants incl. professors and research assistants at Ulm University - with the exception of employees in clinical facilities - are obliged to participate in the online training courses and successfully complete the modules.

The wording of the obligation can be found in circular No. 13/2022.

Employees are informed by e-mail from SoSafe about the provision of their individual account and receive a corresponding link for the initial login. During the initial login, employees will be prompted for an individual password. Please note that this is a local account with SoSafe and not your kiz account. We strongly recommend that you assign a separate password for the e-learning offer (and not use the password of your kiz account).

For employees and civil servants already working at Ulm University on 01.11.2022, access will be sent on 01.12.2022.

For employees and civil servants who start working at Ulm University after 01.11.2022, access will be sent at the beginning of the following quarter.

Since the data collected during the test phase has been destroyed in compliance with the GDPR and the obligation relates to the currently available learning plan, renewed participation in the course program is required. As you will notice, the content of the learning modules has been updated as well as expanded to include current hazards.

Individuals who have been ill or on parental leave or leave of absence for more than 41 days at a time and therefore have not been able to complete the courses in the designated time period are only required to submit the certificate for the modules that were due during the time they were unable to work or actively employed at the end of their 12-month learning plan.

If severely disabled persons or persons of equal status are unable to complete the online modules due to their disability, they are exempt from the obligation.

The immediate supervisors are mainly responsible for the certificate control. They will be required to check certificates at the end of each 12-month learning plan (e.g., 01.12.; 01.04., etc.), but most recently on 01. 12. 2025. For professors, a regulation for control before the end of the first training period (November 2023) will be announced.

If employees have not completed the modules as required by the end of their 12-month learning plan, this may result in consequences under employment or civil service law. The supervisor will notify the Human Resources department if the modules have not been completed 15 days after the deadline.

Currently, the learning path for Ulm University offers a total of 19 thematic modules from various areas of information security. The modules range from "Secure Passwords" and "E-mail Security" to the "Basics of Malware". In accordance with the learning plan, two to three thematic modules are released for self-study at intervals of two months.

You can view the current learning plan of Ulm University here.

In principle, the participants are free to decide in which order they would like to work on the modules. However, it is recommended to work on the modules according to their activation. The background to this is that the learning plan begins with basic content and recommendations for action, and more complex topics are taught as they progress.

Yes, the modules are offered in German and English. The language setting is selected directly on the SoSafe learning platform after login. The final certificates are issued in the language of the completed course modules and are valid equivalently.

Communication and Information Centre (kiz)

Please contact us if you have questions or problems related to the kiz services:

Office hours
Monday - Thursday
09:00 h - 12:00 h and 13:00 h - 15:30 h

Friday 09:00 h - 12:00 h

Phone
+49 (0) 731 / 50 - 30000

Telefax
+49 (0) 731 / 50 - 1230000

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